Manpower Management


DRAFT 30 June, 1999
Go back to: Corps as a Warfighting Headquarters
Associated sections: [ Manpower Management ] NATO Cell ] Personnel Sevices Cell ] Personnel Operations ]

Contents

Civilian Personnel
Deployment
General
Individual Augmentation
Manning
Tactical Tasks
Operational Tasks
Personnel Accountability Casualty and Strength Reporting
Replacement and Rotation


General

The combatant commander is responsible for EAC manning. The combatant command J1 establishes manpower requirements for the EAC headquarters. If there are insufficient resources within the combatant command to staff the EAC HQ, individual augmentation may be required. Long-standing EACs that evolve into subcomponents of the combatant command require establishment of formal manpower documents staffed through the Joint Staff J1 and the Services in accordance with Chairman of the Joint Chiefs of Staff Manual (CJCSM) 1600.01, "Joint Manpower Program Procedures."

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Individual Augmentation

Timely coordination for personnel augmentation is critical to EAC mission accomplishment. This is a major responsibility of both the EAC J1 and combatant command J1. Policies and procedures regarding the assignment of individuals to meet combatant command temporary duty (TDY)  and temporary additional duty (TAD) augmentation requirements in support of NCA-directed operations are found in CJCSI 1301.01, "Policy and Procedures to Assign Individuals to Meet Combatant Command Mission Related Temporary Duty Requirements."  Combatant commands determine the need for forces to accomplish an assigned mission and fill operational or contingency requirements through their Service component commands. If sufficient personnel are not available within a Service component command to meet operational requirements, the Service component will notify its Service HQ with an information copy to its combatant command HQ and the Joint Staff J1. The Service will first attempt to source the requirements from internal Service assets, and then from the assets of combatant commands and Defense agencies. Should a Service disagree with the supported combatant command requirements or a combatant command or Defense agency disagree with a Service’s response to fill a shortfall requirement, they can voice their concern to the Chairman of the Joint Chiefs of Staff. The Chairman will monitor, through the Joint Staff, all requests for personnel augmentation and, as necessary, help resolve issues or, after consulting with other  members of the Joint Chiefs of Staff (JCS) as appropriate, refer the matter to the Secretary of Defense for decision. Requests for individual augmentation, whether initial or subsequent rotation, should be initiated early enough to allow adequate time for notification, training, and processing of personnel. Normally, the EAC J1 would have overall responsibility for managing the JPRC. The J1 will coordinate with the J4 for billeting, transportation, food service, and other required logistic support. The JPRC can provide such things as orientation, briefings (e.g., ROE, cultural concerns, "do’s and don’ts," and familiarization with EAC HQ, dining areas, and other facilities), chaplains for counseling, initial billeting, joint training, onward movement of units or personnel, and accountability of all personnel joining the EAC. To be most effective, a JPRC should be established as early as feasible in an operation.

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Personnel Accountability, Casualty and Strength Reporting

The CEAC is responsible to provide an accurate personnel strength report to the supported combatant commander.  J1 prepares the report by combining Service component reports into the joint personnel status and casualty report (JPERSTAT). A JPERSTAT normally is submitted daily through or by the supported combatant commander to the Chairman of the Joint Chiefs of Staff via the situation report. JPERSTAT format is found in CJCSM 3150.13, "Joint Reporting Structures (JRS) Personnel."

EAC component commanders will submit a personnel status report to CEAC upon arrival in the objective area, and every twelve hours thereafter, unless otherwise directed by the CEAC. EAC J1 will compile component information and submit a Joint Personnel Status Report in accordance with Joint Pub 1-03.17, Chapter III upon standup of the EAC HQ’s, arrival of the EAC in the operation area, and every twelve hours or as directed by theater. The report will capture Brigade level and separate Task Force Headquarters and will be sent as part of the EAC SITREP to the theater command.  JPERSTAT must distinguish at least three categories of civilians: federal employees, contractor employees, and all others. A total column will be added under each of the categories of the JPERSTAT.

Personnel Updates

EAC J1 will provide a Personnel update for the following reports: Personnel Support Report, Personnel Strength Report, and a Personnel Staff Estimate (submitted for only EAC change of missions). Reports will be submitted in line format and reported as part of the EAC SITREP to theater. The reports are in addition to the JPERSTAT.

Personnel Reports

  • Personnel Status. Prepares and submits all personnel reports as part of the EAC SITREP to theater. Authorized, assigned and deployed personnel strength of the EAC HQ’s and deployed personnel strength of each major unit (Brigade or separate Task Force HQ’s) reporting directly to the EAC HQ’s, to include civilians in the JPERSTAT. The EAC J1 or his Deputy will brief personnel status at the daily CEAC staff meeting.
  • Critical Personnel Shortages. Maintained by MOS/AFSC/NOBC-NEC for the EAC HQ’s. Manning documents for the EAC must identify any positions which could be filled by a civilian.
  • Casualty Accounting Reports (CAR) compiled from component commander input. Reported information will include statistics as well as general comments on how losses occurred. EAC J1 will resubmit Component Command data as part of the JPERSTAT. theater J1 will be an action addressee on all CARs.
  • Military and Civilian Enemy Prisoner of War status. Provost Marshal will provide daily input for reporting status.

Casualty Reporting

While casualty reporting is a Service responsibility, the EAC J1 ensures casualty information is reported through the chain of command to make them aware of status-of-forces and events that may have significant NCA or media interest. EAC casualty reporting is accomplished via Event and/or Incident Reports (Operational Report 3) or JPERSTAT, depending upon the intensity of operations and numbers of casualties.

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Deployment

EAC J1 is responsible for monitoring and reporting the Preparation for Deployment status of personnel assigned to the EAC HQ’s. The following is a suggested checklist for deployment preparation:

  • Military ID Card (NATO if assigned to a NATO Command)
  • Two sets of ID Tags
  • Copy of DD Form 93 (Record of emergency data)
  • Copy of current SGLV 8286 (SGLI election)
  • Required Immunizations and shot records for Area of Operation
  • Two emergency medical warning tags, if applicable
  • Two pairs of glasses if required
  • One pair of NBC Mask inserts
  • Up to date dental records
  • Orders for 179 day TDY

HQ theater EACJ1 establishes TDY tour length policy, and the CEAC implements that policy through the EAC J1. Unless otherwise directed by HQ theater ECJ1, deploying EAC HQ’s personnel will serve 179 days. Release of deployed personnel prior to 179 days will be considered by CEAC as an exception to policy. Extensions past 179 days must be requested by name to ECJ1-OP. Once assigned to a deploying EAC, only emergency leave is authorized. EAC J1 establishes emergency leave procedures and coordinates the means of transportation. The parent command will provide faxed copies of authorized emergency leave orders to the EACJ1, for personnel assigned to the EAC HQ’s, prior to the service member's departure. If deployed with a UN Force, DOD policy on UN regular leave applies.

  • ECJ1 is the official HQ theater tasking authority for individual personnel. EAC J1 is responsible for validating all individual personnel taskings requests and receiving EACCOS approval prior to submitting to EACJ1.
  • The different EAC HQ’s staff sections will coordinate with their like theater Directorates prior to submitting their individual personnel requests to the EAC J1. This will ensure that the request is quickly validated prior to submitting to ECJ1.

The EAC J1 is responsible for preparing any necessary administrative instructions in support of deploying EAC personnel. Instructions will include, but not necessarily be limited to: time, date, place of assembly, uniform, equipment, immunizations, pass-ports and visas, and maximum weight of baggage. Uniform requirements will be prescribed for each EAC exercise or contingency.

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Replacement and Rotation

Rotation policy is established by the combatant commander prior to commencement of the operation. A rotation policy may be based on the EAC’s mission, length of operation, operational environment, and requirement for "skilled" personnel. A standard tour length for all personnel may seem more equitable and impact more favorably on morale, but may not be supportable from an operational aspect. Tour length is normally governed by the EAC’s mission. Other factors that may influence tour length. RC units and personnel under the PSRC can serve for a maximum of 270 days. Tour length for personnel on TAD or TDY is normally limited to 179 days.

EAC HQ’s replacements will normally be provided by theater component commands or their parent services per service policies and procedures if the operation is beyond 179 days. HQ theater source billets will be provided/replaced by requisitions submitted by ECJ1-0. EAC J1 is responsible for tracking all EAC HQ personnel and identifying 120-, 90-, 60-, and 30 day personnel losses. EAC J1 will send to ECJ1, info to component headquarters, identified personnel losses by service, line number, last name, rank, AFSC/MOS, report-no-later-than date, and clearance requirements for the 120-, 90-, 60- and 30-day losses. EAC COS must approve all individual personnel actions, for the EAC HQ’s, that task for additional billets, deletion of billets, and recall billets. EAC J1 will notify ECJ1-O when a recall position changes status.

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Civilian Personnel

The EAC J1 is responsible for coordinating and integrating personnel plans and procedures for civilian support of joint operations. Plan or coordinate personnel, logistics, and medical support. Ensure civilian training requirements have been addressed by the J-3.  Coordinate pay and compensation requirements. Establish civilian accountability procedures. Report and process casualty information. Coordinate awards. The CEAC, in conjunction with the supported combatant commander, will coordinate the approval and admission into the JOA for all civilians deployed in support of the operation. The CEAC implements combatant command policy concerning the issuance of weapons to civilians for self-defense.

Use of Civilian Employees

Based on manning document and EAC commander determination, civilians will be considered for deployment as part of the EAC staff.

Civilian employees who are U.S. citizens should be considered as an available resource when creating and sustaining personnel requirements for deployments in support of contingency operations.

Civilian employees who are foreign nationals normally should not be deployed. Exceptions can be made in individual cases where the skills are critical to the mission, are not available from military or U.S. civilian employee sources and the foreign national volunteers to deploy.

Each civilian will be assigned to a military unit for accountability, training and support. Civilians should not be placed in the direct line of fire.

Prior to deployment, the component employing the civilian will ensure the employee is prepared to deploy. As a minimum, the following will be provided:

  • Immunizations
  • Panorex
  • DD Form 489, Geneva Convention ID Card
  • Uniforms
  • Equipment
  • Protective materials (as required)

In addition, they will be medically screened and trained in the proper use of protective gear.

Considerations prior to deploying civilians: Physical condition, ability to function in a hostile environment without risk to others, and cost (e.g., overtime and/or other special pay).

During deployment, civilians will receive messing and medical support comparable to their military counterparts.

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Manning

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Personnel and Manpower

Function

Billets

Corps

ARFOR

JFLCC

JTF

ASCC

Remarks

Manpower Management

Manpower Management

Replacement Ops

OIC

O3

O3

Manpower Management

Replacement Ops

OIC WSRO Mgt

WO

WO

WO

Manpower Management

Replacement Ops

NCOIC Repl Ops

E7

E7

E7

Manpower Management

Replacement Ops

Pers Mgt NCO

E6

E6

Manpower Management

Replacement Ops

Pers Mgt NCO

E5

E5

Manpower Management

Replacement Ops

Pers Mgt Clerk

E3

E4

E4

 

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Operational Tasks

 

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Tactical Tasks

Number

Title

G1/PLANS

ART 5.2.2

Receive Mission

COORDINATED

ART 5.2.3

Analyze Mission and Visualize Battlefield

COORDINATED

ART 5.2.4

Develop Courses of Action

COORDINATED

ART 5.2.5

Analyze Courses of Action

COORDINATED

ART 5.2.6

Compare Courses of Action

COORDINATED

ART 5.2.8

Produce Plan or Order

COORDINATED

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DRAFT