AVAILABILITY OF KEY PERSONNEL
"Date of Instruction - Spell Month Out Completely"
"Long Title - Type In All Capital Letters"This instruction implements AFI10-205, Availability of MAJCOM Commanders. The purpose of this document is to provide guidance for commanders and senior headquarters officers in planning and reporting absences to the command group. It applies to HQ USSPACECOM and its component commanders, HQ NORAD and its region commanders, and Cheyenne Mountain Complex. This publication applies to the Air National Guard (ANG) when published in the ANGIND 2, but does not apply to Air Force Reserve (AFRES) or the Combined Intelligence Center.
SUMMARY OF REVISIONS
This document replaces NR55-12, NHOI11-3, UR11-2, and UR55-1. It reflects the current organizational structure within both headquarters and establishes new procedures for reporting and approving absences.
1.1. NR 35-4, Succession to Command, 19 April 1993.
1.2. Emergency Action Procedures, Vol IV, Vol VI, 1995-1996 Edition.
1.3. NR 55-4, NORAD Assessment Authorities, 20 Jan 92.
1.4. UHOI 55-2, Space Assessment Responsibility, 1 Mar 94.
2. Terms Explained
2.1. Normal Office Hours. Normal office hours for HQ NORAD and HQ USSPACECOM personnel are Monday through Friday, 0730 - 1630. These hours apply to military and civilian personnel. Exceptions are dictated by mission requirements.
2.2. Key Personnel. The following personnel are considered "key" for the purpose of this instruction (hereafter referred to as key personnel).
2.2.1. N-SP/J1. Director of Manpower and Personnel.
2.2.2. N-SP/J2. Director of Intelligence.
2.2.3. N/J3. Director of Operations.
2.2.4. SP/J3. Director of Operations.
2.2.5. N-SP/J4. Director for Logistics.
2.2.6. N/J5. Director of Plans.
2.2.7. SP/J5. Director of Plans.
2.2.8. N-SP/J6. Director Command Control Systems.
2.2.9. N-SP Inspector General.
2.10. N-SP Chief of Public Affairs.
2.11. N-SP Director for Aerospace Analysis.
2.12. N-SP Chief of Protocol.
2.13. Cheyenne Mountain Operations Center Commander (CMOC/CC).
2.14. Cheyenne Mountain Operations Center Vice Commander (CMOC/CV).
It is imperative for each command to track its senior staff officers and component/region commanders for the purposes of planning and responding to contingencies. To execute this process, the Joint Secretary will serve as the focal point for administrative and deconfliction matters. The NORAD/USSPACECOM Command Center (CMOC) and the USSPACECOM Operations Center (SPOC) will serve as focal points for operational matters.
4.1. Deconflict, report, and coordinate absences in a timely manner.
4.2. Ensure both commands fulfill their responsibilities for assessor, succession to command, and Vol IV authority duties (USSPACECOM only).
4.3. Streamline the process by designating the Joint Secretary to serve as the focal point for both commands.
4.4. Ensure each functional area is adequately represented to execute the mission.
5.1. Key personnel must ensure there is a designated individual who can adequately represent the functional area for both administrative and operational matters during their absense.
5.2 Personnel with assessor, Vol IV, or succession to command duties will forward approved absences to the Joint Secretary. If there is a conflict, the Joint Secretary will contact the affected personnel to ensure absences are adjusted to meet all responsibilities.
5.3. The Joint Secretary will administer this instruction and track absences for a "final look" ensuring assessor, Vol IV, and succession to command responsibilities are met.
5.4. It is the responsibility of the individual member to ensure command section administration and CMOC/J3O have correct cellular, pager, and home phone numbers.
6.1. If key personnel are away from the Colorado Springs area for less than 24 hours, a designated representative must be available. Normally, this is the vice director/commander.
6.2. If key personnel are away from the Colorado Springs area for greater than 24 hours, they will submit a memo one week prior to the absence through the Joint Secretary, to the Deputy Commander (ND or UD as appropriate) for approval with copies to the CINC's Secretary (CCES) and the USSPACECOM Operations Center (SPOC). The memo will indicate the date and time of departure and return, destination, and the name of the representative remaining in charge during the absence.
NOTE: The CMOC/CC will add N-SP/J3s to the memo.
6.2.1. Key personnel with "dual hatted" responsibilities will submit their memos to the ND and the UD.
6.3. If changes occur subsequent to submitting the memo, contact the Joint Secretary telephonically.
6.4. The Joint Secretary approves absences for special staff: Chief of Protocol, Chief of Public Affairs, Historian, and the Financial Manager.
6.5. Personnel with assessor, Vol IV authority, or succession to command responsibilities will keep the NORAD/USSPACECOM Command Center apprised of their location.
6.5.1. CINCNORAD/USCINCSPACE, DEPCINCNORAD, DEPUSCINCSPACE, NORAD Director of Operations, USSPACECOM Director of Operations, CMOC/CC, and CMOC/CV will have secure and nonsecure phones in their quarters, offices, and vehicles. When mobile, they must be available at all times on cellular telephones. These personnel will keep the NORAD/USSPACECOM Command Center advised of their location at all times when in the local area. The NORAD Vice Director of Operations and USSPACECOM Vice Director of Operations will have secure and nonsecure phones in their quarters, offices, and vehicles when authorized.
NOTE: The NORAD/USSPACECOM Command Center will keep the Space Operations Center apprised of these same individuals' whereabouts.
6.5.2. In addition, USSPACECOM directors, Public Affairs, Aerospace Analysis, and the Inspector General will keep the USSPACECOM Operations Center (SPOC) informed of their whereabouts.
6.5.3. Those key personnel not mentioned in 6.5.1. will be available at all times by phone, cellular phone, or pagers while in the Colorado Springs area.
6.6. Only CINCNORAD/USCINCSPACE, or the deputies in his absence, may direct a recall. CMOC will execute such a recall.
6.6.1. The N-SP/J3s will publish battle staff recall procedures.
6.6.2. Key personnel will publish a recall roster and a telephone listing for their functional area. A copy of the telephone listing will be sent to the Joint Secretary and the SPOC when changes occur.
6.7. USSPACECOM Component Commanders and NORAD Region Commanders will inform the NORAD/USSPACECOM Command Center of their absences via message. The ND/UD, N-SP/J3s and
other components/regions (as appropriate) will be information addressees. USSPACECOM Component Commands will also include the (SPOC) as an information addressee.
6.8. NORAD/USSPACECOM Command Center and Space Operations Center responsibilities:
6.8.1. The NORAD/USSPACECOM Command Center will maintain a quick reference list of the location of CINCNORAD/USCINCSPACE, DEPCINCNORAD, DEPUSCINCSPACE, NORAD Director of Operation, USSPACECOM Director of Operations, NORAD Director of Plans, CMOC/CC, CMOC/CV, NORAD Vice Director of Operations, and USSPACECOM Vice Director of Operations.
6.8.2. The Space Operations Center will maintain a quick reference list of the location of the individuals listed in 6.8.1. and the remaining USSPACECOM Directors, Public Affairs, Aerospace Analysis, and the Inspector General.
6.8.3. The NORAD/USSPACECOM Command Center will notify the next available NORAD/USSPACECOM assessor and/or successor to command when that person is about to become the assessor and/or interim commander.
RODNEY S. LUSEY, Colonel, USA