Air Force
Intelligence and Security Doctrine

Information Security

MANAGING THE INFORMATION SECURITY PROGRAM

This instruction implements Air Force Policy Directive (AFPD) 31-4, Information Security Program, and supplements Department of Defense (DoD) Regulation 5200.1-R, Information Security Program, 7 June 1986; DoD Instruction (DoDI) 5240.11, Damage Assessments,
23 December 1991; and, DoD Directive (DoDD) 5210.83, Unclassified Controlled Nuclear Information (UCNI), 15 November 1991. It describes how to protect and handle classified information and UCNI. Chapters 6 and 14 contain punitive provisions.

SUMMARY OF CHANGES

This is the initial publication of Air Force Instruction (AFI) 31-401, substantially revising Air Force Regulation (AFR) 205-1, Air Force Information Security Program. It does not include DoD requirements. It empowers commanders to determine the method of oversight; delegates authority to approve access for agencies outside the executive branch; allows commanders to evaluate threat conditions before applying additional safeguards; rescinds use of "Limited Dissemination (LIMDIS)" within the Air Force; removes guidelines on special access programs and refers to the appropriate governing directives.

Paragraph

Chapter 1--General
Responsibilities 1.1
Classification Authority 1.2

Chapter 2--Classifying Information
Classification Planning 2.1
Challenges to Classification 2.2
Limitations on Classification 2.3
Damage Assessment 2.4
Subsequent Extension of Duration of Classification 2.5
Notification 2.6

Chapter 3--Declassifying and Downgrading Information
Air Force Declassification and Downgrading Officials 3.1
Declassification and Downgrading Actions 3.2
Submission of Requests for Mandatory Declassification Review 3.3
Appeals 3.4

Supersedes AFR 205-1, 28 April 1987.
Certified by: HQ USAF/SP (Brig General Stephen C. Mannell)
OPR: HQ AFSPA/SPI (Mr Kenneth M. Saxon) Pages: 20/Distribution: F
Chapter 4--Marking
Improper Markings 4.1
Removable Automatic Data Processing (ADP) and Word Processing Storage
Media 4.2
Documents Produced by ADP Equipment 4.3
Dissemination and Reproduction Notice 4.4
Marking Foreign Government Information 4.5

Chapter 5--Safekeeping and Storage
Storage Containers 5.1
Classified Storage 5.2
Other Storage Requirements 5.3
Removal of Classified Material During Non-duty Hours 5.4
Care During Work Hours 5.5
Emergency Planning 5.6
Security of Meetings and Conferences 5.7
Safeguarding Classified Equipment on Aircraft 5.8
Inspection Procedures and Identification 5.9

Chapter 6--Compromise of Classified Information
Definitions 6.1
Responsibility of Discoverer 6.2
Appointing Preliminary Inquiry Officials 6.3
The Purpose of Inquiries and Investigations 6.4
Closing Preliminary Inquiries 6.5
Handling Preliminary Inquiry Reports 6.6
Formal Investigations 6.7
Final Approval Authorities 6.8
Damage Assessment 6.9

Chapter 7--Access, Dissemination, and Accountability
Policy 7.1
Standard Form 312, Classified Information Nondisclosure Agreement (NdA) 7.2
Access by Individuals Outside the Executive Branch 7.3
Access by Visitors 7.4
Security Reviews 7.5
Information Originating in a Non-DoD Department or Agency 7.6
Limited Dissemination (LIMDIS) 7.7
Top Secret Control Officers (TSCO) 7.8
Secret Information 7.9
Confidential Information 7.10
Working Papers 7.11
Restraint on Reproduction 7.12

Chapter 8--Transmitting Classified Material
Top Secret Material 8.1
Secret Material 8.2
Confidential Material 8.3
Transmitting Classified Material to Foreign Governments 8.4
Transmitting Classified Material by Pneumatic Tube Systems 8.5
Envelopes or Containers 8.6
Preparing Classified Material for Transmission 8.7

Chapter 9--Disposal of Classified Material
Destroying Classified Material 9.1

Chapter 10--Security Education
Initial Training 10.1
Recurring Training 10.2
Foreign Travel Briefings 10.3
Termination Briefings 10.4
Unit and Staff Agency Security Manager Training 10.5

Chapter 11--Foreign Government Information
Applying North Atlantic Treaty Organization (NATO) Protection Standards 11.1

Chapter 12--Special Access Programs
Special Access Programs 12.1
Code Words and Nicknames 12.2

Chapter 13--Program Management
Request for Waivers 13.1
Field Program Management 13.2
Appointing Security Managers 13.3
Semiannual Security Inspections 13.4
Management Information System (MIS) Reporting 13.5

Chapter 14--Administrative Sanctions
Violations of Prohibitions 14.1

Chapter 15--Unclassified Controlled Nuclear Information (UCNI)
Program Implementation 15.1
Purpose 15.2
Responsibility 15.3

Forms Prescribed
AF Form 54, Classified Computer Card Deck Cover Sheet 5.5
AF Form 143, Top Secret Register Page 7.8.1
AF Form 144, Top Secret Access Record and Cover Sheet 5.5
AF Form 145, Certificate of Destruction of Material 9.1.4
AF Form 310, Document Receipt and Destruction Certificate 9.1.4
AF Form 608, Nickname Assignment/Change/Cancellation Request 12.2
AF Form 1565, Entry, Receipt, and Destruction Certificate 6.5.3
AF Form 2595, Classified Protection Insertion Sheet 8.7.5.3

Page
Table
6.1 Notifications 10

1 Attachment
Glossary of Acronyms 21

1.1.1. SAF/AA. The Administrative Assistant to the Secretary of the Air Force (SAF/AA), 1720 Air Force Pentagon, Washington DC 20330-1720:

• Serves as the Air Force senior security official.
• Develops, enforces, and manages the Air Force Information Security Program.

1.1.3. HQ USAF/SP. The Air Force Chief of Security Police (HQ USAF/SP), 1340 Air Force Pentagon, Washington DC 20330-1340, formulates, disseminates, and interprets policy.

1.1.4. HQ USAF/HO. The Air Force Historian (HQ USAF/HO), 170 Luke Avenue, Ste 400, Bolling AFB DC 20332-5113, approves or disapproves requests from historical researchers for access to classified information.

1.1.5. AFSPA/CC. The Commander, Air Force Security Police Agency (AFSPA/CC), 8201 H Ave SE, Kirtland AFB NM 87117-5664:

• Issues guidance on implementing this instruction.
• Develops programs for Air Force security education and awareness.

• Serves as the senior security police official at each command or installation.
• Manages the activity or installation information security program.
  

1.2. Classification Authority:

1.2.1. The Secretary of the Air Force serves as the original classification authority (OCA) and may further delegate it.

1.2.2. Persons with original Top Secret classification authority may delegate Secret and Confidential authority.

1.2.3. Commanders send requests for delegating Top Secret classification authority to the Chief, Information Security Division (HQ USAF/SPI), 1340 Air Force Pentagon, Washington DC 20330-1340.

1.2.4. Unit commanders or staff agency chiefs:

• Send requests for delegating Secret or Confidential classification authority to the nearest Top Secret OCA in the nominee's chain of command. Include the nominee's:
  • · Full name.
  • · Rank or grade.
  • · Functional office symbol.
  • · OCA training date.

• Send an informational copy of the request and reply to AFSPA/CC.

• Send challenges to classifications of Air Force information to the originator.
• Send challenges to classification of non-Air Force originated information through ISPM
  

channels to AFSPA/CC.

2.4. Damage Assessment.

2.4.1. AFOSI. The Air Force Office of Special Investigations (AFOSI) oversees the Air Force Counterintelligence program.

2.4.2. HQ USAF/SPI. HQ USAF/SPI serves as the Air Force member of the DoD Damage Assessment Committee (DoDDAC).

2.4.3. Damage Assessment Reports:

2.4.3.1. OCAs send a copy of the damage assessment report to HQ USAF/SPI for information gathered through foreign espionage.
2.4.3.2. HQ USAF/SPI sets up an Air Force Damage Assessment Committee to review and coordinate work on a case before forwarding it to DoDDAC.

2.5. Subsequent Extension of Duration of Classification:

2.5.1. OCAs send notices changing declassification instructions to all known holders of the classified information.

2.5.2. Holders who have further distributed the information must also notify the new holders.

2.6. Notification. OCAs classify upgrade notices at the same level as the upgraded information it reports. On each notice, OCAs include:

2.6.1. Classified By: "AFI 31-401, paragraph 2.6."

2.6.2. Declassify On: "When the OCA makes a determination according to DoD 5200.1-R, Subsection 2-210."

3.1.1. OCAs.

3.1.2. SAF/PAS. Chief, Office for Security Review, Office of Public Affairs, Office of the Secretary of the Air Force (SAF/PAS), 1690 Air Force Pentagon, Washington DC 20330-1690.

3.1.3. HQ USAF/SPI. Chief, Information Security Division, US Air Force Security Police (HQ USAF/SPI), 1340 Air Force Pentagon, Washington DC 20330-1340.

3.1.4. AFHRA/CC. Director, Air Force Historical Research Agency (AFHRA/CC), 600 Chennault Circle, Maxwell AFB AL 36112-6424, for Project "SAFE PAPER."

3.1.5. Chiefs of Security Police. Chiefs of security police when more than one office has a functional interest in the information.

3.2. Declassification and Downgrading Actions. Declassification and downgrading officials (See paragraph 3.1.):

• Work with the proper offices.
• Provide prompt notification to holders of the information.

• Send their requests to the Information Management Support Division (SAF/AAIS), 1620 Air Force Pentagon, Washington DC 20330-1620.
• Process their Freedom of Information Act (FOIA) requests according to AFI 4-33, Air Force Freedom of Information Act (FOIA) Program.

• Send mandatory review appeals through SAF/AAIS to SAF/AA, the Air Force Appellate Authority.
• Process FOIA appeals according to AFI 4-33.

4.2. Removable Automatic Data Processing (ADP) and Word Processing Storage Media.

4.2.1. Holders mark classified removable ADP information storage media and devices with:

• Standard Form 706, Top Secret ADP Media Classification Label, for Top Secret.
• Standard Form 707, Secret ADP Media Classification Label, for Secret.
• Standard Form 708, Confidential ADP Media Classification Label, for Confidential.

4.2.3. Holders:

• Use Standard Form 711, ADP Media Data Descriptor Label, for Sensitive Compartmented Information (SCI) or any classified information having a dissemination limiter (such as the warning notice, "Not Releasable to Foreign Nationals [NOFORN]").
• Use Standard Form 712, Classified SCI Label, as required.

4.4. Dissemination and Reproduction Notice. Document holders:

• Place a reproduction notice on all Air Force originated Top Secret documents.
• Use notices listed in DoD 5200.1-R, Chapter IV, Section 5.

• Treat foreign government information marked "Restricted" as "Confidential" information. NOTE: Don't mark it as "US Confidential."
• Mark and protect unmarked foreign government information as "Confidential" when the foreign government provides it to us in confidence.
• See AFJI 31-404, Safeguarding NATO Classified Information, for guidance on North Atlantic Treaty Organization (NATO) Restricted information.

5.1.1. Holders of material may not use containers without a General Services Administration (GSA) label unless a trained locksmith determines that the safe meets GSA standards.

5.1.2. Locksmiths note their findings on Air Force Technical Order (AFTO) Form 36, Maintenance Record for Security Type Equipment.

5.1.3. Commanders use military handbook (MILHDBK) 1013/1A, Design Guidelines for Physical Security of Fixed Land-Based Facilities, 28 Jun 93, as a guide when determining construction of vaults.
5.2. Classified Storage.

5.2.1. Installation Commanders:

• Determine whether open or unattended storage areas provide adequate protection for classified material.
• Approve storage of classified material in these areas.

5.2.3. Members may not store items susceptible to theft (such as controlled drugs) in any security container. EXCEPTION: The installation commander may waive this rule in emergencies.

5.3. Other Storage Requirements.

5.3.1. Supervisors designate lock and key custodians.

5.3.2. Lock and key custodians use AF Form 2427, Lock and Key Control Register, to identify and keep track of keys.

5.3.3. Installation Commander:

• Authorizes DoD air freight terminals to temporarily store in-transit classified material in cargo security cages and alarmed rooms.
• Provides an overnight repository for classified material.

• Package material in sealed containers.
• Use AF Form 12, Accountable Container Receipt, to show who's in charge of the stored material.

5.4. Removal of Classified Material During Non-duty Hours. MAJCOM, FOA, and DRU commanders and the Air Force District of Washington commander (for secretariat and air staff offices) approve requests for removing classified material from designated work areas during non-duty hours.

5.5. Care During Work Hours. Top Secret Control Officers (TSCOs) removing Top Secret material from its storage area use AF Form 144, Top Secret Access Record and Cover Sheet, or AF Form 54, Classified Computer Deck Cover Sheet, instead of Standard Form 703, Top Secret Cover Sheet.

5.6. Emergency Planning. Units located in the 50 United States don't need emergency destruction plans. (See AFJI 31-404 for emergency plans for NATO classified material.)

5.7. Security Meetings and Conferences:

5.7.1. SAF/AA authorizes organizational and administrative support for classified meetings and conferences by nongovernment organizations.

5.7.2. Hosting officials send requests for approval for foreign participation in classified meetings and conferences to SAF/AA through SAF/IAD.

5.7.3. For science and technology related meetings, see AFI 61-205, Sponsoring or Cosponsoring, Conducting and Presenting DoD Related Scientific and Technical Papers at Unclassified and Classified Conferences, Symposia, and Other Similar Meetings (formerly AFR 80-43, Sponsoring or Cosponsoring and Conducting Unclassified and Classified Meetings).

5.7.4. For guidance for classified meetings scheduled at DoD contractor facilities, see DoD 5220.22-R, Industrial Security Regulation, Dec 85, and AFI 31-601, Industrial Security Program Management (formerly AFR 205-4, The Industrial Security Program).

5.7.5. Installation commanders or their designees approve secure conference facilities.

5.7.6. For conducting security surveys, see AFR 205-14, Technical Surveillance Countermeasures (TSCM) Program.

5.8. Safeguarding Classified Equipment on Aircraft.

5.8.1. For Top Secret equipment installed aboard "Priority A" aircraft, installation or activity commanders satisfy the equipment's protection requirements by complying with AFI 31-101, The Air Force Physical Security Program.

5.8.2. For Top Secret equipment installed aboard aircraft without "Priority A" designations, installation or activity commanders may choose to:

• Park the aircraft in a restricted area designed for Priority A.
• Keep the aircraft under continuous surveillance.
• Use an intrusion detection system which assures positive entry control.

5.8.4. For Secret or Confidential equipment installed aboard a nonpriority aircraft, installation or activity commanders take no further security measures if the owner or user stay with the aircraft. NOTE: If owner or user don't stay with the aircraft, they must arrange for security police or law enforcement personnel to conduct periodic checks, no less than every 3 hours.

5.8.5. Local commanders may establish alternate procedures after taking into account the physical characteristics of the classified equipment and its location, such as:

• Fixed or removable equipment.
• Accessibility.
• How easily it can be observed.
• The local threat environment.
• Availability of security support.

5.8.6. Investigative and Clearance Requirements.

5.8.6.1. For classified equipment not visible from outside the aircraft, only US citizens with favorable Entrance National Agency Checks or higher may watch over equipment and respond to emergencies.

5.8.6.2. For classified equipment visible from the aircraft, only US citizens with clearance equal to the equipment classification may watch over equipment or respond to emergencies.

5.8.6.3. See AFI 31-501, Personnel Security Program Management.

5.8.7. Protecting Classified Material at Non-US Air Force Bases or Airfields:

5.8.7.1. For Top Secret material, see paragraphs 5.8.1 and 5.8.2.

5.8.7.2. For Secret and Confidential material, use standard security procedures to protect aircraft located on non-US Air Force bases. EXCEPTION: If this is not possible, the wing commander must consider the physical characteristics of the classified equipment when developing alternate protective measures (see paragraph 5.8.5.)

5.8.7.3. For aircraft with Secret or Confidential components located at a non-US Air Force base in an allied nation, the aircraft commander:

• Must manage security.
• May allow allied military guards to protect such aircraft.
• Ensures that, when possible, the pilot sets the "identification friend or foe (IFF)" equipment to zero before leaving the aircraft.

• Secures classified equipment.
• Keeps the aircraft under surveillance and contacts the nearest US Air Force unit for security assistance when possible.
• Decides what actions to take based on the circumstances.

6.1.1. Security Violation. A violation of the information security program standards or procedures that may classify either as a compromise or a security deviation.

6.1.2. Compromise. A known or probable disclosure of classified information to unauthorized individuals. NOTE: In these cases, the originator must conduct a damage assessment.

6.1.3. Security Deviation. A security violation that can't be defined as a compromise.

6.2. Responsibility of the Discoverer:

6.2.1. Individuals who learn of a security violation must promptly report it to their security manager, immediate supervisor, unit commander, agency chief, or higher-level authority in their chain of command.

6.2.2. The unit commander or staff agency chief reports the incident to the servicing ISPM by the end of the first duty day. NOTE: See DoD 5200.1-R, Subsection 2-209, when the classified information appears in an open publication, the public domain, or in an otherwise unprotected document.

6.3. Appointing Preliminary Inquiry Officials:

6.3.1. The unit commander or staff agency chief appoints a preliminary inquiry official to conduct an inquiry according to this instruction. They may use AFI 90-301, Inspector General Complaints, as a guide for doing appointments.

6.3.2. When personnel notice a breach in security while transmitting classified material, the unit commander or staff agency chief of the sending activity appoints the preliminary inquiry official.

6.3.3. Inquiry officials coordinate their actions with the security police and staff judge advocate's office.

6.4. The Purpose of Inquiries and Investigations. The preliminary inquiry or investigation determines:

• The organization and individual responsible for the violation.
• What exactly happened.
• Whether the incident damaged national security (OCA conducts a damage assessment, if required).
• What can be done to minimize or negate any damage.
• Suitable corrective action to prevent future incidents.

6.5.1. When appointing authorities don't expect violations to damage the national security, they close the preliminary inquiries.

6.5.2. When appointing authorities expect damage to the national security, they may:

• Decide that a formal investigation is not warranted because it will not reveal significant information and process the inquiry report as a report of investigation, or
• Close the inquiry and open a formal investigation.

• Taking administrative or disciplinary action. See AFI 31-501 for information on Special Security Files.
• Debriefing individuals with unauthorized access. Use AF Form 2587, Security Termination Statement.

• Provide technical guidance.
• Monitor the status of security incidents.

6.6.1. Commanders who decide not to initiate a formal investigation, see Air Force Manual (AFMAN) 37-139, Records Disposition - Standards, for disposition instructions.

6.6.2. Investigating officials include the preliminary inquiry report as an exhibit in the investigation report.

6.7. Formal Investigations. A formal investigation shows the extent and seriousness of a compromise in security and determines who caused it.

6.7.1. Investigating officials must complete investigations within 30 days.

6.7.2. Appointing Investigators. The commander or staff agency chief appoints an official to conduct a formal investigation according to this instruction. They may use AFI 90-301 as a guide for doing appointments.

6.7.3. Investigation Reporting:

• The investigating official must send a written report to the appointing authority within 30 workdays.
• Originators review all classified information before declassifying and releasing it as evidence for a criminal trial.

• Notifies other interested agencies or activities through appropriate command channels at the beginning of a formal investigation (See table 6.1).
• Notifies the servicing ISPM.

Notes:

1. If two or more rules apply, notify parties indicated for all applicable rules.
2. HQ USAF/SPI, 1340 Air Force Pentagon, Washington, DC 20330-1340.
3. Notify AFOSI Unit that services the Command or Activity.
4. HQ AFOSI Notifies DoD.
5. Send the report through SP channels to HQ USAF/SPI (Note 2) when the OPR is a non-DoD agency.
6. Send a copy to SAF/PA, 1690 Air Force Pentagon, Washington, DC 20330-1690.
7. Notify the OPR back through the same channels the Classified Material was transmitted. Provide a brief summary of violation. Do not include detailed facts or names of probably suspects. For NATO Classified, refer to AFJI 31-404.
8. Report violations involving sensitive compartmented information through Air for Intelligence Channels.

6.8. Final Approval Authorities.

6.8.1. The appointing authority closes preliminary inquiries unless MAJCOM, FOA, or DRU directives place such authority at a higher level.

6.8.2. MAJCOM and DRU Commanders and Secretariat or Air Staff Chiefs:

• May delegate authority to close investigations to the installation commander.
• Send copies of closed reports to HQ USAF/SP when they involve:
  • · Espionage.
  • · Deliberate compromise.
  • · Loss of NATO or foreign government information classified as Confidential or with a higher-level classification.
  • · Restricted Data (RD) or Formerly Restricted Data (FRD). NOTE: For all other investigation reports, see paragraph 6.8.4.

6.8.4. For all other investigation reports:

6.8.4.1. MAJCOM and DRU commanders close reports themselves.

6.8.4.2. Functional secretariat or air staff chiefs close reports for FOAs.

6.8.4.3. MAJCOM and DRU commanders and FOA secretariat or air staff chiefs can delegate this authority to installation commanders.

6.9. Damage Assessment. OCAs set up damage assessment controls and procedures for their information. See AFI 31-401, paragraph 2.5, and DoD 5200.1-R, paragraph 2-210.

7.1.1. Air Force members or employees who possess or control classified information:

• May release the information to individuals who have:
  • · The appropriate clearance.
  • · A need to know the information.
  • · Signed a SF Form 312, Classified Information Nondisclosure Agreement (NdA) (supersedes the SF 189).

• May confirm a person's clearance by:
  • · Checking the person's access on the Automated Security Clearance Approval System (ASCAS) roster. This only applies to Air Force employees.
  • · Confirming it through the employee's security manager, supervisor, or commander.
  • · Checking the clearance level on a person's temporary duty (TDY) orders.
  • · Receiving a visit request from the visitor's security manager or supervisor. See paragraph 7.4. for guidance.

7.1.2.1. Immediate supervisors may suspend the rule for limited, unscheduled, weekend, or other after-hours work required by a mission.

7.1.3. MAJCOM, FOA, and DRU commanders may delegate the authority to waive the two-person policy.
7.2. Standard Form 312, Classified Information Nondisclosure Agreement (NdA). Unit commanders and staff agency chiefs or designated personnel ensure that individuals who need access to classified information sign an NdA. NOTE: Use DoD 5200.1-PH-1, Classified Information Nondisclosure Agreement (SF-312), Mar 89, briefing pamphlet, to explain the purpose of this agreement. .

7.2.1. The following organizations keep NdAs for 50 years:

• For active military members, security managers send NdAs to HQ AFMPC/DPMDOMIA, Randolph AFB, TX 78150-6001.
• For reservists, security managers send NdAs to HQ ARPC/DSMM, Denver, CO 80280-5000.
• For Air Force civilians, the servicing civilian personnel office files the NdA in the official personnel file.
• For retired general officers receiving access under the provisions of paragraph 7.3, ISPMs send NdAs to HQ AFMPC/DPMDOM2F, 550 C St, W, Ste 21, Randolph AFB TX 78150-4723.

7.2.3. Air Reserve and the Guard may allow their people 8 training days to sign.

7.2.4. When a person refuses to sign an NdA, the commanders:

• Take steps to set up a Special Security File according to AFI 31-501.
• Draft a letter stating that the person refused to sign and will be denied access to classified information
• Send the letter to 497 IG/INSA, 211 Brookley Ave, Ste 200, Bolling AFB, DC 20332-5108.

7.3.1. MAJCOM and DRU Commanders and Secretariat or Air Staff Chiefs:

7.3.1.1. Authorize individuals outside the executive branch to access Air Force classified material after they have

• Gained release approval from the originator or owner of the information.
• Received favorable results from a National Agency Check (NAC) conducted according AFI 31-501. EXCEPTION: MAJCOM and DRU commanders and secretariat or air staff chiefs may grant access before a NAC is complete if the 497 IG/INSA confirms there is no unfavorable information on the individual in the Defense Central Index of Investigations (DCII).
• Determined granting access will benefit the government.

7.3.2. Requesters allow 120 days for processing the request. Requests must
include:

• The person's name, social security number, date and place of birth.
• Place of employment.
• Name and location of installation or activity where the person needs access.
• Level of access required.
• Subject of information the person will access.
• Full justification for disclosing classified information to the person.
• Comments regarding benefits the US Government may expect by approving the request.

7.3.4. Congress. See AFI 90-401, Air Force Relations with Congress, for guidance when granting classified access to members of Congress.

7.3.5. Representatives of the General Accounting Office (GAO). See AFI 65-401, US Air Force Relations with the General Accounting Office, for access requirements.

7.3.6. Historical Researchers. The Air Force Historian (HQ USAF/HO):

• Approves access for historical researchers.
• Asks the researcher to contact the security police at the nearest Air Force installation for investigative processing when approving a request. (See AFI 31-501 for investigative processing procedures.)
• Allows 30 days processing time before the researcher reports to duty.
• Sends a request for authority to conduct a NAC to HQ USAF/SPI with the researcher's name and address, and the Air Force activity where the researcher would report.

• Denies the researcher's request when receiving unfavorable NAC results.
• Ensures that access supports the interests of national security when receiving favorable NAC results and documents this in writing.

• A delegation of disclosure letter
• Authorization from SAF/IAD, 1080 Air Force Pentagon, Washington DC 20330-1080. (See AFI 16-201, Foreign Disclosure of Classified and Unclassified Military Information to Foreign Governments and International Organizations, for more specific guidance.)

7.4.1. Outgoing Visit Requests for Air Force Employees. When an Air Force employee visits:

• A contractor activity, the supervisor or security manager forwards a visit request to the contractor security office.
• A Department of Energy (DoE) activity, the supervisor or security manager prepares and processes DoE Form 5631-20, Request for Visit or Access Approval, according to DoDD 5210.2, Access to and Dissemination of Restricted Data, 12 Jan 78. NOTE: MAJCOM, DRU, and FOA ISPM maintains a list of certifying officials and their designees who can sign these requests. ISPMs must notify HQ USAF/SPI of any changes to the list. HQ USAF/SPI will periodically update a master list and distribute it to MAJCOM, DRU, and FOA ISPMs for their information.
• Another Air Force activity, see paragraph 7.1.1.
  
• Another agency, the supervisor or security manager forwards a visit request to the agency security office unless instructed otherwise.

7.4.2.1. Installation or activity commanders receiving a visit request:

• From Air Force employees, see paragraph 7.1.1.
• From contractors, see AFI 31-601.
• From foreign nationals or US citizens representing a foreign government, commanders or their designees process the visit request according to AFI 16-201.

• Personal or commercial articles.
• Presentations.
• Thesis.
• Books or other products written for general publication or distribution.

7.7. Limited Dissemination (LIMDIS). The Air Force doesn't authorize use of LIMDIS controls. EXCEPTION: The LIMDIS caveat used for message distribution.

7.8. Top Secret Control Officers (TSCO). Unit commanders and staff agency chiefs designate TSCOs.

7.8.1. Accountability. TSCOs:

• Use AF Form 143, Top Secret Register Page, to account for each document and ADP magnetic storage device.
• Account for Worldwide Military Command and Control System (WWMCCS) ADP media according to the Joint Pub 6-03.7, Security Policy for the WWMCCS Intercomputer Network, Jan 93.

2. TSCOs don't use AF Forms 143 as a receipt for information received from or delivered to the Defense Courier Service (DCS). DCS receipts suffice for accountability purposes in these cases.

7.8.2. Serialization and Copy Numbering. The Air Force originator of information:

• Assigns a number and places it on the face of the document or material.
• Shows the number at the end of the message text for electronically transmitted Top Secret messages.
• Uses the date-time-group when non-Air Force activities don't provide a number on a message.

7.8.3.1. The TSCO uses AF Form 144 as the disclosure record and keeps it attached to the applicable Top Secret document.

7.8.3.2. People assigned to an office that processes large volumes of Top Secret material need not record who accesses the material. NOTE: This applies only when these offices limit entry to assigned personnel identified on a roster.

7.8.4. Inventories. The TSCO appointing authority designates officials to conduct inventories every 12 months or when the TSCO changes.

7.8.4.1. The TSCO appointing authority reviews Top Secret material annually, and along with action officials who use the information, decides whether to keep it.

7.8.4.2. The TSCO appointing authority certifies this review when endorsing the inventory report.

7.8.5. Designated Inventory Officials:

• Inventory Top Secret documents originated by the DoE and in the possession of the Air Force semiannually. NOTE: The regular annual inventory of Top Secret material discussed in paragraph 7.8.4. satisfies the requirement for one of these inventories.
• Send a copy of the inventory report to DoE.
• Include a list of DoE documents released to contractors. The releasing commander or staff agency chief may have the contractor send a list of all DoE-originated Top Secret directly to DoE authorities.

7.9.1. Unit commanders and staff agency chiefs set up procedures for internal control.

• Use a receipt when entering Secret material into a mail distribution system.
• Use receipts when transferring or transmitting Secret information off the installation or to non-Air Force activities.

7.11. Working Papers. Originators must show their organization and office symbol on classified working papers.

7.12. Restraint on Reproduction. Unit commanders and staff agency chiefs designate people to exercise this authority in their activities.

7.12.1. Copier Clearing Procedures. Unless information management officials indicate otherwise, individuals must:

• Run at least one blank sheet through the copier to clear it of latent images.
• Destroy the waste as classified material.

8.1.1. See DoD 5200.33-R, Defense Courier Service Regulation, Jan 89 for guidance.

8.1.2. Holders use the Department of State courier system when

• Transmitting classified material through or within countries hostile to the United States or any foreign country that may inspect it.
• Transmitting Top Secret material to an installation serviced by diplomatic pouch.

8.2.1.2. For more information on protective security service carriers, see DoD 5220.22-R, and AFPD 24-2, Preparation and Movement of US Air Force.

8.3. Confidential Material.

8.3.1. Holders use the diplomatic pouch system when transmitting Confidential material to US defense attache offices.

8.3.2. Holders use USPS registered or certified mail to send Confidential material to the Defense Plant Representatives Office. Recipients of first class mail bearing the "Postmaster" notice, protect it as Confidential material.

8.4. Transmitting Classified Material to Foreign Governments.

8.4.1. Holders may not ship US classified material from a US industrial activity to a foreign entity.

8.4.2. Air Force contracting officials ensure that US industrial activities have a government approved transportation plan or other transmission instructions.

8.4.3. For more information, see DoD 5220.22-R and AFI 16-201.

8.4.4. Receipts. Air Force personnel:

• Use AF Form 349, Receipt for Documents Released to Accredited Representatives of Foreign Nations.
• Show the complete unclassified title, description of a classified letter, minutes of meeting, and so on and any numerical identification of documents released on the form.
• Use USPS registered mail or Express Mail to transfer Secret or Confidential material to an embassy, official agency, or designated representative of the recipient foreign government in the United States.

8.4.5.1. Air Force activities having primary management responsibility for processing foreign military sales cases ensure that personnel include transmission instructions with DD Form 1513, US DoD Offer and Acceptance.

8.4.5.2. Foreign military sales processors work with servicing security police and transportation officials on transmission plans submitted by foreign purchasers before giving final approval.
NOTE: Transportation plans must contain all the security criteria outlined in DoD 5200.1-R, Appendix E.

8.4.5.3. Depot and contract administration officials review lists of freight forwarders specified by the recipient foreign government to confirm that DoD 4000.25-8-M, Military Assistance Program Address Directory System, Oct 90, shows them as authorized to transport classified information.

8.4.6. Whenever possible, shippers should use military airlift for shipping classified to foreign recipients. NOTE: When Air Mobility Command airlift can't deliver, determine an alternate secure method of direct delivery to a designated representative on a case-by-case basis.

8.4.7. For Information on:

• "Report of Shipment" instructions, see AFPD 24-2.
• Additional instructions on shipping classified material, see AFM 67-1, Volume I, United States Air Force Supply Manual.

8.6. Envelopes or Containers. Persons do not use an outer container when entering Secret and below material into the Base Information Transfer Center (BITC).

8.7. Preparing Classified Material for Transmission.

8.7.1. Holders:

• Process classified material according to AFI 16-201.
• Transmit it to integrated multinational commands or activities such as Supreme Headquarters Allied Powers Europe and Inter-American Defense College.
• Note that the information may be released according to AFI 16-201 on record copies.

8.7.3. Receipt Systems:

8.7.3.1. Top Secret.

• TSCOs use AF Form 143 as a receipt when transferring Top Secret material from one TSCO to another on the same installation.

• Holders use a receipt when entering Secret material into a mail distribution system such as the BITC or other secondary distribution system or the USPS. NOTE: Don't use an outer container when entering classified material into BITC see DoD 5200.1-R, paragraph 8-203.

• Holders use a receipt when transferring NATO Secret information out of a unit or staff agency.

8.7.3.3. Confidential.

• Holders need not use a receipt for Confidential material unless DoD 5200.1-R, paragraph 8-104, or an approved special access program directive requires it.

• Within 30 days for material sent within continental United States (CONUS).
• Within 45 days for material sent outside CONUS.

8.7.4. Hand carrying Classified Information.

• The orders-approving official authorizes couriers to hand carry classified material on commercial passenger aircraft inside the United States, its territories, and Canada. They must prepare a courier designation letter and exemption notice that facilitates passage of material through the Federal Aviation Administration passenger screening points or other US or foreign inspection points including customs, borders, and postal inspections.
• The unit commander, staff agency chief, and security manager issue and control DD Form 2501, Courier Authorization, for hand-carrying classified material in the local area. NOTE: DD Form 2501 doesn't satisfy the requirement for a Courier Authorization Letter.
• MAJCOMs may delegate authority to approve hand-carrying classified information overseas aboard commercial passenger aircraft to base ISPMs.

8.7.5.1. Each Air Force activity or unit that releases classified material to personnel for hand-carrying:

• Maintains a list of all classified material released.
• Keeps the list until all the material reaches the recipient's activity or unit.

8.7.5.3. Organizations may use AF Form 2595, Classified Protection Insertion Sheet, as a countermeasure for the possible threat posed by the chemical composition referred to as "Liquid Window."

9.1.1. Holders destroy classified materials that have served their purpose.

9.1.2. Installation commanders order an adequate supply of equipment to destroy classified information. NOTE: See the Air Force Table of Allowances (TA) 006, Organizational and Administrative Equipment, for a list of devices approved for pulping, pulverizing, and shredding classified documents.

9.1.3. TSCOs:

• Use AF Form 143 or one of the forms listed in paragraph 9.1.4 to record destruction of Top Secret material.
• Attach the form to the Top Secret Register page.

• AF Form 310, Document Receipt and Destruction Certificate.
• AF Form 145, Certificate of Destruction of Material.
• AF Form 1565, Entry, Receipt, and Destruction Certificate (for document page changes).

9.1.6. Stand-alone and remote communications systems use the same procedures as BCCs.

10.2. Recurring Training.

10.2.1. Supervisors:

• Ensure that each person receives recurring training throughout the duty assignment.
• Tailor training to mission needs and design it to address an individual's security responsibilities.

10.3.1. Unit commanders and staff agency chiefs appoint personnel to conduct foreign travel briefings.

10.3.2. The servicing Air Force Office of Special Investigations (AFOSI) activity may help unit commanders and staff agency chiefs.

10.3.3. For additional guidance, see AFR 8-5, USAF Foreign Clearance Guide (FCG) and, AFI 31-210, The US Air Force Antiterrorism Program, and AFI 31-501.

10.4. Termination Briefings.

10.4.1. Supervisors or Security Managers:

• Use AF Form 2587 to document termination debriefings.
• May not debrief individuals who depart on TDY, permanent change of assignment, or permanent change of station unless a special access program directive requires it.
• Brief all individuals with security clearance eligibility when they terminate civilian employment or separate from the military service.
• Dispose of AF Form 2587 according to AFMAN 37-139.

10.4.2.1. Supervisors:

• Mark the reason for refusal on the form.
• Forward it to the installation ISPM (normally, the base chief of security police) or equivalent.

10.4.2.3. See AFI 31-501 for more information and AFMAN 37-139 for disposition instructions.

10.5. Unit and Staff Agency Security Manager Training. ISPMs set up training programs for security managers to ensure that they understand their security responsibilities.

12.2. Code Words and Nicknames. Unit commanders or acquisition system program directors:

• Obtain code words and nicknames through channels from the servicing control (normally, the MAJCOM, FOA, DRU Directorate of Information Management).
• Use AF Form 608, Nickname Assignment/Change/Cancellation Request, for reporting required information.

13.1.1. Commanders send requests to waive provisions of DOD 5200.1-R and AFPD 31-4, Information Security Program, through MAJCOM or DRU channels, to HQ USAF/SPI.

13.1.2. FOAs send requests through their functional secretariat or air staff chief.

13.2. Field Program Management. The ISPM (See paragraph 1.1.6.) manages information, personnel, and industrial security programs for the activities they serve. ISPMs:

• Oversee the appointment and training of unit and staff agency security managers.
• Advise and help the commander or staff agency chief and assigned personnel.
• Develop and implement security operating instructions for the organizations they support.
• Oversee security education requirements for Air Force employees.
• Conduct security managers meetings.

• Appoint a security manager to ensure that personnel comply with DoD 5200.1-R and this instruction.
• Ensure that security managers attend training programs.

13.5. Management Information System (MIS) Reporting.

13.5.1. AFPD 31-4 requires that all activities, send measurement data, through channels, to HQ USAF/SPI via RCS: HAF-SPI(Q)9222, The Information Security Measurement Report.

13.5.2. Activities report at the end of each fiscal year quarter on the:

• Number and type of known compromises (see paragraph 6.1.2).
• Number and type of possible compromises. These are violations when compromise is assumed or probable and result in the originator conducting a damage assessment.
  

• Open safe or vault violations.
• Breaches in transmission procedures.
• Unauthorized access violations.
• Lost documents.
• Other. NOTE: For this category, also provide a brief description of the violation.
  

• Separate it from other data in your report.
• Show whether it qualifies as a known or possible compromise.

14.1.1. Military or civilian personnel who are subject to the Uniform Code of Military Justice (UCMJ) may be prosecuted under Article 92(1), UCMJ.

14.1.2. Air Force civilian employees are subject to disciplinary and adverse actions as outlined in AFI 36-704, Discipline and Adverse Actions, or other civilian personnel directives. NOTE: Personnel may deal with serious violations under the provisions of Title 18 of the United States Code.
14.1.3. ISPMs send reports to AFSPA/CC when someone knowingly, willfully, or negligently discloses classified information to unauthorized individuals as specified in Executive Order 12356, National Security Information, 2 Apr 82.

14.1.4. Air Force commanders and staff agency chiefs report unauthorized disclosures of classified information that violate criminal statutes to their servicing AFOSI office.

15.3. Responsibility:

15.3.1. The Chief of Security Police (HQ USAF/SP) implements this directive within the Air Force.

15.3.2. Personnel authorized to identify and deny release of DoD UCNI are:

• Air staff and secretariat staff agency chiefs.
• Major command, field operating agency, and direct reporting unit commanders.
• Installation commanders and commanders in equivalent positions.
• Chiefs of security police at all levels.

• Document their decisions and report them through their servicing security police channels to HQ USAF/SPI. NOTE: Report Control Symbol (RCS) number DD-C3I (AR) 1810 to this data collection.
• Serve as reviewing officials responsible for access.
• May approve special access requests.