TRAINING READINESS REPORTING SYSTEM
Ref: (a) NWP 1-03.3 (Rev. A) (Status of Resources and Training System (SORTS))
(b) COMNAVSURFPACINST 3501.2G/ COMNAVSURFLANTINST 3500.7D (SORTS
6201. General. References (a) and (b) provide the basic guidance for submission of Part I and Part II SORTS data. This section describes the type commander's training readiness reporting system, and provides guidance on the preparation and submission of reports of training exercise and inspection completion. Ultimately, training readiness C/M-ratings reported by SORTS are determined by Training Report (TRNGREP) messages submitted by individual units and compiled in TRMS.
6202. TYCOM Readiness Management System (TRMS). The Readiness Module of TRMS supports the type commander by providing up-to-date statistical training readiness and other data used at the headquarters daily.
a. TRMS provides an on-line automated system for processing information essential to unit training readiness management. The database in the Readiness Module is comprised of individual unit exercise requirements from Appendix A, "cap" items from Appendix B, as well as other training evolution, certification, and inspection information. The database is updated by submission of unit TRNGREPs. TRMS uses the TRNGREP data to convert exercise completions into exercise M-ratings and to calculate mission area training readiness M-ratings based on the overall mission area exercise completion status.
b. The more frequently a unit submits TRNGREP updates, the more accurate the database for readiness assessment purposes. Commanding officers must ensure the timeliness of training readiness reporting. Each unit's TRNGREP should reach the TYCOM not later than the last day of the reporting month.
6203. Mission Area M-Ratings.
a. Description and Use
(1) Unit TRA exercises are "zeroed" (set to M-4) upon start of overhaul or major maintenance period of six months or greater. These ships will be in a C-5/M-5 training status during overhaul and a C-4/M-4 training status upon overhaul completion. TRNGREPs submitted during overhaul normally contain only non-exercise completion information (i.e. inspection completions and other TYCOM-interest information). However, inport exercises and team trainers accomplished during ROH can be reported even though the overall C/M-rating will not be affected. Although ships report M-5 during overhaul, some fundamental exercises will be completed during overhaul both before and during sea trials. Ships should report completion of these exercises in the first TRNGREP following completion of overhaul.
(2) Post-overhaul ships in a C-4/M-4 status are to complete and report TYCOM-required exercises on a priority basis. Under the Tactical Training Strategy, CART Phase II and the following TSTA 1 are designed to bring a ship to C-3/M-3 rapidly, obviating the necessity to maintain a "core" syllabus. All ship classes have now transitioned to the TTS and will conduct exercises as required in Appendix A of this manual.
(3) Following satisfactory completion, a basic, intermediate, or advanced phase exercise will become M-1 and will normally remain M-1 until reevaluated through the CART process or expiration of the readiness "clock," whichever comes first. The CART process provides for resetting exercises assigned to the basic phase to either M-1 or M-4. Intermediate and advanced phase exercises are usually reset to M-4. See paras 2202.b (4) and 6106.
(4) By contrast, repetitive exercises degrade over time as indicated in Chapter 2, Section 5. The time phased degradation from M-1 to M-4 is indicated for each exercise in Appendix A and in the Exercise Criteria Catalog from TRMS. The following example illustrates the automatic actions of the "clock" in the TRMS Readiness Module for the repetitive iteration of an exercise if not reset by follow-on completion of the exercise:
MOB-S-10-SF (6,12,18) - M-1 upon TRNGREP entry in TRMS;
degrades to M-2 after 6 months;
degrades to M-3 after 12 months;
degrades to M-4 after 18 months.
A report of satisfactory completion of the exercise at any time subsequent to its initial completion will reestablish M-1 status for that exercise.
(5) In addition to the normal resets discussed above, an unsatisfactory repetition of an exercise that indicates the required proficiency has been lost, should be the basis to reset an exercise to M-4.
(6) A table of TYCOM pre-approved exercise equivalencies is contained in Appendix C to allow units to take credit for exercises using shore, pierside, or on board training devices. Additional guidance on exercise equivalencies is contained in Section 1, Article 6107 of this chapter.
b. Calculation. In the calculation of the mission area resource training readiness factor, only satisfactorily accomplished exercises are considered. In the case of exercises that are done in more than one phase (basic, intermediate, or advanced) and/or are listed as repetitive requirements, the appropriate training credit will be assigned to each required iteration when calculating the training readiness factor. The following equation is used to compute each mission area training readiness factor, where M = Mission Area Training Readiness Factor and Nr of exercises = Basic + Intermediate + Advanced + Repetitive:
Where A = Nr of exercises M-1,
B = Nr of exercises M-2,
C = Nr of exercises M-3,
and D = Nr of exercises M-4.
E X A M P L E
BIA R TOTAL
If Nr of exercises M-1 = 30 + 10 = 40, and
Nr of exercises M-2 = 4 = 4, and (Note: BIA exercises can only be M-1 or M-4)
Nr of exercises M-3 = 3 = 3, and
Nr of exercises M-4 = 8 + 7 = 15, then,
(1) The mission area training readiness rating is determined by comparing the computed mission area training readiness factor with the following OPNAV-directed M-rating criteria:
M-1 = 1.000 - 0.850
M-2 = 0.849 - 0.700
M-3 = 0.699 - 0.550
M-4 = 0.549 and below
Therefore, in the above example where the computed mission area training readiness factor equalled 0.718, the unit would report a mission area training readiness rating of M-2.
6204. Training Report (TRNGREP)
a. Reporting Procedures
(1) The TRNGREP is a message report of the completion of training exercises as well as other reportable readiness evolutions. Submit TRNGREPs immediately upon completion of at-sea training periods, significant exercises and inspections, and other reportable evolutions. The requirement for prompt reporting is especially important during the immediate post-overhaul workup and predeployment periods. As a minimum, submit reports monthly to reach the type commander by the last day of the month.
(2) TRNGREP data are considered operationally significant and will continue to be submitted by message during MINIMIZE. GENADMIN and NAVGRAM formats are not recognized by TRMS and are not to be used for TRNGREPs.
(3) The following is a detailed description of the TRNGREP format:
E X A M P L E
FM (Submitting Command)
TO COMNAVSURFLANT NORFOLK VA//811// or,
COMNAVSURFPAC SAN DIEGO CA//833//
INFO COMNAVSURFLANT DISCUS NORFOLK VA, (Note 1)
(Admin Chain of Command)
C O N F I D E N T I A L //N03501//
TRNGREP (Note 2) AS OF 010001Z JAN 95
HULL NUMBER SHIP NAME/UIC (Note 3)
A B C D E F
REMARKS: (Note 4)
DECL/(Six yrs from date of origination)//
A. Exercise Code. TRMS twelve digit code listed in Exercise Criteria Catalog and unit's TRA. Code breakdown of N61102000011is as follows:
N 6 110 2 00 0011
A B C D E F
A. FIRST NUMBER/DIGIT. . . . . .N=NAVY
B. SECOND DIGIT. . . . . . . . . . . . 6=SURFACE, 5=SHORE BASED
C. THIRD-FIFTH. . . . . . . . . . . . . .PMA CODE
D. SIXTH. . . . . . . . . . . . . . . . . . . .TRAINING PHASE
E. SEVENTH-EIGHTH. . . . . . . . . INTER FIELD INDICATOR, I.E. SF/I
F. NINTH-TWELFTH. . . . . . . . . . EXERCISE NUMBER
B. Date Completed. Format is numeric YYMMDD.
C. Evaluation Method
0 = Observed Exercise
2 = Self-observed Exercise
4 = Equivalent
6 = SELRES
8 = Reset
D. Score/Hours/Percent. Furthest right position is tenths position when reporting a score or percent. If none, use "NONE." (Note 5)
E. Action Code
A = Add
D = Delete
R = Reset (Note 6)
F. Exercise Identification. Use applicable titles from the unit's TRA. (Note 7)
1. NAVSURFLANT CG/DD/DDG/FFG also include AFLOATRAGRULANT CSTG NORFOLK VA as an info addee. Also note that in the case of SURFLANT units, if COMNAVSURFLANT DISCUS info addee is not listed, the TRNGREP will not update the TRMS data base.
2. Insert three digit unit serial number for sequential tracking of reports (001-999). Next report after 999 is 001; serial numbers are not calendar dependent.
3. Same as Organization Identification Line of SORTS report (NAME/UIC).
4. The Remarks section is used to collect unique information of interest to TYCOM, GRUCOM, and/or ISIC if not otherwise reported by exercise code. For amplifying information, see Article 6205.
5. To report a score of 95.3%, write 0953; for 100%, write 1000;
6. "A" (addition) is used to report all completions. "D" (deletion) is used to remove the entire entry when an erroneous completion date has been submitted. To change an evaluation method and/or score of a previously reported item, use an addition code, and update as required. "R" (reset) is used to reset exercises from M-1 to M-4 as a result of CART II.
7. Cite the appropriate FXP exercise designation (e.g., "MOB-D-9-SF" vice "MAIN SPACE FIRE"). For an evolution without an FXP designation, use course number if applicable or appropriate narrative wording otherwise (e.g., "J-210-0513", or "DIESEL ENGINE INSPECTION"). Use of this field is mandatory.
b. Message Format Requirements. TRNGREPs are automatically generated by TRMS. Errors are usually caused by ignoring error messages in TRMS or by manually editing the message after it is generated by the software. Errors will in most cases cause the message to be placed in the suspense file rather than the unit file. Manual processing is then required to correct the error for the message to be entered into the unit file. Some errors may even require retransmission of the entire message to enable a database update. Common errors are:
(1) Not completing all elements in the exercise line, (i.e. exercise code, date completed, evaluation method, score, action code, and exercise identification).
(2) Reporting exercise completion dates which are later than the date-time-group of the TRNGREP.
(3) UNCLAS vice CONFIDENTIAL classification.
(4) Incorrect UIC or omitting the leading letter N.
(5) Using GENADMIN format.
6205. Type Commander TRNGREP Information. The TRNGREP is also used to collect unique information of interest to the type commander, the group commander, and/or ISIC on both a regular and a one time only basis. Information of this type will be reported in the Remarks section of the TRNGREP message if no TYCOM exercise code is assigned. Only the type commander will assign exercise codes. The following TYCOM-formatted special interest items will be reported by all applicable units.
a. Sonar Contact Time
(1) The objective of the Sonar Contact Time requirement is to set fleet goals that will maintain Sonar Operator and USW Team proficiency in active and passive detection, classification, and tracking of USW contacts. Sonar Contact Time is defined as any sustained USW pursuit/prosecution on a known or suspected submarine contact, whether live or synthetic.
(2) USW capable ships will report contact time monthly in the TRNGREP. M-rating for contact time is based on the total number of hours accumulated over the past three months. Contact time reporting is treated similarly to exercise reporting. Each requirement will have an M-1 through M-4 status according to the following guidelines:
CONTACT TIME M-1 M-2 M-3 M-4
ACTIVE SENSORS 3 MOS 3 MOS 3 MOS 3 MOS
>25 24.9-20.6 20.5-16.2 <16.2
HRS HRS HRS HRS
PASSIVE SENSORS 3 MOS 3 MOS 3 MOS 3 MOS
>25 24.9-20.6 20.5-16.2 <16.2
HRS HRS HRS HRS
LIVE TARGET 3 MOS 3 MOS 3 MOS 3 MOS
>5 4.9-4.1 4.0-3.2 <3.2
HRS HRS HRS HRS
(3) Active and Passive Contact Time may be reported for all live underwater contacts, simulated contacts, and targets of opportunity. Advances in shore-based training, shipboard target generation, and environmental modeling allow for quality operator and team training inport. However, maximum use of maneuverable targets in a live environment is encouraged. Active and Passive Contact Time may be obtained from the following sources:
(a) Live underwater contacts
(b) Shipboard simulators/target generators (OBT/IOBT, T-5/T-6, SQS-56 TGT)
(c) Shore-based trainers (OBT-TCD, 14A12, 14A35, 20B5, IVDS/ICW, etc)
(d) Acoustic analysis trainers (APTS, SOLO, PADS, etc)
(e) Surface ships
(4) Live Target Contact Time is reported for live underwater contacts only. Ships with no Live Target Contact Time in 3 months will be capped at M-2 in USW. The following are consider live targets:
(b) MK 30 ASW Targets
(c) MK 39 Expendable Mobile ASW Training Targets (EMATT)
(d) Unmanned Underwater Vehicles (UUV)
(f) Mines/Mine-like Objects.
(5) Exercise Line Format. The exercise codes in the training data for sonar contact time will be used to report contact hours accumulated during the month.
(a) Example: On March 31, 1998, a ship accumulated 8.5 hours of Active Contact Time for the month of March. The TRNGREP line item reads as follows (per STM paragraph 6204):
TRMS DATA CODE/980331/0/0085/A/CONTACT TIME ACTIVE
b. Acoustic Analysis Contact Time
(1) All USW capable ships will report Acoustic Analysis Contact Time. The minimum requirement to maintain acoustic analysis proficiency is twenty (20) hours per month for each analyst assigned. Acoustic Analysis Contact Time is calculated by dividing the total divisional man-hours accumulated from analyst training during the month, by the total number of analyst assigned.
CONTACT TIME M-1 M-2 M-3 M-4
ACOUSTIC ANALYSIS 3 MOS 3 MOS 3 MOS 3 MOS
>60 59.9-49.4 49.3-38.8 <38.8
HRS HRS HRS HRS
(2) Acoustic Analysis Training will be conducted in accordance with COMNAVSURFLANT/PACINST 3361.1A Surface Ship Acoustic Analysis Proficiency Program (SSAAPP). Training will be recorded in the Divisional Training Records or training database. Training time may be acquired as follows:
(a) Using shipboard ONI/NAVSTAD/DARTS tapes, SSAAC Site training
devices, and computer based simulators (APTS, PADS, etc)
(b) Intelligence/publication reviews
(c) Training conducted on underwater acoustics, oceanography, data collection, and other principals and fundamentals of USW operations as outlined in the SSAAPP instruction.
(3) Exercise Line Format. The exercise codes in the training data for acoustic analysis training time will be used to report training hours accumulated during the month.
(a) Example: On March 31, 1998, a ship accumulated 355 man-hours of Acoustic Analyst training for the month of March. If 16 Acoustic Analyst are assigned, the ship would report 22.2 hours of Acoustic Analysis Contact Time. The TRNGREP line item reads as follows (per STM paragraph 6204):
TRMS DATA CODE/980331/0/0222/A/CONTACT TIME ANALYSIS
(1) Ships will report during all training phases satisfactory or unsatisfactory degaussing ranging. Report satisfactory completion of an entire reciprocal run package (i.e. N-S run followed by S-N run equals one package completion). For satisfactory runs, report "SATT" in the SCORE column; for an unsatisfactory run in either direction, report "USAT" in the SCORE column.
(2) Sample: TRMS DATA CODE/910513/0/SATT/A/Degaussing Check Range Steel Hull
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