HQ NORTH AMERICAN AEROSPACE DEFENSE COMMAND NORAD REGULATION 11-1
Peterson Air Force Base, Colorado 80914-5002 13 April 1989

Administrative Practices

DISTINGUISHED VISITORS

This regulation tells how to prepare for distinguished visitors. It applies to
North American Aerospace Defense Command (NORAD) personnel assigned as the of-
fice of primary responsibility (OPR) for such visits.

1. Distinguished Visitor (DV). A DV is:

a. Any general or flag officer.

b. Any government official with a rank equivalent to a brigadier general
(DV Code 6) or higher.

c. Any NORAD region commander or NORAD unit commander (0-7 or above),

d. Any foreign military officer (0-7 or above); commander's distinguished
visitors (CDV), or individual or group designated a DV by HQ USAF, Office of the
Vice Chief of Staff, International Affairs Division, Information Branch (HQ
USAF/CVAII); or Assistant Chief of Staff (NSA) for NORAD.

2. Types of Visit:

a. DV Visit:

(1) High-level Visit. A visit of a 3- or 4-star general or flag of-
ficer, Department of Defense (DOD) official, US Government official, foreign
visitor of equal or higher rank, or any visit designated "high level" by Assist-
ant Chief of Staff (NSA) for NORAD which requires a tailored program of
briefings, tours, and social functions.

(2) Substantive Visit. A visit of a general or flag officer, DOD offi-
cial, US Government official, or foreign visitors not designated "high level"
which requires a tailored program of briefings, tours, and social functions.

(3) Working Visit. A program for visiting military DVs or civilian DVs
whose main purpose is to hold discussions with the staff of a particular direc-
torate. Assistant Chief of Staff for NORAD assigns this designation.

(4) Commander's Distinguished Visitor (CDV) Tour. A standard program
for civilian community leaders who visit the Command in accordance with DOD
directives, arranged as required by HQ NORAD, Public Affairs (PA), with HQ NORAD
staff and Command Section coordination and participation.

_______________
Supersedes NR 11-1, 13 April 1986. (For summary of changes see page 8.)
No. of Printed Pages: 12
OPR: CP (TSgt C. L. Crawford)
Approved by: D. J. O'Connell
Editor: P. K, Gatson
Distribution: F

2 NR 11-1 13 April 1989

b. Others:

(1) Media Visit. A visit by members of the press, and radio or
television, arranged as required by HQ NORAD, Public Affairs, with HQ NORAD
staff and Command Section coordination and participation.

(2) Orientation or Public Tours. A standard program for new Command
personnel and civilian visitors, arranged as required by HQ AFSPACECOM, Public
Affairs, with HQ NORAD staff and Command Section coordination and participation.

3. Coordinating DV Visits to HQ NORAD. To keep Commander in Chief, NORAD
(CINCNORAD) fully informed, staff agencies report to the Assistant Chief of
Staff (NSA) for NORAD (information copy to HQ NORAD/CP), by letter or memo, when
a DV requests a visit. Include the following information:

a. Full name and grade of visitor (include spouse, if accompanying, and to-
tal number in party).

b. Title, organization, and home base of DV.

c. Purpose of visit.

d. Arrival and departure information.

Note: In the event of an unfavorable incident or a significant change to the
visit plans, inform Assistant Chief of Staff for NORAD immediately.

4. Visit OPRs:

a. The Assistant Chief of Staff for NORAD assigns a directorate as OPR for
all DV visits assigned to NORAD).

b. HQ NORAD, Public Affairs, is OPR for CDV tours and media visits. HQ AF-
SPACECOM, Public Affairs, coordinates and manages orientation and public tours.

5. Responsibilities:

a. HQ NORAD Directors:

(1) Conduct assigned DV visits.

(2) Inform Assistant Chief of Staff for NORAD and Command Protocol (CP)
immediately of any known impending visits for information and scheduling pur-
poses.

(3) Appoint an 0-6 (or equivalent) as project officer for assigned DV
visits.

(4) Review and approve all briefings and materials to be provided to
DVs.

NR 11-1 13 April 1989 3

(5) Make sure the itinerary and agenda meet the requirements of the DV
and this Headquarters. For foreign visits, coordinate the visit with the Spe-
cial Assistant for International Affairs to CINCNORAD (CCSA), Foreign Disclosure
Office (HQ AFSPACECOM/XPIF,) and the Office of Special Investigations (OSI).

(6) Determine recommended classification level and suggest deviations,
if warranted. Contact the AFSPACECOM, Foreign Disclosure Office, for approval.
For deviation, at least 3 weeks advance notice, if possible, is necessary if
higher headquarters approval is required.

(7) Provide escort officers, when required, for special visits or
functions.

b. Director of Command Protocol:

(1) Submits for initial guidance, a preliminary notification to the
CINCNORAD of all high-level DV visits.

(2) Prepares DV visit OPR tasking letters for Assistant Chief of Staff
for NORAD.

(3) Assigns a protocol officer to each DV visit and CDV visit.

(4) Ensures appropriate protocol treatment is provided visiting DVs.

(5) Coordinates DV visits, as required with HQ AFSPACECOM, Public Af-
fairs, and protocol offices at the United States Air Force Academy (USAFA), Fort
Carson, and other military installations.

(6) Provides protocol guidance and help to HQ NORAD directors and sup-
porting HQ AFSPACECOM Chief of Special Staff Elements (CSSE) for their visits or
functions.

(7) Prepares DV visit slides and charts for Assistant Chief of Staff
for NORAD and the Command Section.

(8) Maintains the master schedule for DV visits.

(9) Manages and maintains the NORAD DV protocol budgets and memento in-
ventories.

(10) Allocates DV quarters and coordinates allocation of other avail-
able DV accommodations with base billeting.

(11) Arranges DV photographic support, as required.

(12) Prepares the staff summary sheet for DV visits.

c. HQ NORAD, Director of Public Affairs:

(1) Conducts CDV and media tours or visits.

4 NR 11-1 13 April 1989

(2) Immediately informs Assistant Chief of Staff for NORAD through Com-
mand Protocol--for information and master scheduling purposes--of any known im-
pending visits and Cheyenne Mountain tours.

(3) Notifies the NORAD Command Section, HQ NORAD director, or sup-
porting HQ AFSPACECOM CSSE of any potential media interest in DV visits.

(4) Appoints a public affairs officer as the project officer for as-
signed visits.

(5) Obtains security and policy review for all Public Affairs briefings
and materials provided DVs on assigned visits and tours.

(6) Responds to news media and other public queries about DV visits
after consultation and coordination with the DV's office.

d. HQ NORAD Special Assistant for International Affairs to CINCNORAD. For
visits by foreign nationals:

(1) Reviews proposed DV visit with the project officer for foreign af-
fairs implications.

(2) Provides appropriate substantive inputs to visit materials.

a. Office of Special Investigations (OSI):

(1) Provides relevant intelligence information on possible threats in
the local area during DV visits.

(2) Coordinates any special DV security arrangements necessary with ex-
ternal and local security agencies.

(3) Upon receipt of a Command request and or direction of higher au-
thority, conducts protective service operations for certain visiting digni-
taries.

f. Designated Project Officer:

(1) Makes sure the visit is well planned and executed.

Note: The project officer must be available for all required briefings to the
NORAD Command Section and throughout the DV's visit. The project officer may
appoint action officers to help.

(2) Provides Command Protocol with proposed itineraries, agendas, and
briefings, as required, for their assigned visits.
(3) Schedules required NORAD Command Section preliminary briefings as
follows:

(a) High-level DVs:

NR 11-1 13 April 1989 5

1. To the Assistant Chief of Staff for NORAD normally 10
workdays before visit.

2. To the Deputy Commander in Chief normally 8 workdays be-
fore visit. Others as required or directed.

3. To CINCNORAD at least 5 workdays before visit (briefing
may be accomplished by CINC review of final visit plan, as determined by the
Executive Officer (CCE)).

Note: To make sure planning efforts are properly focused, the protocol officer
contacts CINCNORAD's Executive Officer for review of the initial visit plan.

(b) Substantive visit to Assistant Chief of Staff for NORAD nor-
mally 10 workdays before visits. Others as required or directed.

(c) Working visit with NORAD Command Section involvement to the
Assistant Chief of Staff for NORAD normally 5 workdays before visit.

(d) Working visit with no Command Section involvement (a staff
summary sheet with attachments) to the Assistant Chief of Staff for NORAD 5
workdays before visit. Briefing of DV visit may or may not be required. How-
ever, Assistant Chief of Staff for NORAD must approve working visit.

Note: Timeframes for preliminary briefings must take into account the CINC and
Deputy Commander in Chief's travel schedules. Therefore, briefings may be re-
quired at periods prior to the above guidelines. The project officer is respon-
sible to ensure preliminary briefings are scheduled with satisfactory advance
planning time for everyone.

(4) Makes sure Deputy Commander in Chief or Assistant Chief of Staff
for NORAD, Command Protocol, CINCNORAD's Special Assistant for International Af-
fairs (for visits by foreign nationals and others), as appropriate, are present
at DV briefing to the CINC.

(5) Contacts DV's executive officer or secretary as soon as possible
for all pertinent information (DV rank or equivalency, full name, position,
nickname, purpose of visit, travel plans, and so on) and requests a biography.
A detailed planning guide is available from CP. Caution: DV rank or equiva-
lency may be a subjective assessment. Command Protocol helps determine status.

(6) Coordinates with the AFSPACECOM, Foreign Disclosure Office, on all
foreign visits or visit requests to obtain visit authorization number, security
clearance, and approved classification level for the visit. Makes sure all
agencies to be visited are aware of the classification level for briefings and
tours. Note: Classification is to be included on visitor's itinerary (attach-
ment 1).

(7) Coordinates with Office of the Secretary of the Air Force, Legis-
lative Liaison (OSAF/LL), on all Congressional visits.

6 NR 11-1 13 April 1989

(8) Contacts Presentations (DIGS) as soon as possible to make prelimi-
nary briefing room and audiovisual support arrangements. When arrangements are
finalized, provides them with necessary documentation to include the final
seating plans and itinerary.

(9) Prepares itineraries, agendas, list of attendees, and seating
charts (see attachments 2 and 3). Makes sure all are coordinated with agencies
and secretaries of officers attending.

(10) When other Command or local units are involved in DV visits, makes
sure the visit is coordinated with their respective command sections, protocol
offices, and security police. A final itinerary is sent to their respective of-
fices.

(11) Provides point papers for CINCNORAD or Deputy Commander in Chief
prior to DV office calls on issues which may arise or on issues CINCNORAD or
Deputy Commander in Chief may want to address with the DV.

(12) Supervises the execution of visit plans to include arrival ar-
rangements, escort requirements, canvassing staff for point paper issues, brief-
ing arrangements (clearance, briefers, presentations, and so on), visitors'
needs (safeguard secure documents, copies of briefings, and so on), coordination
with Headquarters agencies (change in timing, meals, office calls, and so on),
and departure arrangements (bills paid, luggage, and so on).

(13) Makes sure the itinerary and agenda meet the requirements of the
DV visit or tour and this Headquarters. For foreign visits, coordinates the
visit with CINCNORAD's Special Assistant for International Affairs (CCSA), HQ
AFSPACECOM Foreign Disclosure Office (XPIF), and the Office of Special
Investigations (OSI).

g. Assigned Protocol Officer:

(1) Provides guidance to the project officer on all administrative as-
pects of planning.

(2) Researches records of past visits to determine if the DV has pre-
viously visited the Headquarters.

(3) Arranges DV lodging, transportation, and luggage handling.

(4) Coordinates and arranges official DV social functions.

(5) Recommends suitable DV memento.

(6) Arranges DV photographic support.

(7) Provides appropriate flags and their display.

(8) Prepares and distributes DV background booklets (see attachment 2)
to all general officers and their spouses involved in the visit (exception:
CDVs).
NR 11-1 13 April 1989 7

(9) Distributes a copy of the final booklet to 3 SSW/CCP, 1003 SSG/CC,
CMSG/CC, 1010 SSS/CC, HQ NORAD/NCAP/NCV, and other agencies as required (ex-
ception: CDVs).

(10) Prepares and distributes DV brochures (see attachment 3) to all
members of the visiting party (exception: CDVs).

(11) Prepares and coordinates the staff summary sheet (AF Form 1768).
Makes sure staff summary sheet includes a request for funding (appropriated or
nonappropriated), if required.

h. Assigned Public Affairs Officer:

(1) Carries out all the responsibilities of the project officer (listed
above and as appropriate) for assigned public affairs visits.

(2) Except for CDVs, carries out all the responsibilities of the proto-
col officer (listed above as appropriate) for assigned public affairs visits.

(3) For CDVs, prepares and distributes required itineraries, agendas,
DV background booklets and brochures, and provides the assigned protocol offi-
cer:

(a) Lodging requirements and a list of visitors.

Note: HQ NORAD, Public Affairs ensures accuracy and currency of the list.

(b) Transportation and luggage requirements.

(c) Recommended memento.

(d) Social function requirements.

Note: The assigned protocol officer arranges the above support.

i. Subordinate Commanders:

(1) Inform Assistant Chief of Staff for NORAD of planned itinerary when
visiting Headquarters NORAD. This ensures arrangements are completed and CINC-
NORAD is kept informed.

(2) Establish procedures to make sure units to be visited by DV's
report, by message or letter, to HQ NORAD/NSA (information copy to Command Pro-
tocol). Include the following information:

(a) Full name and grade of visitor (include spouse, if accompany-
ing and total number in party).

(b) Title, organization, and home base of DV.

(c) Purpose of visit.

8 NR 11-1 13 April 1989

(d) Arrival and departure information.

(a) Significant change to the visit plans and or any unfavorable
incidents.

j. HQ AFSPACECOM Foreign Disclosure Office. Coordinates with HQ USAF/CVAII
on all foreign visits or visit requests and obtains visit authorization number
and security clearance.

h. Assistant Chief of Staff (NSA) for NORAD:

(1) Assigns a directorate as OPR for all DV visits assigned to NORAD.

(2) Makes sure the itinerary and agenda meet the requirements of the DV
and this Headquarters.

OFFICIAL JOHN L. PIOTROWSKI
General, USAF
Commander in Chief

G. A. STANSELL 3 Attachments
Colonel, USAF 1. Foreign Visitor Disclosure Checklist
Director of Information Management 2. Distinguished Visitor Background
Booklet Instructions
3. Distinguished Visitor Brochure
Instructions

SUMMARY OF CHANGES
Updates procedures and responsibilities.

NR 11-1 Attachment 1 13 April 1989 9

FOREIGN VISITOR DISCLOSURE CHECKLIST

Al-1. General:

a. Foreign disclosure OPR for NORAD, USSPACECOM, and AFSPACECOM is: AF-
SPACECOM, Foreign Disclosure Division (XPIF), extension 5821/3838.

b. CMC Foreign Disclosure Representative is: NORAD, Battle Staff Opera-
tions and Reports Branch (NCCBR), extension 3729/3578.

c Information on programs involving a third country are releasable only
with approval from AFSPACECOM, Foreign Disclosure Division (XPIF) (for example,
a visitor from Germany is not briefed on US/UK programs, etcetera).

d. Foreign nationals may not be assigned as project officers for foreign
visits. Exception: Canadian personnel assigned to NORAD may work visits to
NORAD only.

e. When the visit involves release of US classified information; either in
accordance with guidelines provided in the visit approval or in accordance with
a command delegation of disclosure authority letter (DDL), foreign nationals are
not tasked to provide briefings or host tours of facilities. Exception: Cana-
dian personnel assigned to NORAD may be tasked when the release involves NORAD-
owned information only.

f. Assigned foreign personnel may provide briefings and or tours when the
visit is approved at the "unclassified" or "public release" level.

Al-2. Disclosure Categories:

a. Unclassified. Unclassified information, limited to the purpose of the
visit, may be discussed and or briefed.

b. Public Release. Only information approved by a cognizant public affairs
office for release into the public domain may be briefed and or discussed.

c. Secret. Consider "need-to-know" and the purpose of the visit. Secret
information may be briefed and or released if it is necessary to meet the pur-
pose of the visit, make it meaningful, and has been approved through the visit
authorization by HQ USAF.

d. NATO Secret. Disregard, this is not a valid category for our informa-
tion. Visit is treated as "Unclassified" or further clarification is included
in the visit authorization.

e. Secret, Previously Released to NATO. This designation is accompanied by
specific guidance for each area to be briefed and or discussed.

f Top Secret. This is rare and is accompanied by specific guidance.

g. SCI. Proper clearances and release approval come through intelligence
channels.

10 NR 11-1 Attachment 1 13 April 1989

h. Secret in Accordance with DDL. Briefings and or discussions must
comply with guidance contained in the referenced DDL(s). Requests to include
classified information not specified in the DDL must be submitted to HQ AFSPACE-
COM, Foreign Disclosure Division (XPIF), a minimum of 2 weeks before the visit.

NR 11-1 Attachment 2 13 April 1989 11

DISTINGUISHED VISITOR BACKGROUND BOOKLET INSTRUCTIONS

A2-1. Protocol prepares the DV Background Booklet for high level and substantive
DV visits. For other visits, the OPR is responsible for the DV Background Book-
let. The DV Background Booklet contains:

a. Table of contents.

b. Visitor list and purpose of visit statement.

c. Itinerary and agenda combined with list of attendees.

d. Protocol arrangements.

e. Seating plan (can be incorporated into itinerary).

f. Transportation plan (as required). (Can be incorporated into itinerary
or separate.)

g. Biography of visitor (if available).

Note: There are special requirements for CINCNORAD and Deputy Commander in
Chief for NORAD when involved in visit. OPR contacts Command Protocol (CP) re-
garding these requirements.

A2-2. Send one copy of the DV Background Booklet to each of the following
people at least 24 hours prior to the visit:

a. CINCNORAD - When involved, CINCNORAD, CCE, CCA, secretary, and CINCNORAD
driver. Otherwise, copy to secretary.

b. Deputy Commander in Chief for NORAD - When involved, the Deputy Command-
er in Chief for NORAD, NDE, NSA, and secretary. Otherwise, copies to NDE and
NSA.

c. HQ AFSPACECOM/CC - When involved, CC, CV, CS, CSA, CCE, and secretary.
Otherwise, copies to CS, CSA, CCE, and secretary.

d. Project officer and others, as required.

e. Director of Protocol.

f. Protocol "On-Call" book.
12 NR 11-1 Attachment 3 13 April 1989

DISTINGUISHED VISITOR BROCHURE INSTRUCTIONS

A3-1. Protocol prepares the Distinguished Visitor Brochure for high level and
substantive DV visits. For other visits, the OPR is responsible for the
brochure.

A3-2. The Distinguished Visitor Brochure contains:

a. Cover: silver on blue with NORAD crest.

b. Table of contents.

c. Visitor list (if appropriate).

d. Itinerary and agenda combined
.
e. Seating plan(s) and transportation plan(s) (if required). (Can be in-
corporated into itinerary.)

f. NORAD biographies (as appropriate).

g. NORAD key personnel sheet (as appropriate).

h. NORAD fact sheets (as appropriate).

i. Cheyenne Mountain AFB, Peterson AFB, Falcon AFB, United States Air Force
Academy (USAFA), and Fort Carson maps (as required).

j. Local area map.

k. Back cover: silver on blue with NORAD crest.

A3-3. Brochures are distributed to each distinguished visitor.

Note: There are special requirements for CINCNORAD and Deputy Commander in
Chief for NORAD when involved in a visit. OPR should contact Command Protocol
(CP) regarding these requirements.