PERIODIC MAINTENANCE REQUIREMENT PROGRAM
REFERENCES.
(a) OPNAVINST 4790.4 - Ships' Maintenance and Material Management (3-M) Manual
(b) NAVSUP 485 - Afloat Supply Procedures
(c) NAVSEAINST 4790.19 - Submarine Engineered Operating Cycle (SEOC) Program
(d) OPNAVINST 3120.33 - Submarine Extended Operating Cycle (SEOC) Program
LISTING OF APPENDICES.
A SUBMEPP Maintenance Management System Periodic Maintenance Schedule - I Level
B SUBMEPP Maintenance Management System Inventory of Periodic Maintenance
Requirements - I Level
C SUBMEPP Maintenance Management System Inventory of Periodic Maintenance
Requirements - I/D Level
D Submarine PMR Management Process
E Work Package Supplement - Shipyard Planning and Feedback Report
F Work Package - Ship's System Work Description
7.1 PURPOSE. This chapter defines the functions and responsibilities of the submarine Periodic Maintenance Requirements (PMR) Program, and applies to all submarines. Details of PMR documentation are described in Appendix C of reference (a).
a. The Integrated Maintenance and Modernization Planning (IMMP) Program defines the MRs to support the Submarine Engineered Operating Cycle (SEOC) for SSN 637 and SSN 688 Class nuclear attack submarines' 120 month operating cycle. IMMP is a PMR Program which defines a series of planned periodic tests, inspections and component restorations using FMA and industrial activity resources. It is designed to ensure the execution of the CMPs as well as safe, reliable and continued submarine operations.
b. The SSBN 726 Class and SSN 21 Class CMPs form the basis of a PMR Program which takes the place of the IMMP Program for these classes and defines the planned, corrective and inactive equipment MRs for all levels of accomplishment. All PMRs, where the maintenance item is identified in the CMP, will be assigned a WC that ends with "JC" in accordance with paragraph 7.2.3 of this chapter.
c. PMR program management has been assigned to SUBMEPP who develops CMPs, MRCs, Maintenance Repair Standards (IMMP MRCs, Technical Repair Standards (TRS), and MRPs), URO MRCs, Maintenance Material Lists and provides PMR configuration and scheduling information to the Submarine Force. PMR work requires detailed planning and long lead time material procurement; therefore, all PMR work has been assigned to the FMA. Ship's Force is not expected to be called upon for PMR work (except for selected operational UROs) other than the
normal responsibilities for approving, monitoring, retesting and accepting work. Ship's Force 991 WC will not be assigned as Lead Work Center (LWC) for "I" level PMR work (except for selected operational UROs), but may be assigned as an assist WC (991).
7.2 TYPE COMMANDER SCHEDULING SYSTEM. Appendices A and B of this chapter show examples of the SUBMEPP PMR Inventories and Schedules provided in support of the TYCOM PMR Scheduling System. A description of the data elements utilized is provided in each issue of the PMR Inventories and Schedules, which is issued quarterly or as requested by the parent Squadron, except when a ship enters a CNO Maintenance Availability, unless requested. Upon completion of the CNO Maintenance Availability, quarterly issues will resume. The quarterly schedules reflect "I"-Level PMRs coming due within the next nine months. These Inventories and Schedules aid in decisions concerning PMR scheduling and accomplishment during upkeep/refit, provide visibility to problem areas and facilitate auditing and assessing the material condition of a ship. Additionally, a combined inventory of "I" and "D"-Level PMRs shown in Appendix C of this chapter is provided annually or semi-annually dependent on the TYCOM. This inventory identifies the availability for which the PMRs are planned for accomplishment.
7.2.1 Periodic Maintenance Requirements Schedule. The scheduling reports, computer tape (M79EH1/M79EII), and a Master Job Catalog (MJC) update tape are distributed automatically by SUBMEPP to the parent ISIC every three months or as requested. Each ISIC is assigned four months of the year (e.g. Jan, Apr, Jul, Oct; Feb, May, Aug, Nov) during which reports are distributed. A letter of transmittal informs the ISIC of the latest update information. Appendix D of this chapter provides a flow chart of the Submarine PMR Management System.
7.2.2 Scheduling Periodic Maintenance Requirements Work. The PMR scheduling system is based on calendar periods starting with the month following the completion month of a scheduled CNO Maintenance Availability. It is designed to ensure reliable equipment operation during the unit's extended operating cycle. The ISIC, in conjunction with the FMA, will have to smooth the work load by spreading the work over several availabilities by re-planning the scheduled start and completion dates of individual Job Control Numbers (JCN) to ensure they are accomplished prior to the due dates. Once the actual completion dates are reported, subsequent scheduling for the future periods will retain the same relative time frames based on the periodicity of the requirement. A file, by ship, of the current PMR Inventories and Schedules provided by SUBMEPP shall be maintained by the parent ISIC. The PMR schedules for each ship are to be annotated with the Job Sequence Number (JSN) and date of PMR completion, the new Last Maintenance Action (LMA) and next due dates, and re-planning of scheduled PMR due dates.
7.2.3 Periodic Maintenance Requirements Calldown/Brokering. CMP PMRs which are due for accomplishment are called down from the TYCOM PMR Scheduling System, or by local scheduling systems, and brokered to the FMA. JCNs for CMP PMRs consist of ship's UIC (five characters) plus WC (Department/Division + “JC”) (four characters) plus JSN (four characters, sequentially assigned, alphanumeric). For jobs generated by the TYCOM PMR Scheduling System, the correct JCN format will be generated automatically based on information derived from the MJC. For jobs generated by local scheduling systems, JCNs will be established as described above.
7.2.4 Calculating Due Dates. Next Due Dates are calculated based on an Adjusted LMA date. Due dates are calculated, for scheduling purposes, by taking the adjusted LMA date month/year (number) and adding the periodicity months (number) to show the month/year due (i.e. an item with an adjusted LMA date of February 1995 (2/95) with a six month periodicity would be due in August 1995 (8/95). The PMR will be accomplished prior to midnight of the last calendar day of the month due.
7.2.5 Calculating Adjusted Last Maintenance Action Date. If the PMR is accomplished during a period other than a scheduled CNO Maintenance Availability, the adjusted LMA date will be the first of the month following the PMR action completion date. If the PMR is accomplished during a scheduled CNO Maintenance Availability (SRA, Extended Refit Period, Depot Modernization Period or Engineered Refueling Overhaul), the adjusted LMA date will be the first of the month following the scheduled availability's actual completion date. Squadrons operating with the on-site PMR Scheduling System must ensure that Availability Dates are accurately maintained so that completed Automated Work Request (AWR) upline reported data (S5 records) reflects the Adjusted LMA date and on-site PMR scheduling records calculate the proper Next Due Date.
7.3 PERIODIC MAINTENANCE REQUIREMENTS ACCOMPLISHMENT. Only by accomplishing PMR maintenance on schedule and in accordance with specifications can safe and reliable operation be ensured and the period between CNO Maintenance Availabilities be extended. Accomplishment of all PMR work is mandatory, therefore:
a. PMR requirements are to be accomplished on or before the scheduled completion date listed in the SUBMEPP provided report, as contained in the TYCOM PMR Scheduling System.
b. PMR requirements which are not accomplished by their scheduled completion date will be rescheduled and identified to the TYCOM in accordance with paragraph 7.8.3.c(5) of this chapter.
7.4 MATERIAL SUPPORT FOR FLEET MAINTENANCE ACTIVITY ACCOMPLISHED PERIODIC MAINTENANCE REQUIREMENTS.
7.4.1 Mandatory Parts. Parent FMAs stock mandatory parts as reflected on TRS/MRC/MRP documentation for PMR requirements scheduled to be performed by that FMA. Therefore, long term pre-staging of material in ships is not required and material will be ordered by use of the Automated Material Requisitioning program during the automated retrieval of AWRs from the MJC. Tender Load List supplements supporting PMR requirements are issued annually by the Naval Inventory Control Point and updated at quarterly intervals.
7.4.2 Contingency Parts. Contingency parts will not be procured in advance for PMR requirements and will be ordered only upon determination that a contingency part is required based on observed equipment condition. Parent FMAs may have some high usage contingency material available in stock, as identified by the Tender Load List supplements, (not applicable to SSBN 726 Class submarines) however, low usage contingency material is stocked only at designated stock points or not at all. The SUBMEPP provided Maintenance Material Lists (not applicable to SSBN 726 Class submarines) are a ready reference of up-to-date contingency and mandatory material.
7.4.3 Requisitioning Procedures. SEOC PMR material requisitions shall be submitted through normal channels and shall use a Project Code of "732". Appendix 6 of Reference (b) refers. Contingency material requisitions shall be forwarded by message or telephone, and shall include appropriate "work stoppage" indicator/codes. Forward Contingency Material requisitions directly to, Fleet Industrial Support Center San Diego, Pearl Harbor or Submarine Base New London by message or telephone as appropriate; use the phrase "SEOC Requisition" as the subject line on message requisitions.
7.4.4 Material Support Provided by the Advance Equipment Repair Program. Shore based spares are available for replacing some critical equipment, such as seawater system pumps and motors, during CNO Maintenance Availabilities. The Advanced Equipment Repair Program (AERP) is managed by SUBMEPP under the direction of NAVSEA and both TYCOMs. AERP equipment scheduled for change-out will be specifically authorized in the ship's Availability Work Package (AWP). Although originally intended to support CNO Maintenance Availabilities, AERP assets, when available, are used to support CASREPs. In these instances, an equipment cannibalization authorized by the TYCOM is necessary and the shipment of equipment is monitored and tracked until the condition "F" offload has been returned to the refurbishment activity/vendor identified by SUBMEPP. An expedited return of an AERP offload is essential to ensure adequate restoration turnaround time is afforded and to minimize AERP impact.
7.4.5 Material Support Provided by the TRIDENT Planned Equipment Replacement Program.
a. TRIPER is a rotatable pool program for SSBN 726 Class submarines. TRIPER equipments are removed from the ship via pre-planned access routes and six-foot diameter LETs, using specifically designed handling attachments and procedures. Removed equipments are replaced with fully interchangeable, tested, ready for issue units which can be rapidly installed and made fully operational within a refit period. Equipment replacement periodicity is determined by maintenance and reliability analysis and engineering judgments intended to preclude equipment failure or significant degradation during operational periods. Removed equipments are refurbished by approved Designated Overhaul Points, tested and returned to ready for issue condition for use on another SSBN 726 Class submarine.
b. Safety spares are made available for CASREPs which are considered as unplanned change outs. The TRIPER Program rotatable pool is managed by NAVSEA (PMS396) and supported by various agencies and activities. Hull, Mechanical, Electrical, Ordnance and Electronics and Command and Control System equipment comprise the TRIPER inventory pool. Items under the cognizance of the Director, Strategic Systems Project Office and the Deputy Commander, NAVSEA Nuclear Power Directorate are excluded.
7.5 CORRECTIVE MAINTENANCE OF EQUIPMENT USING PERIODIC MAINTENANCE REQUIREMENTS. Scheduled restoration of equipment by the FMA or industrial activity is done in accordance with specified maintenance standards (IMMP MRC, MRP, TRS, Technical Manual, etc.). Whenever corrective maintenance is required on Hull, Mechanical and Electrical equipments, the SUBMEPP combined "I" and "D" Level PMR inventory shall be reviewed by the ship/ISIC. If the equipment is listed, the Maintenance Standard number will be referenced in the deferral OPNAV 4790/2K submitted by Ship's Force. The ISIC Material Officer will determine whether to limit repairs to those described by the ship or to have the Maintenance Standard accomplished. If the corrective maintenance is to include the criteria of the IMMP MRC, MRP or TRS, the work request shall be processed in accordance with paragraph 7.8.3 of this chapter.
NOTE: EQUIPMENT IS CONSIDERED TO HAVE BEEN RESTORED IN ACCORDANCE WITH PMR CRITERIA WHEN THE FOLLOWING SOFTWARE (IMMP MRC, MRP, TRS) REQUIREMENTS HAVE BEEN SATISFIED.
A. THE EQUIPMENT IS RESTORED TO PLAN SPECIFICATIONS.
B. THE COMPONENTS SATISFACTORILY PASS THE TEST REQUIREMENTS WITHIN THE IMMP MRC/MRP/TRS.
C. ALL MATERIAL LISTED ON THE IMMP MRC/MRP/TRS AS MANDATORY HAS BEEN REPLACED.
D. COMPONENTS AND EQUIPMENT ARE REPLACED WITH SUPPLY SYSTEM, AERP, OR TRIPER ASSETS.
7.6 PERIODIC MAINTENANCE REQUIREMENTS ACCOMPLISHMENT DURING CHIEF OF NAVAL OPERATIONS MAINTENANCE AVAILABILITIES. PMRs to be accomplished by the industrial activity will be included in the SUBMEPP PMR Inventories and Schedules.
a. For SEOC and SSN 21 Class submarines:
(1) The AWP prepared by SUBMEPP will reflect all PMRs authorized for accomplishment during the CNO Maintenance Availability period at the AWP Ship Work List Item Number (SWLIN) level. The Work Package Supplement (WPS) accompanying the AWP will identify a specific PMR to the applicable AWP SWLIN paragraph. Appendix E of this chapter provides an example of the WPS format. In addition, the AWPs will contain an "I"-Level PMR work package cross-index. This cross-index will enable maintenance planners to readily determine the "I"-Level PMRs accomplished incidental to accomplishing higher "D"-Level PMRs or other industrial activity authorized work. The cross-index will also identify "I"-Level PMRs which will become overdue by availability completion plus six months. Appendix F of this chapter provides an example of the cross-index format.
(2) Upon receipt of "Issue Two" of the AWP and WPS, the ISIC Maintenance Document Control Office (MDCO) will review the documents against the ship's Current Ship's Maintenance Project (CSMP) and add those PMRs from the MJC to a CNO Maintenance Availability (using the industrial activities UIC as the Repair Activity UIC) and a scheduled start and completion date for the CNO Maintenance Availability.
(3) All Ship's Force originated deficiencies and all TYCOM Alteration Management System alterations screened for industrial activity accomplishment will be added to the same CNO Maintenance Availability. In addition, the industrial activity baseline MJC SWLINs (JCN WC of EXSY) will be retrieved from the MJC and added to the availability.
(4) PMRs accomplished by the industrial activity during CNO Maintenance Availabilities will be reported by the activity as a function of the Submarine Maintenance Programs Coordinator (SMPC) as established by reference (c). The WPS, annotated by the SMPC to show PMR completions and material condition feedback categories, will be returned to SUBMEPP and the parent squadron upon completion of the availability. For Squadrons not having Maintenance Resource Management System (MRMS) micro PMR, the MDCO will pass the WPS to the Analysis, Records and Reports Section (ARRS). ARRS will close the deferrals with Action Taken code of “0" and annotate completion remarks (i.e. intent of this PMR completed by higher level PMR during industrial availability). The Squadron MDCO will update the ship's CSMP and update the PMR Inventories and Schedules. Reporting of PMR completion dates in MRMS PMR will automatically reflect adjusted LMA dates on the completed AWR records reported upline.
b. For SSBN 726 Class submarines:
(1) The Engineered Overhaul Work Package prepared by SUBMEPP will reflect all PMRs authorized for accomplishment during the CNO Maintenance Availability period at the SWLIN level. For each SWLIN, the specific PMRs will be identified to the applicable component level. The Engineered Overhaul Work Package preparation process ensures all PMRs due prior to the first availability following the subject availability period are
included in the Engineered Overhaul Work Package. The preparation process also includes review and inclusion of appropriate items from the ship's CSMP, Ship's Force originated deficiencies, and alterations screened for industrial activity accomplishment.
(2) PMRs accomplished by the industrial activity during CNO Maintenance Availabilities will be reported by the industrial activity, as a function of the SMPC or equivalent. PMR completions and material condition feedback will be returned to SUBMEPP and the parent squadron upon completion of the availability. The Squadron MDCO will update the ship's CSMP and PMR inventories and schedules. Reporting of PMR completion dates in MRMS PMR will automatically reflect adjusted LMA dates on the completed AWR records reported upline.
7.6.1 Operating Cycle/Interval Extension. An audit plan to assess the material condition of a ship prior to extending their operating cycles/intervals beyond IMMP PMR periodicity due to changing CNO Maintenance Availability dates is addressed in reference (d). Procedures and responsibilities are contained in Volume II, Chapter 3 of this manual.
7.7 RESPONSIBILITIES.
7.7.1 Type Commander. The TYCOM is responsible for providing an overall scheduling system for the accomplishment of PMRs for assigned ships.
7.7.2 Immediate Superior In Command. The ISIC has the responsibility for scheduling and ensuring completion of all PMR work within the engineered periodicity in the CMP. Normally, PMR work is accomplished by the FMA which maintains the unit's CSMP. However, when submarines are assigned availabilities to other than the parent FMA, and that FMA is authorized by the TYCOM to perform PMRs, an agreement between the parent FMA and the accomplishing FMA will identify the PMRs to be accomplished with the parent FMA supplying software and the material required to support the work.
7.7.3 Fleet Maintenance Activity. The FMA is responsible for accomplishing all PMR work as scheduled to the required repair standards. The FMA should receive PMR work from the ISIC two availabilities ahead of the due date, thereby permitting a chance to stage material, shipcheck and thoroughly plan the work. For SSBN 726 Class submarines, the FMA should receive PMR Work 60 days prior to the start date of the refit.
7.7.4 Submarine Commanding Officer. The ship's Commanding Officer is responsible for coordinating Ship's Force work with that being performed by the FMA.
a. All discovered maintenance deficiencies which affect the equipments and systems covered by the PMR program should be documented to reflect the possible PMR with which the deficiency is associated. This will provide the ISIC with the alternative of simultaneously imposing repairs to the criteria of the specified Maintenance Standard and credit PMR accomplishment.
b. All maintenance deficiencies will reflect in Block 46 (TYCOM SPECIAL PURPOSE), of the OPNAV 4790/2K whether or not quality control and Quality Assurance (QA) standards are required.
7.8 ACTION.
7.8.1 Submarine Maintenance Engineering, Planning and Procurement Activity.
a. Receive reports of the completion of PMRs from industrial activities and extract 3-M data from NAVSEA Logistics Center, Mechanicsburg PA of all Forces Afloat accomplished PMRs containing "JC" WC.
b. Review completion reports for any change in material condition status and analyze 3-M data for Material Condition Assessment to determine validity of requirements.
c. Update schedules to reflect new LMA and next due dates and any change in material condition.
d. Provide updated PMR inventories and schedules/reports to each ISIC and the SUBMEPP representative at TYCOM. Provide the PMR scheduling and material tapes to those ISICs without local scheduling capability on a quarterly basis. Notify the SUBMEPP Representative at TYCOM and each ISIC when products will not be provided as scheduled.
e. Provide quarterly or more frequent MJC and PMR update tapes to each parent squadron/FMA and TYCOM and an annual hard copy print out of the MJC to each TYCOM.
f. (SEOC ships only) Provide updated combined inventories of "I" and "D"-Level PMRs on an annual or semi-annual basis as required by TYCOM.
g. (SEOC ships only) Adjust the due dates for any IMMP PMRs that are accomplished within six months of the in-plant industrial availability start date that will come due again during the availability by the number of months of the availability duration.
7.8.2 Type Commander.
a. Perform periodic audits of ISICs and FMAs to verify full compliance with the provisions of this chapter.
b. Provide guidance to the ISICs, obtaining NAVSEA concurrence as appropriate, when deviations in scheduling or accomplishment of maintenance or repairs is required.
7.8.3 Immediate Superior In Command.
a. Conduct periodic audits of assigned FMAs to verify full compliance with the provisions of this chapter.
b. Maintain auditable records of PMR accomplishment for each submarine. These records will include the current SUBMEPP Quarterly PMR Inventories and Schedules Report and the last completed AWRs for PMRs completed, whether or not reflected in the SUBMEPP Quarterly Inventories and Schedules Report. The PMR schedules for each ship are to be annotated with the JSN, date of PMR completion, the new LMA date, next due date and re-planning of scheduled PMR due dates.
c. Notify the SUBMEPP representative at TYCOM of non-receipt of quarterly inventories, schedules and/or computer tapes, unless previously notified by SUBMEPP of delays. Additionally:
(1) Verify that all requirements are due. If a PMR has been completed prior to receipt of the tape, contact SUBMEPP by telephone and identify the date the PMR was completed and the JCN under which completed. This JCN must be the "JC" series. Line out these completed requirements from the scheduling report and instruct MDCO to input all other PMRs for the applicable ship to the MJC and commence production of AWRs.
(2) Enter all PMR items due for accomplishment in the CSMP as soon as the scheduling tape is received. Subsequent adjustments of scheduled start and completion dates and factual reporting of status codes is the responsibility of the FMA. The ISIC MDCO must be proficient in these procedures to preclude erroneous or duplicate data from entering the CSMP. If the report or scheduling tape contains errors/omissions, report the discrepancies and tape serial number by message to SUBMEPP with a copy to the TYCOM.
(3) (All submarine classes except SSBN 726 Class) When a JCN is created from the MJC, run the Automated Material Requisitioning program concurrently with scheduling and MJC update tapes to produce the mandatory and contingency material requirements list and produce the DD 1348-1 for issuing the on-hand mandatory materials. Review corrective action request, submitted by Ship's Force via an OPNAV 4790/2K, to determine if the corrective action is to include the criteria of IMMP MRC, MRP or TRS requirements.
(4) Review Ad Hoc Report (for those ISICs on local scheduling system on-site PMR scheduling) vice Organizational Maintenance Management System CSMP. Ensure advance planning flagged items are reassigned to a legitimate WC to allow Master (vice Organizational Maintenance Management System) CSMP entry.
(5) Upon receipt of the SUBMEPP provided quarterly inventory and schedules, report to the TYCOM, by letter or message, all instances of "I"-Level PMR, that have not or will not be accomplished within scheduled periodicity. This report must include the due date, the reason for non-accomplishment and plans for accomplishment.
(6) Ensure PMRs which are not accomplished by the SUBMEPP scheduled due date are
re-planned in accordance with Section 7.3 of this chapter.
(7) Ensure that all "I"-Level PMRs, which will become due during a scheduled CNO Maintenance Availability (but not authorized for industrial activity accomplishment), are scheduled for accomplishment by the FMA prior to the end of the availability. The PMRs may be assigned to an FMA concurrent availability with an end date the same as the CNO Maintenance Availability. This will allow for a more appropriate Adjusted LMA Date.
(a) Any "I"-Level PMR that is not overdue by the availability start date and is identified in the AWP/WPS by SUBMEPP to be accomplished by the industrial activity does not have to be done prior to the availability start. This includes "I"-Level PMRs for which the higher tier "D"-Level IMMP PMR is authorized in the AWP/WPS.
(b) Notify the TYCOM representative at the Pre-Arrival Conference of any "I"-Level PMRs that will either not be accomplished prior to the availability start date or will become due during the availability.
(c) Any PMR accomplished within six months prior to start of a scheduled CNO Maintenance Availability that becomes due again during the availability will have their scheduled due date adjusted by SUBMEPP by the number of months of the availability duration. For squadrons with on-site MRMS PMR programs, assign such PMRs to the concurrent availability as noted above.
(8) Review completed AWRs prior to close-out of the AWRs by ARRS/Automated Data Processing and resolve any discrepancies. Update the SUBMEPP PMR inventories and schedules (WC/JSN, date completed, new LMA date, and next due date).
(9) Upon receipt of "Issue Two" of the AWP and WPS for a CNO Maintenance Availability, coordinate with the TYCOM type desk for disposition of PMR JCNs ("JC" jobs) in the CSMP which have not been authorized for industrial activity accomplishment. These JCNs
will remain in the CSMP until NAVSEA authorizes extension of the periodicity or removes the requirement. In either case, SUBMEPP will provide adjusted updates to affect changes to the scheduling and the CSMP record.
(10) At completion of CNO Maintenance Availabilities, the Squadron MDCO will update the ship's CSMP and PMR inventories and schedules. Reporting of PMR completion dates in MRMS PMR will automatically reflect adjusted LMA dates on the completed AWR records reported upline.
7.8.3.1 Transferring Periodic Maintenance Requirements to Other Fleet Maintenance Activities for Accomplishment. When submarine availabilities are accomplished by other than the parent FMA (whether another FMA in the same geographic area or due to deployment), the parent ISIC will take the following action:
a. Coordinate with the parent FMA to select only those PMRs for accomplishment for which all plans and materials will be available and ready for shipment prior to the availability or deployment of the submarine.
b. Dispatch a message to the submarine, the recipient squadron and FMA identifying by JCN the PMRs to be accomplished, confirming that plans and materials are being shipped or will be carried by the deploying submarine and that the submarine's total CSMP tape will be either retained by the parent ISIC or transferred to the recipient squadron/Regional Support Group as mutually agreed prior to the availability or deployment.
(1) If the CSMP is retained by the parent ISIC, an AWP tape (MM6031) will be provided to the recipient FMA which will maintain it as "I"-Level (only AWR completions for the tended submarine accomplished by the FMA will be passed upline). The submarine will forward all 3-M transactions to the parent ISIC.
(2) If the total CSMP is transferred, the recipient FMA will maintain it as level II (the submarine will pass all 3-M transactions to the availability FMA). In addition, the PMR configuration and scheduling file will be transferred to the recipient FMA for URO/PMR/Calibration scheduling purposes.
(3) When the submarine departs from the tending FMA, the CSMP and PMR data files will be updated and returned to the parent ISIC with the letter of transfer. FMAs receiving only the work package tape will create a CSMP transfer out tape and transmittal letter for return to the parent ISIC. The parent ISIC MDCO will reconcile the master CSMP with the returning submarine's 3-M coordinator.
c. Ensure that the FMA properly packages by JCN all materials, plans, drawings, etc., for dispatch to the receiving FMA or for custodial turn-over to the submarine's Engineer Officer for delivery to the deployed FMA.
d. Ensure MDCO/ARRS takes coordinated action to provide a correct CSMP tape and letter of transmittal. The parent ISIC MDCO must retain copies of transfer-out and in letters for MJC JSN control.
NOTE: ONCE A DEFERRAL HAS INITIALLY BEEN ENTERED IN THE COMPUTER AT THE ORIGINATING FMA, IT IS AUTOMATICALLY PASSED TO THE TYCOM MASTER CSMP. SUBSEQUENT TAPE TRANSFERS BETWEEN FMAs WILL NOT CAUSE THE DEFERRAL TO PASS AGAIN TO THE TYCOM PROVIDING THAT MDCO INPUTS THE TRANSFER TAPE (MM6031) TO MRMS PROGRAM 173 NOT 174.
7.8.3.2 Non-Scheduled Repairs of Periodic Maintenance Requirements Components. The ISIC must add to the ship's CSMP those PMRs to be accomplished in conjunction with a repair action; in lieu of a repair action; or to be credited subsequent to a repair or replacement action. One of the following actions must be taken by the ISIC Material Officer and MDCO:
a. When a ship's submitted deferral references a PMR for concurrent accomplishment with the repair action, or if MDCO or FMA planners recommend a PMR, the ISIC Material Officer must make the decision whether or not to invoke the PMR in conjunction with or in lieu of the requested repair. If so, the original deferral will be annotated in Block 48; the MDCO must create a MJC retrieval record to ensure all data is transcribed exactly as shown on the PMR Inventory Report; and to ensure both records are processed to the MRMS. This will result in two AWRs being created. The PMR AWR must be annotated by MDCO prior to release to ARRS to show the related repair JCN (e.g.; "This includes JCN 05146EA011277-Report all manhours/parts to JCN 05146EAJC2763"). Both JCNs would subsequently be reported as completed by the LWC.
b. If the repair job has resulted in replacement of the PMR component or if the Maintenance Standard Requirements were completely accomplished prior to retrieving the PMR from the MJC, MDCO subsequently will copy the data from the PMR Inventory and retrieve the item from the MJC. MDCO/ARRS will then instruct LWC 10C to report its completion including the added narrative to identify the originally assigned ship's JCN. Though the materials used cannot be re-identified to the PMR JCN, it is recommended that the total manhours expended also be reported on the PMR AWR for subsequent analysis of required PMR support.
7.8.3.3 Training. The parent ISIC is responsible to provide assigned ship's training in the TYCOM PMR Scheduling System. Such training should include an overview of the SEOC Program, PMR Scheduling products, IMMP MRC Library, Maintenance Material Lists and PMR program accomplishment and reporting systems. Emphasis should be placed on the ship's responsibilities to the PMR program as identified in paragraph 7.8.5 of this chapter.
7.8.4 Fleet Maintenance Activity.
a. Commence the planning and material procurement function when the PMR is retrieved from the MJC by the ISIC. All PMRs provide for an advance planning feature which allows the FMA Planning and Estimating WC 10C to manage the PMRs by use of the MRMS until the job is ready for accomplishment by the production WCs. This feature also provides for the automatic requisitioning of mandatory replacement parts as specified by the related PMR Maintenance Standards.
b. Progress the job, ensuring that the LWC coordinates with the ship superintendent and all Assist WCs and that production time and current status is reflected in the MRMS Reports.
c. Complete the job and report its accomplishment and material condition feedback code on the AWR. Any significant findings should also be documented on the AWR by lining out the original narrative and adding the hand scribed completion remarks for subsequent historical review. FMA LWCs completing AWRs are to ensure that all participating WCs document their manhours and provide action taken codes, that the Final Action Taken (the most appropriate overall action) and Date Completed have been recorded in Block 102 and 104, and that the acceptance signatures from the ship's representative are obtained before returning the Completed AWR to ARRS. The material condition feedback codes are described in Appendix B of reference (a) as part of the action taken code, and are as follows:
(1) Code "A" means the material condition of the component being refurbished could have allowed the PMR to be deferred (extend the periodicity).
(2) Code "B" means the material condition of the component being refurbished justified the scheduled PMR.
(3) Code "C" means the material condition of the component being refurbished should have mandated an earlier completion of the PMR (shorten the periodicity).
NOTE: VARIATIONS TO THESE CODES MAY BE DESCRIBED IN INDIVIDUAL PMR MJC NARRATIVES.
d. ARRS will verify that all participating WCs have completed assigned tasks and then pass the AWR to the ISIC for review and update of the SUBMEPP inventories and schedules prior to close-out of the AWR. It is essential that ARRS/MDCO verify that the MRMS Availability file has the proper Scheduled Completion Date and code to identify that it is a scheduled availability. This is done by showing a "Y" in answer to "Is this a CNO Maintenance Availability" on the appropriate screen.
7.8.5 Submarine Commanding Officer.
a. Review SRA work packages and provide comments to the TYCOM and SUBMEPP representatives during the work package review.
b. Review the status of PMR maintenance in the SUBMEPP Quarterly PMR inventories and schedules and CSMP reports with parent ISICs prior to upkeep periods in order to assist in planning for the accomplishment of required IMMP maintenance.
c. Cross check ship's submitted deferrals of unscheduled corrective maintenance for FMA accomplishment against the PMR inventory and record any applicable Maintenance Standard numbers on the OPNAV 4790/2K. If a component or piece of equipment is listed in the inventory but a Maintenance Standard number is not identified, annotate the OPNAV 4790/2K with "PMR applies".
d. Maintain the current SUBMEPP Quarterly PMR inventories and schedules, combined "I" and "D" Level PMR inventory, IMMP MRCs, MRPs and TRSs applicable to the ship class.
e. Ensure that IMMP MRCs, MRPs and TRSs, which provide detailed information and repair guidance are referenced and used during equipment maintenance. Additionally, SUBMEPP PMR
inventories provide useful guidance in preparing maintenance documents and planning work, i.e., component identification, Equipment Identification Codes, Allowance Parts Lists, Maintenance Standards, etc.
f. If Ship's Force accomplishes a repair of a PMR component to an IMMP MRC, MRP, or TRS, report same to the ISIC Material Officer so that the SUBMEPP Inventory Report may be updated and follow-up reporting action may be initiated.
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