Administration, G/J3

DRAFT 29 June, 1999

Go back to: Corps as a Warfighting Headquarters

Associated sections: [ Administration, G/J3 ] [ Civil Military Operations Center ] [ Current Operations Cell ] [ G/J 35 Cell ] [ Information Operations Cell ] [ Joint Operations Center ] [ NBC ] [ Rules Of Engagement Cell ] [ Training and Exercises Cell ] [ Weather Cell ]

Contents

Files
General
Incoming Traffic
Journal
Manning
Orgnaization
Operational Tasks
Outgoing Traffic
Radio Traffic
Reading Files
Tactical Tasks

General.

This section delineates administrative procedures and the flow of administrative traffic in the JOC.

Back To Contents

Incomming Traffic

Incoming administrative traffic (message, documents, operational plans, maps, letters, etc). Administrative matter assigned to the JOC will be given to the Journal Clerk in the JOC. The Journal Clerk will sign for all classified materials. All administrative materials will be logged into the EAC HQ’s records. The Journal Clerk passes all administrative matter to the respective Team Chief.

The respective Team Chiefs review all administrative matter and exchange those items of interest, ensuring a free exchange of information. The Team Chiefs identify those items that require action and assign a project action officer responsible for completing the task. Items of general interest to several areas are circulated through those officers having a vested interest. Each officer initials the item to indicate that he has seen the material, and indicates the action taken. When no action is required and the items are of sufficient value to retain in the EAC HQ’s files, the Team Chief indicates "file" on the item. After all interested personnel have reviewed the administrative matter, it will be returned to the appropriate Journal Clerk with disposition instructions (i.e., file, destroy, pass to J4, etc.).

Back To Contents

Outgoing Traffic

Outgoing Administrative Traffic.  Administrative matter originating in the JOC for dispatch to an addressee outside the EAC HQ’s will be maintained electronically. The administrative item will be staffed through appropriate EAC HQ’s staff sections prior to dispatch. After staffing it will be given to the Journal Clerk for recording purposes, then to the AG for assignment of an EAC HQ’s control number for classified material, and in the case of messages an EAC HQ’s message identification number. The hold copy will be retained in the JOC. The administrative item is then forwarded to the message center for dispatch.
The "comeback" copy of all messages, letters, and directives and the record copy of all documents will be pulled by the AG. These administrative items will be given a classified control number, if appropriate, and in the case of messages, will be given an EAC HQ’s identification number. The comeback copy will be returned to the appropriate JOC Journal Clerk. The comeback copy will replace the hold copy in the files and become the record coy for the JOC.

Back To Contents

Reading Files

JOC Reading Files. A reading file will be established and maintained by the G/J/C3 to keep the CEAC HQ’s apprised of the latest administrative traffic. This file will be concerned primarily with incoming message traffic; however, outgoing message traffic that has not been coordinated through CEAC HQ’s will be included in the file. One copy of each incoming message will be in the CEAC HQ’s reading file. After CEAC HQ’s has read the file, all messages will be removed preparatory to inserting new messages. The most appropriate time to effect this change is after the morning and evening briefings. The reading file should be passed to CEAC HQ’s prior to these briefings to provide him with current information.

Back To Contents

Journal

The EAC HQ’s Journal. The EAC HQ’s Journal is a chronological account of the activities of the JOC and the EAC HQ’s. All administrative items that have a bearing on the tactics, techniques, operational capabilities, plans, doctrine, and methodology of the EAC HQ’s will be entered into the EAC HQ’s Journal. A separate journal is maintained by the G/J/C2 element pertaining exclusively to intelligence matters. Each staff officer reviewing administrative matter in the JOC will identify those items that are journal entries by labeling the item "Journal Entry". The Journal Clerk will brief the item in the description section of the Journal and list each item in numerical sequence. He will monitor the "Action Taken" column to make certain that each item has a closeout entry. All items should be closed out within 24 hours after the entry has been made.

Back To Contents

Radio Traffic

JOC Radio/Telephone Record. A Radio/Telephone record sheet is maintained by JOC action officers to record incoming and outgoing radio/telephone conversations with higher, lateral, or subordinate headquarters. The action officer will identify those radio/telephone conversations that should be journal entries after completion of the form. When action taken is complete this will be stated in the radio/ telephone record form.

Back To Contents

Files

JOC Files. The G/J/C3 Journal Clerk, assisted by the clerk typist and under the supervision of the Operations NCO will maintain the JOC Operations Files. The current files will be maintained on clipboards and identified by the command or function they represent. As a minimum, files will include the following:

EAC HQ’s Outgoing.
Higher Headquarters Incoming.
Lateral Headquarters Incoming.
Component Incoming (separate file for each).
Recurring reports (outgoing).
Recurring Reports (incoming).
Special and One-time Reports (outgoing).
Special and One-time Reports (incoming).
At periodic intervals the files will be reviewed and material not germane to the current situation removed and placed in a permanent file or destroyed.

Back To Contents

Manning

G/J3 Administration, Operations (G/J3)  - To send feedback use this e-mail link Billet Feedback.

Back To Contents

Organization

Back To Contents

Operational Tasks

Back To Contents

Tactical Tasks

Back To Contents

DRAFT