US Space Command

DEPARTMENT OF DEFENSE USSPACECOM REGULATION 11-3
Headquarters United States Space Command
Peterson Air Force Base, Colorado 80914-5003 28 December 1990

Administrative Practices

DISTINGUISHED VISITORS

This regulation tells how to prepare for distinguished visitors. It applies to
HQ United States Space Command (USSPACECOM) and component commands.

1. Distinguished Visitor (DV). A DV is:

a. Any general or flag officer.
b. Any government official with a rank equivalent to a brigadier general
(DV Code 6) or higher.

C. Any foreign military officer (0-7 or above), commander's distinguished
visitors (CDV), or individual or group designated a DV by HQ US Air Force
(USAF) Information Management, Chief of Naval Operations, and HQ USAF Office of
the Chief of Staff, International Affairs Division, Information Branch (CVAII),
Director of Intelligence Agency, or the Commander in Chief (CINC), Deputy Com-
mander in Chief (UD), or Deputy Chief of Staff (DCJ) for HQ USSPACECOM.

2. Types of Visits:

a. DV Visit:

(1) High-level Visit. A visit of a 3- or 4-star general or flag
officer, Department of Defense (DOD) official, US government official, foreign
visitor of equal or higher rank, or any visit designated "high level" by HQ
USSPACECOM Deputy Chief of Staff which requires a tailored program of briefings,
tours, and social functions.

(2) Substantive Visit. A visit of a general or flag officer, DOD
official, US government official, or foreign visitors not designated "high
level" which requires a tailored program of briefings, tours, and social
functions.

(3) Working Visit. A program for visiting military DVs or civilian DVs
whose main purpose is to hold discussions with the staff of a particular
directorate. HQ USSPACECOM Deputy Chief of Staff approves this designation.

(4) Commander's Distinguished Visitor (CDV) Tour. A standard program
for civilian community leaders who visit the Command according to DOD direc-
tives, arranged as required by HQ USSPACECOM Public Affairs (PA) with HQ
USSPACECOM staff and HQ USSPACECOM Command Section coordination and participa-
tion.

Supersedes USSPACECOMR 11-3, 26 October 1987. For summary of changes see
page 8.)
No. of Printed Pages: 11
OPR: CP (SrA Edwin G. Steinacker)
Approved by: Daniel J. O'Connell
Editor: Pamela K. Gatson
Distribution: F;X (Naval Space Command/VN17, Dahlgren VA 22448-5170 ......... 5)

2 USSPACECOMR 11-3 28 December 1990

(5) Civil Leader (CL) Tour. A standard program for civilian community
leaders who visit the Command according to DOD directives, arranged as required
by the HQ AFSPACECOM Public Affairs with USSPACECOM staff and HQ USSPACECOM
Command Section coordination.

b. others:

(1) Media Visit. A visit by members of the press, and radio or
television, arranged as required by HQ USSPACECOM Public Affairs with USSPACECOM
staff and HQ USSPACECOM Command Section coordination and participation.

(2) Newcomers or Public Tours. A standard program for new Command
personnel and civilian visitors, arranged as required by 3d Space Support
Wing (3 SSW) Community Relations Branch with HQ NOPAD Combat Operations Staff
Vice Director approval.

3. Coordinating DV Visits to HQ USSPACECOM. To keep Commander in Chief
(USCINCSPACE) fully informed, staff agencies report to HQ USSPACECOM Deputy
Chief of Staff (information copy to HQ USSPACECOM Protocol (CP)), by letter or
memo, when a DV request a visit. Include the following information:

a. Full name and grade of visitor (include spouse, if accompanying, and
total number in party).

b. Title, organization, and home base of DV.

C. Purpose of visit.

d. Arrival and departure information.

Note: In the event of an unfavorable incident or a significant change to the
visit plans, inform HQ USSPACECOM Deputy Chief of Staff immediately.

4. Visit OPR:

a. The HQ USSPACECOM Deputy Chief of Staff assigns a directorate as OPR for
all DV visits assigned to HQ USSPACECOM.

b. HQ USSPACECOM Public Affairs is OPR for CDV tours, and 3 SSW Community
Relations Branch coordinates orientation and public tours.

5. Responsibilities:

a. HQ USSPACECOM Directors:

(1) Inform HQ USSPACECOM Deputy Chief of Staff and HQ USSPACECOM
Director of Protocol immediately of any known impending visits for information
and scheduling purposes.

(2) Appoint an 0-6 (or equivalent) or deputy director designated 0-5
(or equivalent) as project officer for assigned DV visits.

(3) Provide HQ USSPACECOM Director of Protocol or HQ USSPACECOM
Director of Public Affairs with proposed itineraries, agendas, and briefings, as
required for their assigned visit.

USSPACECOMR 11-3 28 December 1990 3

(4) Conduct assigned DV visits.

(5) Ensure the itinerary and agenda meet the requirements of the DV and
this headquarters. Note: HQ USSPACECOM Deputy Chief of Staff and HQ USSPACECOM
Commander in Chief Executive Officer determine when an itinerary requires
USCINCSPACE prior approval and notify the project officer in those cases. The
written draft itinerary is not released until USCINCSPACE has approved it.

(6) Review and approve all briefings and materials to be provided to
DVs.

(7) For high-level and substantive visits, notify AFOSI Detachment 1401
(OSIO). For foreign visits, coordinate the visit with the Political Advisor
(for international relations purposes); the Office of Special Investigations
(for threat assessment); and HQ USSPACECOM Director of Intelligence, HQ
USSPACECOM Director of Plans, and HQ AFSPACECOM Foreign Disclosure Division (for
foreign disclosure coordination).

(8) Determine security level of the visit and suggest deviations, as
warranted. Contact the HQ AFSPACECOM Foreign Disclosure Division for approval.
For deviations, a minimum of 3 weeks in advance notice is necessary if higher
headquarters approval is required.

(9) Notify HQ USSPACECOM Director of Intelligence when the visitors are
from the Peoples Republic of China, any Soviet or Warsaw Pact countries, any
current or former member of the Warsaw Pact, or any nation with space launch or
ballistic missile launch capability.

(10) When required, provide escort officers for special visits or
functions.

b. HQ USSPACECOM Director of Protocol:

(1) Submits for initial guidance, a preliminary notification to
USCINCSPACE of all high-level DV visits.

(2) Prepares DV visit OPR tasking letters for HQ USSPACECOM Deputy
Chief of Staff.

(3) Assigns a protocol officer to each DV visit and CDV visit.

(4) Ensures appropriate protocol officer treatment is provided to
visiting DVs.

(5) Coordinates DV visits, as required with HQ USSPACECOM Public
Affairs and protocol offices at the United States Air Force Academy, Fort
Carson, and other military installations.

(6) Provides protocol guidance and itinerary help to HQ USSPACECOM di-
rectors, supporting HQ NORAD directors and HQ AFSPACECOM deputy chiefs of staff
and chiefs of special staff elements for their visits or functions.

(7) Prepares DV visit slides and charts for HQ USSPACECOM Deputy Chief
of Staff and the HQ USSPACECOM Command Section.

4 USSPACECOMR 11-3 28 December 1990

(8) Maintains the master schedule for DV visits.

(9) Manages and maintains the USCINCSPACE's DV protocol budgets and
memento inventories.

(10) Allocates DV quarters and coordinates the allocation of other
available DV accommodations with base billeting.

C. HQ USSPACECOM Director of Public Affairs:

(1) Conducts CDV and media tours or visits.

(2) Immediately informs HQ USSPACECOM Deputy Chief of Staff through HQ
AFSPACECOM Protocol for information and master scheduling purposes, of any known
impending visits and Cheyenne Mountain tours.

(3) Notifies HQ USSPACECOM Command Section, HQ USSPACECOM director,
supporting HQ AFSPACECOM deputy chief of staff or chief special staff element of
any potential media interest in DV visits.

(4) Appoints a public affairs officer as the project officer for
assigned visits.

(5) Obtains security and policy review for all public affairs briefings
and materials provided DVs on assigned visits and tours.

(6) Responds to news media and other public queries about DV visits
after consultation and coordination with the DV's office.

d. HQ USSPACECOM, Political Advisor (POLAD). For visits by foreign nation-
als:

(1) Reviews proposed DV visit with the project officer for foreign
affairs implications.

(2) Provides appropriate substantive inputs to visit materials.

e. Air Force Office of Special Investigations (AFOSI) Detachment 1401
(OSI):

(1) Provides relevant intelligence information on possible threats in
the local area during DV visits.

(2) Coordinates any special DV security arrangements necessary with
external and local security agencies,

(3) Upon receipt of a Command request and or direction of higher
authority, conducts protective service assessments for certain visiting
dignitaries to determine if a threat exists against such dignitaries. This
assessment is used by OSI to determine the scope of any further OSI protective
services.

USSPACECOMR 11-3 28 December 1990 5

f. Designated Project officer:

(1) Makes sure the visit is well planned and executed. Ensures the
itinerary meets the requirements of the DV visitor and this headquarters.

Note: The project officer must be available for all required briefings to HQ
USSPACECOM Command Section and throughout the DV Is visit. The project officer
may appoint action officers to help.

(2) Schedules require HQ USSPACECOM Command Section preliminary
briefings as follows:

(a) High-level DVs:

1. To HQ USSPACECOM Deputy Chief of Staff a minimum of 10
workdays before visit.

2. To the HQ USSPACECOM Deputy Commander in Chief (DEPCINC-
SPACE) a minimum of 8 workdays before visit. Others as required or directed.

3. To USCINCSPACE a minimum of 5 workdays before visit
(briefing may be accomplished by USCINCSPACE review of the final visit plan, as
determined by HQ USSPACECOM Executive Officer (CCE)).

Note: To ensure planning efforts are properly focused, the protocol officer
contacts HQ USSPACECOM Executive Officer for review of the initial visit plan.

(b) Substantive visit to HQ USSPACECOM Deputy Chief of Staff a
minimum of 10 workdays before visits. Others as required or directed.

(c) Working visit with HQ USSPACECOM Command Section involvement
to HQ USSPACECOM Deputy Chief of Staff a minimum of 5 workdays before visit.

(d) Working visit with no HQ USSPACECOM Command Section
involvement (a staff summary sheet with attachments) to HQ USSPACECOM Deputy
Chief of Staff 5 workdays before visit. Briefing of DV visit may or may not be
required. However, HQ USSPACECOM Deputy Chief of Staff must approve as working
visit.

Note: Timeframes for preliminary briefings must take into account the
USCINCSPACE and DEPCINCSPACE travel schedules. Therefore, briefings may be
required at periods prior to the above guidelines. The project officer is
responsible for ensuring preliminary briefings are scheduled with satisfactory
advance planning time for everyone.

(3) Ensures DEPCINCSPACE or DCJ, CP, POLAD (for visits by foreign na-
tionals and others), as appropriate, are present at DV briefing for USCINCSPACE.

(4) Contacts DV's executive officer or secretary as soon as possible
for all pertinent information (DV rank or equivalency, full name, position,
nickname, purpose of visit, travel plans, etcetera) and requests a biography. A
detailed planning guide is available from HQ USSPACECOM Director of Protocol.

6 USSPACECOMR 11-3 28 December 1990

CAUTION: DV rank or equivalency may be a subjective assessment. HQ USSPACECOM
Director of Protocol helps determine status.

(5) For foreign visits, coordinates the visit with the POLAD, the OSI
and the HQ USSPACECOM Director of Intelligence, HQ USSPACECOM Director of Plans,
and HQ AFSPACECOM Foreign Disclosure Division. Coordinates with the HQ
AFSPACECOM Foreign Disclosure Division on all foreign visits or visit requests
to obtain visit authorization number, security clearance, and approved clas-
sification level for the visit. Ensures all agencies to be visited are aware of
the classification level for briefings and tours. Note: Classification is to
be included on visitor's itinerary (attachment 1).

(6) Coordinates with Office of Secretary of the Air Force, Legislative
Liaison (OSAF/LL) on all congressional visits.

(7) Contacts HQ USSPACECOM Presentations as soon as possible to make
preliminary briefing room and audiovisual support arrangements. Vhen arrange-
ments are finalized, provides them with necessary documentation to include the
final conference room seating plans and itinerary.

(8) Prepares draft itineraries, list of attendees, and conference room
seating charts. Ensures all are coordinated with agencies and secretaries of
officers attending.

(9) When other command or local units are involved in DV visits,
ensures the visit is coordinated with their respective command sections,
protocol officers, and security police. If DV is visiting Buildings 1 and 1470,
contacts the HQ AFSPACECOM Security Police Elite Guard within 3 days of visit
and coordinates entry, parking, and badging arrangements. A final itinerary is
sent to their respective offices.

(10) Provides point papers for USCINGSPACE or DEPCINCSPACE before DV
office calls on issues which may arise or on issues the CINC or DEPCINC may want
to address with the DV.

(11) Supervises the execution of visit plans to include:

(a) Arrival arrangements (include greeting officials).

(b) Escort requirements.

(c) Canvassing staff for point paper issues.

(d) Briefing arrangements (clearance, briefers, presentations).

(e) Visitors' needs (safeguard secure documents, copies of
briefings).

(f) Coordination with headquarters agencies (change in timing,
meals, office calls),

(g) Departure arrangements (bills paid, luggage, and farewelling
officials).
USSPACECOMR 11-3 28 December 1990 7

g. Assigned HQ USSPACECOM Protocol Officer:

(1) Provides guidance to the project officer on all administrative
aspects of planning.

(2) Researches records of past visits to determine if the DV has
previously visited the headquarters.

(3) Arranges DV lodging, transportation, and luggage handling.

(4) Arranges tours at Cheyenne Mountain Air Force Base and Falcon Air
Force Base.

(5) Coordinates and arranges official DV social functions.

(6) Recommends suitable DV memento.

(7) Arranges DV photographic support.

(8) Provides appropriate flags and their display.

(9) Distributes a copy of the final itinerary as required.

(10) Prepares and distributes DV background booklets (attachment 2) to
all general and flag officers and their spouses involved in the visit (excep-
tion: CDVS).

(11) Prepares and distributes DV brochures (attachment 3) to all mem-
bers of the visiting party (exception: CDVS).

(12) Prepares and coordinates the staff summary sheet. Ensures staff
summary sheet includes a request for funding (appropriated or nonappropriated),
if required. Note: If required, schedules use of the visiting general officer
office with HQ USSPACECOM Command Section Administration Superintendent.

h. Assigned HQ USSPACECOM Public Affairs Officer:

(1) Carries out all the responsibilities of the project officer (listed
above as appropriate) for assigned public affairs visits.

(2) Except for CDVS, carries out all the responsibilities of the
protocol officer (listed above as appropriate) for assigned public affairs
visits.

(3) For CDVS, the public affairs officer prepares and distributes
required itineraries, DV background booklets, and DV brochures, and provides the-
assigned protocol officer:

(a) Lodging requirements and a list of visitors. Note: HQ US-
SPACECOM, Public Affairs is responsible for accuracy and currency of the list.

(b) Social function requirements. Note: Assigned protocol offi-
cer is responsible for arranging the above support.

8 USSPACECOMR 11-3 28 December 1990

i. Component Commanders:

(1) Inform HQ USSPACECOM Deputy Chief of Staff of planned itinerary
when visiting HQ USSPACECOM. This ensures arrangements are completed and
USCINGSPACE is kept informed.

(2) Establish procedures to ensure HQ USSPACECOM Deputy Chief of Staff
and units to be visited are notified by message or letter (information copy to
HQ USSPACECOM Protocol). Include the following information:

(a) Full name and grade of visitor (include spouse, if accom-
panying, and total number in party).

(b) Title, organization, and home base of DV.

(c) Purpose of visit.

(d) Arrival and departure information.

(e) Significant change to the visit plans and or any unfavorable
incidents.

OFFICIAL DONALD J. KUTYNA
General, USAF
Commander in Chief

WAYNE R. HEINKE 3 Attachments
Colonel, USAF 1. Foreign Visitor Disclosure
Director of Information Management Checklist
2. Distinguished Visitor Background
Booklet Instructions
3. Distinguished Visitor Brochure
Instructions

USSPACECOMR 11-3 Attachment 1 28 December 1990 9

FOREIGN VISITOR DISCLOSURE CHECKLIST

Al-1. General:

a. Foreign disclosure OPR for HQ NORAD/HQ USSPACECOM and AFSPACECOM is: HQ
AFSPACECOM Foreign Disclosure Division. Cheyenne Mountain Air Force Base
foreign disclosure representative is: HQ NORAD Battle Staff Operations and
Reports Division Reports Branch.

b. Information on programs involving a third country are not released be-
fore approval from HQ AFSPACECOM Foreign Disclosure Division (such as, a visitor
from Germany is not briefed on US/UK programs, etcetera).

C. Foreign nationals are not assigned as project officers for foreign vis-
its. EXCEPTION: Canadian personnel assigned to NORAD may work visits to NORAD
only.

d. When the visit involves release of US classified information, either
according to guidelines provided in the visit approval or according to a command
delegation of disclosure authority letter (DDL), foreign nationals are not
tasked to provide briefings or host tours of facilities. EXCEPTION: Canadian
personnel assigned to NORAD may be tasked when the release involves NORAD-owned
information only.

e. Assigned foreign personnel may provide briefings and or tours when the
visit is approved at the unclassified or public release level.

Al-2. Disclosure Categories:

a. Unclassified. Unclassified information, limited to the purpose of the
visit, may be discussed and or briefed.

b. Public Release. Only information approved by a cognizant public affairs
office for release into the public domain may be briefed and or discussed.

C. Secret. Consider need-to-know and the purpose of the visit. Secret
information may be briefed and or released if it is necessary to meet the
purpose of the visit, make it meaningful, and has been approved through the
visit authorization by HQ USAF.

d. NATO Secret. Disregard; this is not a valid category for our
information. Visit is treated as "UNCLASSIFIED" or further clarification is
included in the visit authorization.

e. Secret, Previously Released to NATO. This designation is accompanied by
specific guidance for each area to be briefed and or discussed.

f. Top Secret. This is very rare and is accompanied by specific guidance.

g. SCI. Proper clearances and release approval comes through intelligence
channels.

h. Secret IAW DDL. Briefings and or discussions must comply with
guidance contained in the referenced DDL(s). Requests to include classified
information not specified in the DDL must be submitted to HQ AFSPACECOM/XPIF a
minimum of 2 weeks in advance of the visit.

10 USSPACECOMR 11-3 Attachment 2 28 December 1990

DISTINGUISHED VISITOR BACKGROUND BOOKLET INSTRUCTIONS

A2-1. HQ USSPACECOM Protocol prepares the DV background booklet for high-level
and substantive DV visits. For other visits, the OPR is responsible for the DV
background booklet. The DV background booklet contains:

a. Table of contents.

b. Visitor list and purpose of visit statement.

C. Itinerary with list of attendees included.

d. Protocol arrangements.

e. Transportation plan (as required); can be incorporated into itinerary or
separate.

f. Biography of visitor (if available).

Note: There are special requirements for USCINCSPACE and DEPCINCSPACE when
involved in visit. OPR contacts HQ USSPACECOM Director of Protocol regarding
these requirements.

A2-2. One copy of the DV background booklet is sent to each of the following
people at least 24 hours before the visit:

a. USCINCSPACE. When involved; USCINCSPACE, CCE, CST, CCA, and secre-
tary. Otherwise, copy to secretary.

b. DEPCINCSPACE. When involved; UD, UDE, DCJ, UDEA, and secretary.
Otherwise, copies to DCJ and secretary.

C. DCINCNORAD. When involved; DCINC, NDE, NSA, and secretary. Other-
wise, copies to NDE and NSA.

d. HQ AFSPACECOM/CC. When involved; CC, CV, CS, CCE, CST, and
secretary. Otherwise, copies to CS, CCE, and secretary.

e. Project officer and others, as required.

f. HQ USSPACECOM Director of Protocol.

g. HQ USSPACECOM Protocol "On-Call" book.

USSPACECOMR 11-3 Attachment 3 28 December 1990

DISTINGUISHED VISITOR BROCHURE INSTRUCTIONS

HQ USSPACECOM Protocol prepares the distinguished visitor brochure for high-
level and substantive DV visits. For other visits, the OPR is responsible for
the brochure.

A3-1. The distinguished visitor brochure contains:

a. Cover.

b. Table of contents.

C. Visitor list (if appropriate).

d. Itinerary.

e. Transportation plan(s) (if required); can be incorporated into itiner-
ary.

f. HQ USSPACECOM biographies (as appropriate).

g. HQ USSPACECOM fact sheets (as appropriate).
h. Cheyenne Mountain AFB, Peterson AFB, Falcon AFB, US Air Force Academy,
and Fort Carson maps (as required).

i. Local area map.

j. Back cover.

A3-2. Brochures are distributed to each distinguished visitor.

Note: There are special requirements for USCINCSPACE and DEPCINCSPACE when
involved in a visit. OPR contacts HQ USSPACECOM Director of Protocol regarding
these requirements.