SORT: 5000.56
DOCI: DODI 5000.56
DATE: 19910911
TITL: DODI 5000.56 Programming Unique Mapping, Charting, and Geodesy (MC&G)
Requirements for Developing Systems, September 11, 1991, ASD(C3I)
References: (a) Deputy Secretary of Defense Memorandum, "Program
Decision Memorandum (PDM) for Defense Mapping Agency
(DMA) Programs," August 22, 1985
(b) Deputy Secretary of Defense Memorandum,
"Implementation of August 1985 PDM for DMA
Programs," June 6, 1986
(c) DoD Directive 5105.40, "Defense Mapping Agency
(DMA)," December 6, 1990
(d) DoD Directive 5000.1, "Defense Acquisition,"
February 23, 1991
(e) DoD Instruction 5000.2, "Defense Acquisition
Management Policies and Procedures,"
February 23, 1991
(f) DoD Directive 5137.1, "Assistant Secretary of
Defense for Command, Control, Communications, and
Intelligence," March 27, 1990
A. PURPOSE
This Instruction establishes policy, assigns
responsibilities, and prescribes procedures for the identification
and funding of any unique MC&G product required by a system under
development or upgrade in accordance with references (a), (b), and
(c).
B. APPLICABILITY AND SCOPE
1. This Instruction applies to the Office of Secretary of
Defense (OSD), the Military Departments, the Chairman of the Joint
Chiefs of Staff and the Joint Staff, the Unified and Specified
Commands and the Defense Agencies (hereafter referred to
collectively as "the DoD Components").
2. Applicability to a DoD Component shall be based on the
level of resources necessary to satisfy a system requirement for an
MC&G-unique product. This Instruction applies to a system if, in a
Future Year Defense Program, it requires MC&G resources of more
than $2 million (based on Fiscal Year (FY) 1990 constant dollars)
for Research, Development, Testing, and Evaluation or more than $6
million (based on FY 1990 constant dollars) for development and/or
production. A system requiring MC&G resources below the threshold
shall compete for the Defense Mapping Agency's (DMA) baseline
resources in the normal Program Objectives Memorandum process.
Applicability is independent of designation of a program as a major
defense acquisition program or a major system under DoD Directive
5000.1 and DoD Instruction 5000.2 (references (d) and (e)).
3. New or upgraded systems that require an increase in
standard or derivative MC&G product area requirements or require an
increase, regardless of the amount, in production are not covered
by this instruction and shall compete for the existing DMA baseline
resources.
C. DEFINITIONS
1. Derivative MC&G Product. Any MC&G product directly
derivable from any one or more DMA standard products or MC&G data
bases.
2. Standard MC&G Product. Any MC&G product contained in the
DMA List of Standard Products and Services, DMAL 8052.4.
3. Unique MC&G Product. Any MC&G product that is not a
standard DMA product or a derivative MC&G product.
D. POLICY
It is DoD policy that:
1. DoD Components having systems undergoing development or
upgrade that will require unique MC&G products (vice derivative or
standard MC&G products) in the conduct of the system's operational
mission profile must consider the impact of this unique product on
the availability of MC&G production resources and, if such impact is
above the threshold as specified in paragraph B.2, fund the MC&G
production costs.
2. MC&G requirements are to be defined in the Operational
Requirements Document (ORD) for Milestone I and subsequent
Milestones, as provided in reference (e). Consequently, as a
"infrastructure support" component, MC&G requirements are subject to
consideration at all system milestone reviews. Using the MC&G
requirements defined in the ORD, the DMA and the applicable DoD
Component(s) shall follow the procedures in section E., below, to
identify any unique product requirements and to program funding
support.
3. Biennial transfers of funds will usually commence between
Milestones II and III and will continue as specified in a Memorandum
of Agreement (MOA). A Program Budget Decision will make a transfer
of funds for each 2-year budget cycle. If DMA cost estimates are
revised subsequent to the transfer, it will be DMA's responsibility
to notify the Assistant Secretary of Defense for Command, Control,
Communications, and Intelligence (ASD(C3I)) to make the appropriate
changes.
4. If a new system is a functional replacement or otherwise
affects force structure, the associated MC&G requirement may
supplant or truncate earlier requirements, reducing the net marginal
cost to the DMA and, thus, reduce funding requirements levied on the
system-proponent DoD Component.
5. References (d) and (e) and any statutory requirements
shall take precedence over any conflicting provisions established by
this Instruction.
E. RESPONSIBILITIES
1. The Assistant Secretary of Defense for Command, Control,
Communications, and Intelligence shall:
a. As provided in reference (f), carry out the assigned
responsibilities for MC&G.
b. Adjudicate issues that cannot be resolved by direct
DMA and DoD Component negotiation. Either the DMA or the DoD
Component may elevate an issue arising from definition or funding of
unique MC&G products or services.
c. Recommend the formal transfer of funds budgeted for
the unique MC&G product requirements from the DoD Component accounts
to the appropriate DMA accounts during the OSD budget review.
2. The Secretaries of the Military Departments; the Chairman
of the Joint Chiefs of Staff; the Commanders of Unified and
Specified Commands; and the Heads of the Defense Agencies, except
the Defense Mapping Agency, shall:
a. For each system requiring unique MC&G products,
consult the DMA at the requirements definition and subsequent
phases.
b. Consult with the Chairman of the Joint Chiefs of
Staff and the Commanders of the Unified and Specified Commands, as
appropriate, for each system development requiring unique MC&G
product support, to examine deployment alternatives, and to forecast
area requirements associated with initial fielding and full
operational deployment. An MC&G requirements profile shall be
formulated based on the projected area requirements and the new
system's unit acquisition rate and delivery schedule. Force
planning must be considered as the deployment role of each system is
assessed.
c. Program for all system MC&G marginal costs based on
DMA-provided estimates. The programmed funding shall be explicitly
identified with the system development program element in all
program and/or budget exhibits. Sufficient funding will be
maintained to provide for necessary start-up, continuation, and
phase-down of DMA production efforts, pending formal biennial
transfer of funds to the DMA.
d. Within the developing system's engineering and
manufacturing development phase, and before the Milestone III
decision, enter into a MOA with the DMA covering MC&G production
profiles and the attendant costs.
e. Ensure proper consideration is given to MC&G topics
during Component acquisition review and in the development process.
3. The Director, Defense Mapping Agency, shall:
a. Evaluate product requirements proposed by a DoD
Component and submit the evaluation to the DoD Component and the
ASD(C3I) with recommendations.
b. Develop a military specification for a product that
satisfies the coordinated and validated system MC&G requirements.
This specification will normally be available after Milestone II.
c. Develop a production schedule based on the MC&G
requirements profile negotiated in paragraph E.2.b, above.
d. Determine and isolate the cost to the DMA of
satisfying the unique MC&G product requirement. All applicable
elements of expense shall be considered, including, but not limited
to, ramp-up costs such as hiring and training of new personnel, site
preparation, equipment procurement, and fixed plant investment as
well as all costs for maintenance of a full production posture.
Phase-down costs that would result from program cancellation or
program completion should also be identified. General purpose items
(e.g., mainframe computers) not specifically dedicated to a unique
MC&G product shall be funded by the DMA and shall not be considered
in this process. Marginal costs in these categories specifically
assessable as system-unique in application shall initially be funded
by the system-proponent DoD Component, pending formal transfer of
funds to the DMA.
e. Determine, for system-proponent DoD Component and
ASD(C3I) coordination, the most economical source for satisfying the
unique MC&G product requirement by comparing the cost of in-house
DMA production with the cost of contracting to the commercial sector
or to another DoD Component. If contracted, the DMA shall still
retain the responsibility for satisfying the requirement.
f. Within the developing system's engineering and
manufacturing development phase and before its Milestone III
decision, prepare for ASD(C3I) coordination a MOA with the
appropriate system-proponent DoD Component The MOA must identify
the annual MC&G production profiles, the attendant costs to be borne
by the DoD Component, and, if appropriate, the date at which the
"unique MC&G product" would be classified as a "standard MC&G
product" with any subsequent production funded within DMA's
baseline. Implementing signatories shall be the Director, DMA, and
the Head of the DoD Component.
g. Establish and maintain a list of DoD systems whose
MC&G requirements are satisfied by unique MC&G products and
services. The list shall have three parts:
(1) Pre-policy systems whose unique requirements are
an established part of DMA baseline funding.
(2) Systems whose unique requirements are considered
less than the funding threshold.
(3) Systems whose unique requirements are above the
funding threshold.
F. PROCEDURES
The Heads of the DoD Components under section E., above,
shall ensure compliance with this Instruction by issuing
implementing documents.
G. EFFECTIVE DATE AND IMPLEMENTATION
This Instruction is effective immediately. DoD Components
shall forward one copy of implementing documents to the Assistant
Secretary of Defense for Command, Control, Communications, and
Intelligence within 120 days.
DUANE P. ANDREWS
Assistant Secretary of Defense
(Command, Control, Communications
and Intelligence)
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