50SWI10-203

BY ORDER OF THE COMMANDER

50 SPACE WING INSTRUCTION 10-203

6 October 1994

Operations

ALERT AND RECALL PROCEDURES

_____________________________________________________________________________

This instruction establishes policy, assigns responsibilities, and prescribes procedures for personnel alert and recall. It implements AFPD 10-2, Readiness, and AFSPCR 55-13, Air Force Space Command Alert Notification Procedures. It applies to: 50th Space Wing (50 SW) units located within the Colorado Springs area, and 50 SW units outside the Colorado Springs area, except for the 750 Space Group (750 SG) and its subordinate units. Those 750 SG units located outside the Colorado Springs area will develop their own procedures using this instruction for general guidance. Tenant units at Falcon Air Force Base (FAFB) desiring notification during Falcon Air Force Base recalls will identify their requirements (in writing) to the 50 SW Command and Control Office (50 SW/CP).

This instruction requires collecting and maintaining information protected by the Privacy Act of 1974 authorized by 10 U.S.C. 8013. System of records notice F011 AF A applies.

SUMMARY OF CHANGES
Updates organizational designations. Adds definitions for Battle Staff (paragraph 1.1) and Support Battle Staff (SBS) (paragraph 1.9). Updates definition of Crisis Response Personnel (paragraph 1.2) and Unit Control Center (UCC) (paragraph 1.11). Changes Personnel Control Unit to Personnel Control Center and updates definition (paragraph 1.5). Deletes the Emergency Notification Net agency listing from this instruction references 50 SPWR 55-6 (50 SWI 10-202) for this information (paragraph 1.3). Deletes direction for personnel to report in battle dress uniform (paragraph 2.7). Clarifies responsibilities and procedures (paragraphs 3 and 4).

Supersedes: 50 SPWR 55-4, 16 April 1993 (For summary of changes see above)
Certified By: 50 SW/CP (Lt Col David J. Hyland)
Approved by: 50 SW/CC (Col Gregory L. Gilles)
Pages: 8/Dist: F

1. Terms Explained:

1.1. Battle Staff (BS). A staff formed by the 50 SW/CC to plan, direct, and coordinate forces in response to contingency and staff situations. This includes developing courses of action and executing the commander's and Higher Headquarters' direction.

1.2. Crisis Response Personnel (CRP). Those personnel designated by the 50 SW/CC, or Group and Squadron Commanders who would initially respond to a crisis at FAFB. This group would be the first recalled and would represent those people responsible for the efficient operation of FAFB. During a crisis, these people will respond immediately to the recall, assess the situation, and call in other personnel as needed. These individuals will be designated on recall rosters. As a minimum, members of the BS and Support Battle Staff are designated as CRP.

1.3. Emergency Notification Net (ENN). A non-secure telephone conference net composed of several agencies. For alert and recall purposes, the Wing Command Post (WCP) has the responsibility to notify the 24-hour operations centers. The agencies on the ENN are shown in 50 SPWR 55-6
(50 SWI 10-202).

1.4. Organizations. All 50 SW units and staff agencies assigned to FAFB, and 50 SW units outside the Colorado Springs area, except for the 750 SG and its subordinate units.

1.5. Personnel Control Center (PCC). This center is activated by 50 MSS/MSP during increased readiness condition to collect, process, and disseminate information concerning personnel manning/strength between Unit Control Centers and the SBS Support Cell.

1.6. Pyramid Alert/Recall Roster. This is a roster used to notify personnel for recall purposes. It is also used to disseminate important information requiring immediate attention.

1.7. Pyramid Alert/Recall Test. This type of recall exercises the recall system. Unit pyramid/alert recalls will be implemented to ensure all systems are adequate in the event of an actual recall.

1.8. Reference Hour (R-hour). The time a recall is initiated. It is used as a tool for determining the time required to complete a recall.

1.9. Support Battle Staff (SBS). An organization comprised of functional support cells which assist the BS in planning, directing, controlling, and coordinating activities during contingency and crisis situations. The SBS cells are responsive to the directives of their respective Group Commanders/BS representative. When the BS is active, there are normally four SBS cells active: Operations, Logistics, Support, and Common User Element Operations.

1.10. Telephone Standby. Personnel notified through the pyramid/alert recall who are not to report to work, but should remain near the telephone until otherwise notified.

1.11. Unit Control Center (UCC). This is usually composed of unit orderly room personnel. The UCC provides personnel manning/strength information to the PCC. Additionally, the UCC and SBS may communicate on any matter related to exercise inputs or real world issues.

1.12. Wing Command Post (WCP). The focal point for command/control, operational reporting, and emergency activities for FAFB.

2. General Policy:

2.1. All organizations will prepare a pyramid alert/recall roster. The pyramid notification procedures enable personnel to be contacted in a timely manner. Contact DOD civilians only if they are considered essential to operations. To be recalled, contractors must be identified as essential for operations via their statement of work and contract.

2.2. All units should test their organization's recall capabilities at least semiannually. Wing recall tests will be conducted as directed by 50 SW/CC.

2.3. Conduct recalls and accounting without public announcement (news media) unless the direction authority advises differently. Do not display signs in public that indicate a recall is in progress.

2.4. Press releases are directed by the 50 SW/CC or designated representative. Copies of all releases will be provided to and maintained by the WCP.

2.5. Personnel placed on telephone alert will remain in the immediate vicinity (i.e., within hearing distance of their telephone) while awaiting further instructions. They will be available for immediate recall. They report for duty at their regularly scheduled time unless otherwise directed.

2.6. For BS recall, primary BS members may initially report in duty uniform or civilian attire, whichever is quicker.

2.7. When responding to a recall, all personnel, except primary BS personnel as noted in paragraph 2.6 above, report in duty uniform.

2.8. During a recall, units notify and account for their crew/shift workers. These workers will follow current duty schedules and remain on telephone standby unless otherwise directed.

2.9. Personnel on leave who are recalled are authorized travel and transportation allowances as provided in the Joint Federal Travel Regulation.

3. Responsibilities:

3.1. Organizations:

3.1.1. Maintain a current pyramid alert/recall roster (see attachment 1):

3.1.1.1. Identify the primary and alternate roster initiators.

3.1.1.2. List personnel rank, name, duty telephone number, home telephone number, and home address.

3.1.1.3. Signify unlisted telephone numbers with an asterisk (*) and note information on the roster.

3.1.1.4. Summarize the attachment 2 terminology for types 1 through 4 recalls with each roster.

3.1.1.5. Clearly identify any specific additional organization instructions.

3.1.1.6. Annotate at the bottom of all rosters "For Official Use Only".

3.1.1.7. Show an "as of" date. This is to ensure all personnel are using the same roster.

3.1.2. Provide the WCP with a current pyramid alert/recall roster. Send updated copies of recall rosters to 50 SW/CP whenever changes are made.

3.1.3. Designate in writing the DOD civilians and contractors who are considered essential for operations or crisis response and are subject to recall. This designation will be maintained by the UCC.

3.1.4. Conduct unit alert/recall notifications when directed by the unit commander or the WCP.

3.1.5. Recall, when directed by 50 SW/CC, personnel on leave, pass, and TDY.

3.1.6. Activate their UCC for types 2a, 2b, and 3a recalls or when the BS is activated. Provide the PCC with personnel strength reports (see attachment 3).

3.1.7. Provide, for types 1 and 3b recalls, personnel strength reports to 50 MSS/MSP within the first hour of the first duty day following the recall.

3.1.8. Have a pyramid alert/recall plan that they may use in case of a telephone communications failure. This plan should include addresses and allow for efficient personnel notification of each member.

3.2. 50 MSS/MSP:

3.2.1. Activates the PCC for types 2a, 2b, and 3a recalls or when the BS is activated. Provides the SBS Support Cell (50 SUG) with strength reports at R+1 hour, R+2 hours, and R+3 hours.

3.2.2. Compiles, for types 1 and 3b recalls, personnel strength reports the first hour of the first duty day after the recall.

3.3. WCP:

3.3.1. Maintains a book of current pyramid alert/recall rosters.

3.3.2. Recalls the BS and organizations as directed.

4. Procedures:

4.1. Activation Procedures:

4.1.1. For BS recalls:

4.1.1.1. The WCP notifies the following individuals or their representative: 50 SW/CC, 50 SW/CV,
50 OG/CC, 50 LG/CC, 50 SUG/CC, 22 SOPS/CC, 50 SW/CP, 50 OSS/IN, and the on-call BS Executive Officer (50 OSS).

4.1.1.2. Primary BS members then notify their alternate BS representatives and SBS cell members.

4.1.1.3. All BS/SBS members report to the primary BS site (WCP) or alternate site per WCP direction.

4.1.2. For Wing recalls, the WCP:

4.1.2.1. Notifies the following individuals: 50 SW/CC, 50 SW/CV, 50 OG/CC, 50 LG/CC, 50 SUG/CC, 22 SOPS/CC, 50 SW/CP, and 750 SG/CP.

4.1.2.2. Notifies 24-hour duty centers of the recall via the ENN. The 50 SW/CC determines unit exemption. The WCP identifies exempted organizations during the ENN notification.

4.2. Notification Procedures:

4.2.1. Each person in the notification chain attempts to contact the next person in the chain. If the person is not contacted (no answer or answering machine message), continue to follow your recall sequence until an individual is contacted.

4.2.2. Pass on the pyramid alert/recall message plus the names of individuals who were not personally contacted.

4.3. Reporting Procedures:

4.3.1. The last person contacted in each of the organization's reporting chains contacts their UCC
(50 SW staff contact the 50 MSS/CCQ) and identifies those who were not personally notified.

4.3.2. The UCC attempts to contact those who were not notified during the alert/recall.

4.3.3. The UCC:

4.3.3.1. Provides, for types 2a, 2b, and 3a recalls, personnel strength reports in accordance with attachment 3 to the PCC by R+1 hour, R+2 hours, and R+3 hours.

4.3.3.2. Provides, for types 1 and 3b, personnel strength reports in accordance with attachment 3 to the 50 MSS/MSP within the first hour of the first duty day following the recall.

GREGORY L. GILLES, Colonel, USAF

Commander

Attachment 1

SAMPLE 50TH SPACE WING RECALL ROSTER

50th SPACE WING RECALL ROSTER
AS OF: _____
Lt Col JOHN SMITH
ADDRESS
PHONE
|
|
CAPT JOHNSON**(a)_______________________ CAPT JONES
ADDRESS ADDRESS
PHONE PHONE
| |
| |
TSGT SMITH_______ TSGT JONES** MSGT JAMES______ SSGT SMITH
ADDRESS ADDRESS ADDRESS ADDRESS
PHONE PHONE PHONE PHONE
| | | |
| | | |
SSGT POWER SGT YORK** SSGT DOE SSGT SILK
ADDRESS ADDRESS ADDRESS ADDRESS
PHONE PHONE* PHONE PHONE

(a) Alternate Roster Initiator

NOTE: Off duty UCC personnel phone numbers should be on recall roster for those units that elect not to activate an on-station UCC for type 1 and 3b recalls.

FOR OFFICIAL USE ONLY

Attachment 2

PERSONNEL RECALL VOICE PHRASEOLOGY

Type 1: Telephone Standby Recall: This is a telephone standby recall of 50 SW FAFB personnel; reference time is _____L. All military and crisis response civilians are placed on telephone standby. Crew/shift workers follow current schedules. Follow recall procedures by contacting the next person in sequence, pass on the names of those who were not contacted, and the last person on each notification chain contact your UCC. (REPEAT)

Type 2a: (REAL) Wing Notification/CRP Recall: This is (1) a total Wing notification, and (2) a recall of 50 SW FAFB Crisis Response Personnel; reference time is _____L. Complete your pyramid alert notifications. All crisis response military and crisis response civilian personnel report to your duty section immediately. Crew/shift workers follow current schedules. All nonessential personnel remain on their normal duty schedules. Follow recall procedures by contacting the next person in sequence, pass on the names of those contacted, and the last person on each notification chain contact your UCC. Military personnel report in duty uniform. (REPEAT)

Type 2b: (EXERCISE) ORI/Local Practice Wing Notification/CRP Recall: This is (1) a ORI/local practice total Wing notification, and (2) a recall of 50 SW FAFB Crisis Response Personnel; reference time is _____L. Complete your pyramid alert notifications. All crisis response military and crisis response civilian personnel report to your duty section immediately. Crew/shift workers follow current schedules. All nonessential personnel remain on their normal duty schedules. Follow recall procedures by contacting the next person in sequence, pass on the names of those contacted, and the last person on each notification chain contact your UCC. Military personnel report in duty uniform. (REPEAT)

Type 3a: Pyramid Alert/Recall: This is a recall of 50 SW FAFB personnel; reference time is _____L. Complete your pyramid alert notifications. All military and designated crisis response civilian personnel report to your duty section immediately. Crew/shift workers follow current schedules. All nonessential personnel remain on their normal duty schedules. Follow recall procedures by contacting the next person in sequence, pass on the names of those contacted, and the last person on each notification chain contact your UCC. Military personnel report in duty uniform. (REPEAT)

Type 3b: Pyramid Alert/Recall Test: This is a telephone test of 50 SW FAFB pyramid alert recall system; reference time is _____L. Complete your pyramid alert notifications. All personnel remain on their normal duty schedules. Follow recall procedures by contacting the next person in sequence, pass on the names of those contacted, and the last person on each notification chain contact your UCC. (REPEAT)

Type 4: Notification Recall: to be used to notify personnel of conditions that exist or expected to exist (i.e., late reporting, recall termination, etc.) __________________________________________________________________. (REPEAT)

Attachment 3

MILITARY STRENGTH REPORTING

Military Strength Reporting Information:

1. Name of unit providing report

2. Total Unit Assigned Strength (not including civilians/contractors except mission essential)

3. Total Personnel TDY

4. Total Personnel on Leave

5. Total Personnel in Hospital or on Quarters

6. Other: All other members notified but not required to report during recall (do not include individuals that have not been notified)

7. Total Present for Duty: Do not include individuals notified, but not yet reported for duty. Do not include civilian personnel unless they are considered essential for operations.

Military Strength Reporting Procedures:

1. Provide the above information by phone (7-5908) or send a runner to the Personnel Control Center (PCC) in Bldg 300, Room 144, Military Personnel Flight. For recall types 1 and 3b, this information will be passed to the PCC within the first hour of the next duty day.

2. Provide the information in the exact sequence as listed by item number (i.e., item 1 - 50 OSS, item 2 - 146, etc.)

3. Report information using the following schedule: R+ 1 hour, R+2 hours, R+3 hours.

4. The alternate location for the PCC will be Bldg 500, Room 141, extension 7-6810/6828.