SORT: 2010.04
DOCI: DODI 2010.4
DATE: 19671212
TITL: DODI 2010.4, U.S. Participation in Certain NATO Groups Relating to
Research, Development, Production and logistic Support of Military
Equipment, December 12, 1967, (I&L)/DDR&E
References: (a) DOD Directive 5100.53, "U.S. Participation in
Certain NATO Groups Relating to the Research,
Development, Production and Logistic Support of
Military Equipment," July 29, 1967
(b) DOD Directive 5105.20, "Defense Representation,
United States Mission to the North Atlantic Treaty
Organization," April 9, 1966
(c) DOD Instruction 2010.4, "U.S. Participation in
Groups Established by the NATO Armaments
Committee," April 6, 1964, (hereby cancelled)
I. PURPOSE AND APPLICABILITY
This instruction implements reference (a) and provides guidance
to Department of Defense (DOD) components with respect to the U.S.
participation in North Atlantic Treaty organization (NATO) Groups,
as defined in reference (a).
II. CANCELLATION
Reference (c) is hereby superseded and cancelled.
III. BACKGROUND
A. By approval of C-M(66)33 (Revised) on May 25, 1966, the
North Atlantic Council revised the NATO Organization and procedures
concerning cooperation in military equipment matters. The purpose
of the reorganization was to improve NATO's capacity as a
discussion forum and clearing house for cooperative projects.
Flexibility is the keynote, the procedures are minimized and the
underlying principle is that when two or more countries agree to
undertake a Joint project, they shall proceed in a manner decided
by themselves.
B. The principal action groups are the Naval Armaments Groups,
the Air Force Armament Group, the Army Armaments Group and the
Defense Research Group. These groups are empowered to establish
subgroups as required for specific purposes.
C. There is a Conference of National Armaments Directors to
review progress, discuss outstanding problems and consider the
broader aspects of cooperation. Between conferences, certain more
routine matters are handled by designated representatives in the
national delegations to NATO, meeting as the National Armaments
Directors' Representatives (NADREPS).
IV. DEFINITIONS
A. Cognizant Office of the Secretary of Defense (OSD) Office: The
OSD office which monitors participation of U.S. Delegates in
specified NATO Groups. The Cognizant OSD Office for specified NATO
Groups will be listed in the periodic joint DDR&E/ASD(I&L)
memoranda referred to below.
B. Administrative Agent: The DOD component designated to arrange
for participation by U.S. Delegates in specified NATO groups.
Administrative Agents for specified NATO Groups will be designated
periodically by Joint DDR&E/ASD(1&L) memorandum.
1. Action Office: The office which is assigned responsibility
by an Administrative Agent to conduct DOD participation in a NATO
Group.
2. U.S. Delegate: DOD representative appointed by an
Administrative Agent to represent the U.$. at a NATO Group meeting.
3. Principal Member: The U.S. Delegate appointed by an
Administrative Agent to lead the U.S. Delegates and to be the U.S.
spokesman at a NATO Group meeting.
V. DELINEATION OF ASSIGNED RESPONSIBILITIES
A. The Cognizant OSD Office will:
1. Designate appropriate DOD components as Administrative
Agents for specified NATO Groups.
2. Review U.S. positions proposed by Administrative Agents and
USNATO for NATO Group meetings.
3. Coordinate proposed U.S. policy positions with interested
Defense offices.
4. Assist Administrative Agents and Action Offices, as
appropriate, in briefing U.S. Delegates to NATO Group meetings and
otherwise coordinate and guide their efforts.
5. Monitor U.S. participation in NATO Groups and take DOD
follow-up actions as required in support of Administrative Agent
actions.
6. Keep interested Defense and State offices advised on
significant developments and problems related to assigned NATO
Groups.
7. As required in ref (a), obtain approval of proposed U.S.
policy and negotiation positions, and keep cognizant Defense
offices informed as to the progress and status of NATO Group
activities.
3. Designated Administrative Agents will:
1. Designate an Action Office for each NATO Group assigned and
inform the Cognizant OSD Office accordingly.
2. Provide or arrange for U.S. Delegates to specified NATO
Groups.
3. Review plans, actions and positions proposed by U.S.
Delegates in assigned NATO Groups, coordinate same with other
interested Administrative Agents, Military Departments and insure
clearance with the Cognizant OSD Office prior to NATO Group
meetings in all instances not covered by previous policy guidance.
4. Continually evaluate U.S. activities in NATO Groups to
ensure that U.S. participation meets overall U.S. objectives.
5. In special cases designated by the Cognizant OSD Office,
circulate to all interested offices a Statement for each assigned
NATO Group setting forth (a) the recommended U.S. long term
objectives in that Group and plans for their accomplishment; (b)
recommended U.S. immediate objectives for the next meeting of that
Group; (c) other appropriate remark on participation of U.S.
Delegates in that Group. Maintain these Statements current and up
to date with changes submitted when appropriate.
6. Appoint U.S. Delegates and the Principal Member for each
NATO Group meeting from his own and other interested DOD
components, and, to the extent feasible, assure continuity from
U.S. forces outside the U.S., including those assigned to the
United States Mission to NATO (USNATO). Appointments from USNATO
must be approved by the United States Permanent Representative to
the North Atlantic Council (PERMREP) and the OSD. When no Delegate
is to be sent to a planned meeting, the 051) should be notified as
soon as practicable of the U.S. nonrepresentation.
7. Provide staff and administrative support for participation
by U.S. Delegates in assigned NATO Groups. Support provided a U.S.
Delegate will be financed on a nonreimbursable basis by the DOD
component to which the Delegate is assigned, including the
authorized travel and per diem expenses.
8. Designate, at the request of other Administrative Agents,
U.S. Delegates for NATO Group meetings and make them available. In
this regard, responsibilities in connection with participation by
U.S. Delegates in NATO Groups may be reassigned to other DOD
components by mutual agreement and with approval of the Cognizant
OSD Office.
9. Insure the OSD is fully Informed concerning results of NATO
Group meetings and of requirements for follow-up actions at DOD
level.
C. Action Offices will:
1. Nominate, for Administrative Agent approval, U.S. Delegates
and Principal Member for NATO Group meetings from offices,
departments, agencies and commands having specific responsibilities
for items to be discussed at the meeting. In this regard:
a. Include only those persons whose presence is required to
accomplish U.S. objectives.
b. In special cases "Industrial Experts" may be nominated
to attend NATO Group meetings when their attendance will enhance
progress. However, in each case approval of their attendance must
be obtained through USNATO.
2. Instruct the U.S. Delegation as follows:
a. The designated Principal Member is head of the
Delegation and will formally represent the U.S. at the meeting.
Other delegates will participate as be directs.
b. All members of the Delegation are, in fact,
representatives of the U.S. and will assist the designated
Principal Member in supporting U.S.-DOD approved positions.
c. USNATO staff officers will normally be assigned to
monitor and assist the U.S. Delegation and to serve as the point of
contact between the delegation and the U.S. Permanent
Representative to the North Atlantic Council.
d. It is the overall U.S. objective in NATO Group meetings
to develop and implement useful programs of work in accordance with
the Group's terms of reference and the U.S. objectives, plans,
actions and positions.
3. Prepare plans, actions and positions for assigned NATO Group
meetings, coordinate with other participating DOD components and
obtain approval thereof from Administrative Agent as required.
4. Insure U.S. Delegates are adequately briefed prior to
meetings by other interested Action Offices, Administrative Agents,
the Cognizant OSD Office and by USNATO as required to assure
consistency of U.S. positions.
5. Submit to USNATO as far in advance of meetings as possible,
names, grades, U.S. and NATO security clearances, arrival and
departure dates, hotel requirements of U.S. Delegates, requirements
for support of presentations, and any other support requirements.
6. Submit material to be circulated at NATO Group meetings
through USNATO for timely distribution to other NATO members in
order that they will be prepared to express official views thereon
at meetings. If preparatory work cannot be completed in time for
scheduled meetings, Principal Members should consider recommending
deletion of concerned items from the agenda or postponement of the
meeting.
7. Submit meeting reports as prescribed in subsection VI. E. In
caring out the functions outlined in section III of reference (b),
the United States Permanent Representative to the North Atlantic
Council will:
1. Provide the U.S. representation to meetings of the
National Armaments Directors' Representatives.
2. Monitor meetings of NATO Groups to evaluate their
effectiveness in serving U.S. and NATO interests and make
recommendations thereon to Defense and State.
3. Within capabilities, provide U.S. Delegates to NATO
Groups as requested by Administrative Agents and approved by the
Cognizant OSD Office.
4. Maintain liaison with other NATO Delegations and the NATO
International Staff, the Cognizant OSD Office and Action Offices for
each NATO Group and keep the appropriate U.S. offices informed on
important matters.
5. Provide briefings, orientation and administrative support
as feasible for U.S. Delegations and maintain files on each NATO
Group.
6. Process U.S. documents for release to NATO in connection
with the work of NATO Groups.
7. Accredit U.S. Delegates to NATO for NATO Group Meetings.
VI. PROCEDURES
A. The NATO International Staff, normally in consultation with
the Chairman of NATO Groups, schedules meetings of these Groups and
develops agendas for the meetings.
B. USNATO notifies the OSD and Administrative Agents of
scheduled NATO Group meetings and forwards appropriate suggestions
to assist the U.S. Delegates in preparing for the meeting.
C. The designated Administrative Agent will assign an Action
Office and appoint U.S. Delegate and the Principal Member to
prepare plans, actions and positions for the meeting and insure
that:
1. Any recommendations concerning meeting schedules or
agenda are forwarded to USNATO in time for action to be taken.
2. When appropriate, advance copies of U.S. positions are
pro vided to the OSD and to USNATO.
3. Delegations are briefed by the Cognizant OSD Office as
required and report to USNATO prior to the meetings to receive
latest guidance. then selection of a U.S. Delegate outside the
U.S. makes personal DOD briefings impractical, the Administrative
Agent will insure that such Delegates are fully informed as to U.S.
positions on concerned agenda items.
D. Arrangements for travel orders, funding, transportation, and
clearances are the responsibility of the parent department or agency
of the individual U.S. Delegate. Travel and per diem expenses for
DOD personnel participating in meetings of NATO Groups will be
financed on a nonreimbursable basis by the DOD component to which
the personnel are assigned.
E. Upon completion of each meeting, the head of the U.S.
Delegation, assisted by the designated USNATO staff officer, will
prepare a summary reporting message for dispatch from USNATO to
Defense, State and other interested offices and activities.
Specific note will be made of required U.S. actions, or changes in
previously planned actions, together with steps for
accomplishments.
F. Administrative Agents may recommend to the OSD changes in
the level of participation of U.S. Delegates in NATO Groups. They
may also recommend to the CSD proposals for establishment or
disestablishment of NATO Groups for further consideration by the
other NATO countries, through the U.S. representative to the
appropriate parent Group.
VII. COMMUNICATIONS
A. Administrative Agents, Action Offices, and USNATO may
communicate directly on technical and administrative matters
relating to NATO Groups. Communications involving policy will be
coordinated with the Office of the Secretary of Defense.
B. All official written communications with the NATO
International Staff and with NATO Group Delegates from other
nations will be conducted through USNATO, with due regard for
applicable U.S. disclosure policy directives, security regulations,
and proprietary rights.
C. Correspondence dealing with policy matters and originating
with a department, agency, or command other than the Administrative
Agent will be routed through the Administrative Agent, with copies
to the Department of Defense, Department of State, and/or USNATO,
as appropriate.
VIII. EFFECTIVE DATE AND IMPLEMENTATION
A. This Instruction is effective immediately.
B. Two (2) copies of each implementing Instruction shall be
forwarded to the Director, Defense Research and Engineering and the
Assistant Secretary of Defense (Installations and Logistics) within
ninety (90) days.
Thomas D. Morris John S. Fosters
Assistant Secretary of Defense Director of Defense
(Installations and Logistics) Research and Engineering
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