UNIT TRAINING AND QUALIFICATION PROGRAMS
UNIT TRAINING PROGRAM
Ref: (a) CINCLANTFLTINST 3541.1E/CINCPACFLTINST 3541.1A (Surface Ship Damage Control
(b) COMNAVSURFLANTINST 3540.18B/COMNAVSURFPACINST 3540.13A (Engineering Department Organization Manual for Non-Nuclear Steam Propulsion Ships of the Naval Surface Forces)
(c) COMNAVSURFLANTINST 5400.1C/COMNAVSURFPACINST 5400.1G (Force Regulations)
(d) OPNAVINST 3120.32C (Standard Ship's Organization and Regulations Manual)
(e) OPNAVINST 1500.22D (General Military Training)
(f) OPNAVINST 5100.23D (NAVOSH Program Manual)
(g) OPNAVINST 5510.1H (DON Information Security and Personnel Program Regulations)
(h) OPNAVINST 5530.14B (Physical Security and Loss Prevention)
(i) COMNAVSURFPACINST 3501.2G/COMNAVSURFLANTINST 3500.7D (Status of
Resources and Training System (SORTS))
3101. General. The purpose of the unit training program is to organize individual and team training so as to achieve the optimal level of training readiness more efficiently and effectively at each stage of the training cycle. To achieve this objective, the unit training program must include the following basic training elements:
a. Functional training for:
(1) Equipment/system operation.
(2) Equipment/system maintenance.
(3) Watchstander/watch station training (inport and at sea watches). Such training should include both initial qualification and proficiency training to maintain watchstander qualifications.
(4) Team training for subsystem operation and single and multiple mission area employment for the unit.
(5) Tactical training for officers and enlisted personnel.
(6) Damage control training for all hands per references (a) and (b).
b. Administrative training for:
(1) Personnel indoctrination of newly reporting individuals per references (c) and (d).
(2) General Military Training (GMT) per reference (e).
(3) Safety training per references (d) and (f) and amplifying TYCOM 5100 and 5101 series instructions.
(4) Information and physical security training per references (g), (h), and applicable TYCOM 5510 and 5530 series instructions.
3102. Duties and Responsibilities. Guidelines for establishing the unit training organization and responsibilities of individual billets are provided in reference (d). Additional billet duties and responsibilities are as follows:
a. Commanding Officer
(1) Establish training policy.
(a) Set training goals and objectives.
(b) Set training priorities.
(2) Review departmental progress and overall attainment of training goals.
(3) Conduct level of knowledge spot checks of individual watchstanders whose qualification is certified by department heads.
b. Executive Officer
(1) Supervise and coordinate training as the Integrated Training Team Leader.
(2) Chair Planning Board for Training (PBFT).
(3) Coordinate individual educational and professional training programs.
(4) Provide personnel with incentives and opportunity for self-improvement and professional advancement.
(5) Supervise the training officer and PQS manager.
(6) Ensure training not completed is rescheduled as practicable.
(7) Supervise the Indoctrination Division.
(8) Review officer training and qualification as appropriate.
(9) Ensure training and qualification are appropriately documented.
(10) Manage NEC manning required by ship.
(11) Monitor division and watch team training events by personal attendance as appropriate.
(12) Develop and implement training system audit program.
(13) Integrated Training Team (ITT) Leader.
(14) Damage Control Team (DCTT) Leader.
c. Senior Watch Officer
(1) Manage officer training program.
(2) Manage bridge and quarterdeck watch team training program.
d. Training Officer
(1) Assist PBFT in scheduling, coordinating, and evaluating training.
(2) Supervise SITE TV use for training.
(3) Maintain command training schedules.
(4) Obtain school quotas for off ship schools as requested by heads of department.
(5) Train supervisors in mechanics of running departmental and divisional training.
(6) Prepare command detailed training schedule.
(7) Report status of training as per reference (i) (SORTS).
(8) Prepare off ship school list ensuring assigned quotas are filled or canceled (See Section 2 and Appendix D).
(9) Manage the PQS program (See Section 3).
(10) Maintain liaison with shore establishment and advise PBFT on training assets available.
(11) Maintain a video tape library of VHS tapes and interactive courseware for GMT and professional training.
e. Heads of Department
(1) Advise commanding officer on training status of department and assigned watch teams.
(2) Plan and carry out department training program.
(a) Establish departmental training goals and objectives.
(b) Establish departmental training priorities.
(3) Prepare and maintain departmental training schedules and plans.
(4) Monitor divisional training by personal attendance as appropriate.
(5) Supervise performance of division officers in training their divisions.
(6) Maintain a list of departmental training events required by higher authority (a computer training data base or updated ship's TRMS file should fulfill this requirement).
(7) Maintain record of required school graduates and assign timely reliefs for schooling.
(8) Serve as member of PBFT.
(9) Set requirements for watch standing qualification not covered in standard PQS.
(10) Certify watchstander qualification as delegated by the commanding officer.
(11) Approve lesson plans used by department.
(12) Approve watch station qualification written examinations.
(13) Develop prioritized off-ship school list using Appendix D.
(14) Ensure school attendees are assigned at least two weeks prior to class convening date.
(15) Ensure training not completed is rescheduled as practicable.
(16) Supervise the use of shipboard or shore-based scenario generators (embedded/on board, van and schoolhouse trainers) to maintain operator proficiency.
f. Division Officers
(1) Supervise divisional training, PQS, and watchstander qualification including record keeping.
(2) Prepare and maintain file of lessons plans used by division.
(3) Administer correspondence courses.
(4) Monitor division training by personal attendance as appropriate; assign monitors for all training events not attended.
(5) Ensure personnel attend all appropriate training events.
(6) Ensure service record entries are made listing all qualifications completed prior to division personnel transfers from command.
(7) Advise head of department of training events requiring scheduling by PBFT.
g. Educational Services Officer (ESO)
(1) Advise divisions on services available from ESO.
(2) Coordinate educational programs and opportunities.
h. Damage Control Assistant
(1) Serve as member of PBFT.
(2) Maintain training schedules for damage control repair stations (repair parties, flying squads, inport emergency teams).
(3) Maintain training records for inport emergency party personnel.
(4) Supervise repair locker leaders in maintaining qualification and training records.
(5) Assist all divisions and departments in the preparation and presentation of training lessons and demonstrations on damage control matters.
(6) Manage "All Hands" damage control training (individual records maintained by division officer).
3103. Planning Board for Training (PBFT). A Planning Board for Training will be established in each unit as the primary organization for the implementation of unit training policy and coordination and scheduling of unit training programs. The PBFT shall consist of the executive officer (chair), heads of department, training officer, PQS coordinator, training team leaders, systems test officer/SERT leader, safety officer, damage control assistant, senior medical department representative, senior enlisted advisor and others as directed by the executive officer. The board shall meet weekly to plan the command weekly training schedule and evaluate ship's training status.
3104. Shipboard Training Teams. Shipboard Training Teams are described in Section 4 of this chapter.
3105. Personnel Qualification Programs. As prescribed in reference (d) and Section 3 of this chapter, accomplishment of Personnel Qualification Standards (PQS) for assigned duties, watch stations, 3-M, and General Damage Control is the minimum acceptable level of individual training within the Surface Forces. Satisfactory progress in PQS is a mandatory requirement for obtaining the commanding officer's recommendation for advancement in rate.
3106. Training Records. Shipboard training records should serve the following functions:
a. Assist in the planning of meaningful and productive lectures, seminars, examinations, drills, and exercises.
b. Provide feedback to the chain of command on the quality of training conducted.
c. Minimize repetition of errors in drills, exercises, and evolutions.
d. Periodically monitor individual and team performance in drills or observed evolutions.
e. Provide information which can be meaningfully reviewed to evaluate command training methodology. (This objective is subordinate in all respects to the above items since inspection teams should be capable of assessing the quality of training by observing the performance of the crew at drills, evolutions and exercises, and by administering meaningful written examinations).
3107. Long Range Training Plan (LRTP). A long range training plan is required. The LRTP is a comprehensive list of training events (exercises, evolutions, courses of instruction, drills, GET, lectures, seminars, inspections and assist visits) which must be completed throughout the ship's operational cycle. This plan need not duplicate lists contained in other directives, but instead may simply refer to the applicable sections of governing directives. Each department must have a similar plan which lists events pertinent only to that department. (If desired, the ship may combine command list and departmental lists in one instruction.)
3108. Short Range Training Schedule (SRTS). From the LRTP a Short Range Training Schedule (SRTS) is to be prepared for the command and for each department. This schedule should cover a period of about three months. The SRTS schedules exercises, drills, and lectures.
3109. Required Schools Master List. The training officer should develop and maintain a consolidated Required Schools Master List. This listing should include all the "school-house" course requirements necessary to meet the ship's Navy Officer Billet Code (NOBC) and Navy Enlisted Classification (NEC) requirements as well as the type commander's required schools list in Appendix D. Additionally, the master list should include on-board school graduates, their respective PRDs, and prospective gains. From this consolidated listing of required schools the commanding officer can readily identify existing and projected shortfalls and initiate timely remedial actions.
3110. Records of Training Completed. The LRTP and/or SRTS may be marked up to show training completed, but this is not required. An annotated SRTS contains adequate completion records of most required drills, inspections, assist visits, and exercises. Drills for conventional propulsion plant are scheduled and recorded as per Section 4. The only record required for lectures or demonstrations is a listing (by division) of date, topic, instructor, and number of attendees. This record need be retained only for the current training cycle. Any other special crew-wide indoctrination or training for which training records are required by name may be satisfied by a crew listing maintained and appropriately annotated. The SRTS should, in addition to selections from the LRTP, contain situational training on topics assigned by the department head based on recently observed performance of the department or in response to emergent operational requirements.
3111. Detailed Training Schedule. A detailed training schedule at the command or department level listing specific times, locations, assigned instructors, and group requiring training is required. This record need not be retained once superseded. This schedule is usually most effective if it covers one week and is issued two weeks in advance to permit adequate instructor preparation time.
3112. Training Record Retention
a. Long range training plan. Only that used for current training cycle need be retained.
b. Command and department short range training schedule. Only the current plan and one previous need be retained.
c. Record of completed training. Only records for current training cycle need be retained.
3113. Training Record Administration. Chapter 8 of reference (d) contains some examples of administrative forms, and individual supervisors may develop their own personal management tools, but it is recommended that the number of forms and documents be kept to an absolute minimum. The records required by this instruction will suffice in all but the most unusual circumstances. The only records required by the type commander are:
a. Long Range Training Plan - at least one for the ship.
b. Required Schools List - best included as part of the LRTP.
c. Short Range Training Schedule - at least one per ship, but most departments will probably need to issue their own.
d. Detailed Training Schedule - normally issued as a training officer memorandum or addendum to the Plan of the Week. Usually one schedule will suffice for the whole ship.
e. Record of Completed Training
3114. Division Officer Records. Training records provide a reference for evaluation and a means of monitoring an individual's qualification progress. To simplify record keeping, ADP systems may be used and record forms may be consolidated or redesigned to meet command needs. Division records are used to monitor progress of personnel toward training goals. These records should be retained until no longer useful for planning or progress review. The following training records may be useful in planning and tracking personnel training:
a. A record of each person assigned to the division on NAVPERS 1070/6 (Division Officer's Personnel Record Form) or similar form.
b. A PQS Progress Chart to record individual watch qualification goals and their achievement.
3115. Professional Requirements. Instruction to meet professional requirements may be either of a formal classroom nature or on-the-job. Maximum use should be made of PQS, lesson plans outlines, and Personal Advancement Requirements (PARs). Standard published lesson plans should be used where applicable. Attendance at formal instruction periods should be recorded so that straggler training can be scheduled as necessary. When straggler training is completed, then these master sheets may be discarded.
a. Training Session Critiques. To ensure quality of instruction during scheduled training sessions, supervisors should periodically monitor the sessions. The monitoring should be scheduled by the department training officer and the monitor assigned should be qualified in the subject matter and be senior to the instructor. A written critique, similar to the one depicted in Figure 3-1-1, should be prepared during the progress of the class and discussed with the instructor at the end of the class or soon thereafter. A copy of the critique should be provided to the instructor and a copy given to the person responsible for the training. If a follow-up monitoring session is considered to be warranted the monitor for that session will be provided a copy of the critique in order to make a comparative evaluation as to progress. The critiques are to be destroyed when in the opinion of the training officer they have served their purpose. Keep in mind that the purpose of the critiques is to assist the instructors in improving their teaching skills and improving upon the lesson itself as well as affording the training supervisors insight into the effectiveness of the ship training program.
b. Drill and Exercise Critiques. Each drill or exercise should be evaluated by the appropriate training team, which is assigned specifically to observe crew performance critically. Comments should concentrate on procedural violations, communications, and weaknesses in procedures. These comments should be discussed with the crew members involved, as well as other crew members who could be expected to perform the same tasks. The comments should then be reviewed by the chain of command; added to the standard grade sheet or drill guide (if used) and factored into follow-on training.
To: Executive Officer
Via: (1) __________________
(Head of Department)
Subj: CRITIQUE OF INSTRUCTION
1. I monitored __________________________ on _____________.
2. I evaluate the _________________________________________
(lecture, seminar, OJT title, etc.)
Classroom environment readiness . . . . . . . . . . . . . . . . .
Readiness of material and presentation . . . . . . . . . . . . .
Voice Projection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Poise (professional but relaxed). . . . . . . . . . . . . . . . . . .
Engaged student interest through skillful questioning . . .
Distracting mannerisms (speech or gestures). . . . . . . . . .
Ability to clarify material when questioned . . . . . . . . . . .
Utility of training aids. . . . . . . . . . . . . . . . . . . . . . . . . . .
Objectives met . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Remarks: (Comments should be made on "UNSAT," "Needs Improvement," or "Excellent" areas. Use space on reverse for comments.)
U = Unsatisfactory, N/I = Needs Improvement, S = Satisfactory. G = Good, E = Excellent
Figure 3-1-1 CRITIQUE OF INSTRUCTION