AIR FORCE SPACE COMMAND ALERT NOTIFICATION PROCEDURES
This instruction implements AFPD10-2, Readiness, and establishes command policy for the design, use, and implementation of alert notification procedures for all units assigned to Air Force Space Command (AFSPC), in support of (S) Alert System of the CJCS, MCM 151-92 (U) and (S) Emergency Action Procedures of the CSAF (U). It applies to all forces under the operational control of the Commander, AFSPC including subordinate units, geographically separated units, and supporting activities. It applies to both military and civilian personnel assigned to AFSPC. Wings may supplement this instruction as designated by the wing commander. This instruction requires collecting and maintaining information protected by the Privacy Act of 1974 authorized by 10 U.S.C. 8013. System of records notice F011 AF A, Locator, Registration and Postal Directory Files, applies. This instruction does not apply to Air Force Reserve and Air National Guard units.
SUMMARY OF REVISIONS
This total revision brings procedures in line with current Air Force Instruction format.
1. General. National emergencies or other contingencies require the capability to notify personnel or recall them to their place of duty. Notifications/recalls should be as covert as possible to deny a potential enemy useful information and to avoid public speculation or alarm. This instruction establishes the requirement for all AFSPC organizations to produce recall rosters to facilitate timely notification/recall of personnel. Depending on the reason for a recall, certain personnel may be excused as determined by specific governing directives or the senior officer in charge. HQ AFSPC Command and Control Division (DOC) is responsible for overall management of the notification/recall system.
2.1. Crew Rest. Personnel are on crew rest if they are the next crew to come on shift or have just completed a shift. If coming off shift, only the first 8 to 12 hours after a shift is considered crew rest, dependent on normal shift length. If scheduled for the next shift, only the 8 to 12 hours before a shift is considered crew rest, again dependent on normal shift length. At all other times, personnel are "off" and subject to recall. Crew rest is waived and all personnel must respond to a national emergency recall.
2.2. Individual Mobilization Augmentee (IMA). A member of the ready reserves who is designated to relieve an active duty member, for deployment or when the seriousness of the contingency warrants their use in place of an active duty member. IMAs are subject to recall according to their current duty status.
2.3. Mission Essential Federal Employees (MEFE). Identified on the Civilian Control Register (CCR) as essential for the accomplishment of the AFSPC mission during contingencies or emergencies.
Supersedes SR 55-13, 3 June 1991
No. of Printed Pages: 5
OPR: DOCO (Major Frank Garfield))
Approved By: Brig Gen John A. Gordon
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2.4. Covert Recall. Recalls personnel as quickly as possible without giving public notice and minimizes actions which might alarm the general public. The telephone is normally used. If the telephone system is out or an individual does not have a telephone, person-to-person contact will be made.
2.5. Overt Recall. Recalls personnel using the fastest means available. Telephone and public media facilities (radio and television) may be used.
2.6. Scope of Recall:
2.6.1. Command-Wide. Used by the AFSPC Commander to recall all personnel for either exercise or actual situations. It is initiated by the Commander or designated alternate.
2.6.2. Selective. Used when a specific situation requires the recall of certain personnel, such as a Crisis Action Team (CAT). Recall is initiated by the senior officer responsible for handling the crisis.
2.6.3. Organizational. Initiated by the senior officer or designated alternate of an organization to recall that organization's personnel for a specific reason.
2.7. Types of Recall:
2.7.1. Test. Used to test the effectiveness of an organization's telephone recall procedures. The recall roster is completed in its entirety by telephone and the last person contacted notes the time of notification. This determines the "total time" for the recall. All assigned personnel will be contacted, including IMAs, in duty status subject to recall. Personnel do not report for duty.
22.214.171.124. The following is suggested for a Test Recall: "This is (rank, name, and title). This is a test of the (unit's or organization's) telephone recall. Complete required notifications. This is only a test. Do NOT report for duty." (Repeat as required.)
2.7.2. Notification Recall. Used to notify personnel of actual or imminent conditions/situations, such as severe weather, when they must be notified about early release or delayed reporting.
126.96.36.199. Only personnel available for duty are contacted. Do NOT contact IMAs unless in duty status. Do NOT contact personnel on leave or temporary duty.
188.8.131.52. The following is suggested for a Notification Recall: "This is (name, rank, and title). This is notification for (state reason). You are to (give instructions as required). Complete your required notifications." (Repeat as required.)
2.7.3. Actual or Exercise Recall. Used to direct personnel to report for duty during exercises or real world situations. Which personnel are recalled is based on the nature of actual conditions and higher headquarters' direction.
184.108.40.206. During exercises, all personnel in duty status will normally be required to report for duty. Personnel in non-duty status (leave, temporary duty, non-duty IMAs) are contacted as required and report if so directed. It is paramount that individuals respond in an expeditious manner. Personnel report in the appropriate duty uniform and exercise all safety considerations when responding.
220.127.116.11. The following is an example of an Actual or Exercise Recall: "This is (name, rank, and title). This is an Actual (or) Exercise recall (whichever applies). Complete your required notifications and report for duty immediately. Do NOT delay for any reason." (Repeat as required.)
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2.8. Reference Hour. The hour that a recall is initiated. Used to determine the time required to complete a recall.
2.9. Telephone standby. Personnel are immediately available to receive information or instructions by telephone, hand-held radio, or pager. Personnel must stay by their telephone or have a hand-held radio/pager/telephone in their possession.
3. Requirements. Recall rosters:
3.1. Are marked "FOR OFFICIAL USE ONLY," show an "as of" date, and identify the organization's recall roster POC.
3.2. Provide all necessary recall instructions, including the following "Instructions For Use."
3.2.1. Actions when primary contact cannot be made; Provisions for reporting when required actions and notifications are complete; What to do when the telephone is inoperative or individual is otherwise unavailable.
3.3. Include military and civilian personnel. Identify individual mobilization augmentees (IMA) and mission essential federal employees (MEFE). List personnel by rank, name, duty phone, and home phone. It is recommended that addresses be included to facilitate "communications-out" notification procedures. Directors and key personnel may be identified by duty title.
3.4. Must be protected according to the Privacy Act of 1974.
3.5. Must identify unlisted phone numbers with an asterisk (*). Release of unlisted numbers is NOT authorized without permission of the individual.
3.6. Example Recall Roster Methods:
3-6.1. Line Method. Personnel are listed sequentially in either a vertical or horizontal line diagram. This method is used when a small number of personnel must be recalled.
3.6.2. Pyramid Method. Each person will call multiple individuals who will, in turn, call others. This pyramid line diagram method is used in an organization with a large number of personnel.
3.6.3. Combination Method. A technique using both line and pyramid methods is appropriate in large organizations with several subordinate groups. Example: An organization with several divisions could begin a recall by using the line method to notify several key, senior individuals who in turn notify subordinates using the pyramid method.
4.1. AFSPC Organizations:
4.1.1. Review rosters monthly and generate new rosters as necessary.
4.1.2. Dispose of obsolete rosters in such a manner to prevent the unauthorized release of personal information.
4.1.3. Provide each listed person a copy of the roster.
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4.1.4. Comply with AFI 10-205 and AFSPC supplement, "Availability of Key Personnel."
4.2. Each individual (including IMAs and MEFEs):
4.2.1. Ensures personal information is kept current on recall rosters and keeps their recall roster readily available at all times.
4.2.2. Contacts personnel as specified on the recall roster immediately upon notification.
18.104.22.168. When using a recall roster, you must talk to the individual! Leaving a message with another person or on an answering machine/voice mail does NOT constitute contact with that person.
22.214.171.124. When unable to contact an individual within five minutes, notifies the next person(s) on the roster and continues the recall process. Do NOT delay notification or reporting but ensure contact is made at the earliest opportunity.
4.2.3. Reports to their duty location in the appropriate uniform. Do NOT delay for personal grooming, meals, etc.
4.2.4. Notes the time of notification.
5. Command Wide Recall:
5.1.General. Command-wide recall procedures are required for both exercise and real-world situations. Up-channel reporting procedures are used to allow the Numbered Air Force (NAF) to track personnel strengths and ensure follow-up notification as required.
5.2.Procedures. The following procedures are employed when a command-wide recall is implemented.
5.2.1. Recall Initiation. When notified by competent authority, the Air Force Space Operations Center (AFSPOC) initiates a Command-wide recall. HQ AFSPC will notify 14th and 20th AF, who in turn will notify their respective subordinate units.
5.2.2.Up-channel Reporting Procedures. The following reporting procedures are used for up-channel reporting:
5.2.3 Each wing/group should establish a reporting center for their personnel to report to, or contact, for data collection purposes. Reporting centers up-channel manning data as specified in paragraph 5.3 below, in addition to tracking unit manning levels.
5.3.Reporting Centers: Reporting centers will up-channel recall manning information to the appropriate NAF, as directed by the NAF. NAFs are responsible for providing guidance on up-channel reporting procedures. HQ AFSPC/DP will request recall manning information from the NAFs as required.
5.3.1.Wings/Units: Develop procedures to track progress of their recall, and contact personnel missed during the recall.
5.4.Release From Recall:
5.4.1. Release from recall is initiated by the AFSPC Commander or designated alternate.
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5.4.2. Release announcement is accomplished by HQ AFSPC using the following wording, "Recall is terminated. Personnel are released to their normal duties."
6. Organizational Recalls:
6.1. Recall Initiation. The commander or senior officer of an organization initiates the recall according to the organization's recall roster.
6.1.1. The organization's reporting center reports results of the recall to the commander or senior officer of the organization.
6.2.Responsibilities. Responsibilities for an organization's reporting centers are the same as those for a command-wide recall, except they will not up-channel above the organization level.
6.3.Release From Recall:
6.3.1. Release from recall is initiated by the commander or senior officer.
6.3.2. Release is accomplished by using the organization's recall roster. Release from recall wording is the same as for a command-wide release from recall.
JOHN A. GORDON
Brigadier General, USAF
Director of Operations